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05.16.2008 at 08:59AM PDT, ID: 23408768
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Missing Values in Excel

Tags: Microsoft, Excel, 2007
What is the best way to search a range of values in an excel worksheet to find all of the blank values?  And, ideally, provide a listing of the cells that contain the missing values.
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Question Stats
Zone: Software
Question Asked By: rpreiss
Solution Provided By: dj88
Participating Experts: 3
Solution Grade: A
Views: 12
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05.16.2008 at 09:00AM PDT, ID: 21583929

Rank: Genius

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05.16.2008 at 09:06AM PDT, ID: 21583992

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05.16.2008 at 10:36PM PDT, ID: 21588104

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05.18.2008 at 11:53PM PDT, ID: 21595604

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05.16.2008 at 09:00AM PDT, ID: 21583929

Rank: Genius

I would use an AutoFilter, which allows you to list all blanks or all non-blanks...
 
05.16.2008 at 09:06AM PDT, ID: 21583992

Rank: Genius

The other way that i can suggest is....

Step-->1...Select your data.
Step-->2...Press f5...Then Special
Step-->3...Select Blanks...Hit Ok...

All the blank cells will be selected in the sheet in your range...Now lets say you want to enter a common value in all the blank cells...lets say blank only...then

Write blank in any of the cell selected and do ctrl+shift+enter

The value blank will appear now in all the blank cells which were selected...

HTH...

Saurabh...
 
05.16.2008 at 10:36PM PDT, ID: 21588104

Rank: Guru

Try this - it will highlight all blank cells using conditional formatting as well as provide a list of the cell addresses on a separate sheet.
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Option Explicit
Sub FindBlanks()
    Dim LastRow As Long
    Dim LastCol As Integer
    Dim rFound As Range
    Dim ws As Worksheet
    Dim ws2 As Worksheet
    Dim FindRange As Range
    Dim MyAddress As String
    Dim r As Range
    Dim i As Long
    
    Set ws = ActiveSheet
    Application.ScreenUpdating = False
 
    LastRow = ws.UsedRange.Rows.Count
    LastCol = ws.UsedRange.Columns.Count
    
    With ws.Range(Cells(1, 1), Cells(LastRow, LastCol))
        .FormatConditions.Delete
        .FormatConditions.Add Type:=xlCellValue, Operator:=xlEqual, _
            Formula1:="="""""
        .FormatConditions(1).Interior.ColorIndex = 6
        Set rFound = .Find(What:="", After:=.Cells(1, 1), LookIn:=xlValues, LookAt:= _
                xlWhole, SearchOrder:=xlByRows, SearchDirection:=xlNext, MatchCase:=False _
                , SearchFormat:=False)
        
        If Not rFound Is Nothing Then
            Set FindRange = rFound
            MyAddress = rFound.Address
            Do
                Set FindRange = Union(FindRange, rFound)
                Set rFound = .FindNext(rFound)
            Loop While Not rFound Is Nothing And rFound.Address <> MyAddress
        End If
    End With
 
    Set ws2 = ActiveWorkbook.Worksheets.Add
    i = 1
    For Each r In FindRange
        ws2.Cells(i, 1).Value = ws.Name & "!" & r.Address
        i = i + 1
    Next r
    ws2.Columns("A:A").AutoFit
    Application.ScreenUpdating = True
 
    Set ws = Nothing
    Set ws2 = Nothing
    Set r = Nothing
    Set rFound = Nothing
    Set FindRange = Nothing
 
End Sub
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05.18.2008 at 11:53PM PDT, ID: 21595604

Rank: Guru

This one produces the same thing as before - but it's a little cleaner than my first post.  Also, you'll need to replace the range I have listed with your range you need to test.
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Sub FindBlanks2()
    Dim r As Range
    Dim c As Range
    Dim i As Long
    Dim ws As Worksheet
    
    Application.ScreenUpdating = False
    
    On Error GoTo err_handler
    Set r = Range("A1:L12").SpecialCells(xlCellTypeBlanks)
    
    If Not r Is Nothing Then
        Set ws = ActiveWorkbook.Worksheets.Add
        
        i = 1
        For Each c In r
            c.FormatConditions.Delete
            c.FormatConditions.Add Type:=xlCellValue, Operator:=xlEqual, _
                Formula1:="="""""
            c.FormatConditions(1).Interior.ColorIndex = 6
            ws.Cells(i, 1).Value = c.Address
            i = i + 1
        Next c
    
        ws.Columns("A:A").AutoFit
    End If
    Application.ScreenUpdating = True
 
    Set ws = Nothing
    Set r = Nothing
    Set c = Nothing
    Exit Sub
    
err_handler:
    
End Sub
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