Question

I need a formula to copy data based on date range

Asked by: ednetman

I want to be able to place a formula in a workbook that will copy the rows that meet a hard coded date range into the another workbook. In the example, I would like to place a the formula in the "Week Eight" workbook that will look at the "All Incidents" and copy the data in a similar manor to what I did by hand the previous weeks on the other workbooks. The data in the "All Incidents" sheet will change each week, so I would like to have all the other pages update themselves. If you can help me with Week Eight, I should be able to make it work for the past weeks and update it for the weeks going forward.

Thanks!

Example.xls
- 259 KB
This is a slightly scrubbed version of the file I am working with.

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Asked On: 2008-07-22 at 11:49:21ID23586124
Tags: microsoft
,; excel
Topic: Microsoft Excel Spreadsheet Software
Participating Experts: 1
Points: 100
Comments: 15

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Answers

by: CowboyJeeperPosted on 2008-07-22 at 12:45:32ID: 22062937

I do not believe what you are asking is possible with a simple formula. You'll need to do a macro that can sort the original data and copy it across for you.

The good news is this is a relatively simple macro.

by: ednetmanPosted on 2008-07-22 at 12:59:19ID: 22063042

Ok, I looked at macros that I found on google, but they didn't want to work since the data column isn't formated as text. Can you show me what I need to do?

by: CowboyJeeperPosted on 2008-07-22 at 13:31:42ID: 22063365

Here is a quicky I worked up. It should pretty much do what you want I think.

Const startWeek As Date = "July, 7 2008"
Const endWeek As Date = startWeek + 6
Const startSheet = "All Incidents"
Const copySheet = "Week Eight"
 
Sub CoolMacro()
    Application.ScreenUpdating = False
    Sheets(copySheet).Select
    Cells(1, 1).Select
    Sheets(startSheet).Select
    Cells(2, 1).Select
    Do
        If CDate(ActiveCell.Value) >= startWeek And CDate(ActiveCell.Value) <= endWeek Then
            ActiveCell.EntireRow.Copy
            Sheets(copySheet).Select
            ActiveCell.Offset(1, 0).Select
            ActiveCell.EntireRow.PasteSpecial
        End If
        Sheets(startSheet).Select
        ActiveCell.Offset(1, 0).Select
    Loop While (Not ActiveCell.Value = "")
    Application.ScreenUpdating = True
        
End Sub

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by: ednetmanPosted on 2008-07-22 at 14:00:05ID: 22063621

Ok, it looks good, but how do I run it? I tried going in to the macro section, but didn't find anywhere to paste the code.

Sorry, I don't know Excel very much, and I know it can do a lot more than what I have used it for.

by: CowboyJeeperPosted on 2008-07-22 at 14:13:03ID: 22063726

To run you'll have to put it inside a module.

Open the visual basic editor and right click 'thisworkbook' and insert a module. Once the module is added paste the code inside this module and now you should be able to run the macro from the regular macro menu.

by: ednetmanPosted on 2008-07-22 at 14:26:42ID: 22063856

Wow! That's cool!

Ok, since I can't use a formula and just embed it in each page, can I expand this macro to do this for more than one sheet, and add easily edit it to include future weeks workbooks?

by: CowboyJeeperPosted on 2008-07-22 at 14:51:23ID: 22064044

I wrote it so it was easily editable. All you need to do is change the Const at the top.

If you change it to "Week Seven" it will now copy to that sheet instead.
Change the start date to "July, 14 2008" and thats now the first day of your week.

Const startWeek As Date = "July, 7 2008"
Const endWeek As Date = startWeek + 6
Const startSheet = "All Incidents"
Const copySheet = "Week Eight"

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by: ednetmanPosted on 2008-07-22 at 14:54:51ID: 22064071

So, is that a separate macro for each workbook? I've been playing with the dates, it does a great job, but I don't want to have to run 10 macros. Any way to make one that does multiple weeks?

by: CowboyJeeperPosted on 2008-07-22 at 14:59:09ID: 22064107

Actually here this makes it easier for you.

If you want to do mulitple sheets just change and repeat the line in the Sub main()

Sub main()
    retVal = updateSheet("All Incidents", "Week Eight", "July, 7 2008")
End Sub
 
Function updateSheet(startSheet As String, copySheet As String, startWeek As Date)
    Dim endWeek As Date
    
    endWeek = startWeek + 6
    
    Application.ScreenUpdating = False
    Sheets(copySheet).Select
    Cells(1, 1).Select
    Sheets(startSheet).Select
    Cells(2, 1).Select
    Do
        If CDate(ActiveCell.Value) >= startWeek And CDate(ActiveCell.Value) <= endWeek Then
            ActiveCell.EntireRow.Copy
            Sheets(copySheet).Select
            ActiveCell.Offset(1, 0).Select
            ActiveCell.EntireRow.PasteSpecial
        End If
        Sheets(startSheet).Select
        ActiveCell.Offset(1, 0).Select
    Loop While (Not ActiveCell.Value = "")
    Application.ScreenUpdating = True
        
End Function

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by: CowboyJeeperPosted on 2008-07-23 at 12:34:01ID: 22072985

ednetman I have not gotten any more replies from you, did this solution work for you?

by: ednetmanPosted on 2008-07-23 at 13:15:33ID: 22073383

I have been messing with this off and on throughout the day, and I thought I finally had it figured out.

I created the additional lines and set the dates for the Sunday of each week. Now when I run it, the dates aren't filtered correctly. For instance, on week one, there are only 12 lines,and the only date shwoing is 5/16/08. All the stuff done after midnight doesn't show. In fact, 5/17/08 isn't on any of the workbooks.

Should I be using endWeek = startWeek + 7 instead of 6?

Below is the code I have so far.

Thanks!

Sub main()
    retVal = updateSheet("All Incidents", "Week One", "May, 11 2008")
    retVal = updateSheet("All Incidents", "Week Two", "May, 18 2008")
    retVal = updateSheet("All Incidents", "Week Three", "June, 1 2008")
    retVal = updateSheet("All Incidents", "Week Four", "June, 8 2008")
    retVal = updateSheet("All Incidents", "Week Five", "June, 15 2008")
    retVal = updateSheet("All Incidents", "Week Six", "June, 22 2008")
    retVal = updateSheet("All Incidents", "Week Seven", "June, 29 2008")
    retVal = updateSheet("All Incidents", "Week Eight", "July, 6 2008")
'    retVal = updateSheet("All Incidents", "Week Nine", "July, 13 2008")
'    retVal = updateSheet("All Incidents", "Week Ten", "July, 20 2008")
    
End Sub
 
 
Function updateSheet(startSheet As String, copySheet As String, startWeek As Date)
    Dim endWeek As Date
    
    endWeek = startWeek + 6
    
    Application.ScreenUpdating = False
    Sheets(copySheet).Select
    Cells(1, 1).Select
    Sheets(startSheet).Select
    Cells(2, 1).Select
    Do
        If CDate(ActiveCell.Value) >= startWeek And CDate(ActiveCell.Value) <= endWeek Then
            ActiveCell.EntireRow.Copy
            Sheets(copySheet).Select
            ActiveCell.Offset(1, 0).Select
            ActiveCell.EntireRow.PasteSpecial
        End If
        Sheets(startSheet).Select
        ActiveCell.Offset(1, 0).Select
    Loop While (Not ActiveCell.Value = "")
    Application.ScreenUpdating = True
        
End Function

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by: CowboyJeeperPosted on 2008-07-23 at 14:01:20ID: 22073813

Simply changing the code to +7 would have solved most of the problem but not all... I did that and changed the <= to just a < so we dont actually include anything on the following day by mistake.

I also gave you a quicker way to change all the weeks at once if you need them consecutive.

Const startDay As Date = "May, 11 2008"
 
Sub main()
    Sheets("All Incidents").Select
    
    retVal = updateSheet("All Incidents", "Week One", startDay)
    retVal = updateSheet("All Incidents", "Week Two", startDay + 7)
    retVal = updateSheet("All Incidents", "Week Three", startDay + 14)
    'retVal = updateSheet("All Incidents", "Week Four", "June, 8 2008")
    'retVal = updateSheet("All Incidents", "Week Five", "June, 15 2008")
    'retVal = updateSheet("All Incidents", "Week Six", "June, 22 2008")
    'retVal = updateSheet("All Incidents", "Week Seven", "June, 29 2008")
    'retVal = updateSheet("All Incidents", "Week Eight", "July, 6 2008")
'    retVal = updateSheet("All Incidents", "Week Nine", "July, 13 2008")
'    retVal = updateSheet("All Incidents", "Week Ten", "July, 20 2008")
    
End Sub
 
 
Function updateSheet(startSheet As String, copySheet As String, startWeek As Date)
    Dim endWeek As Date
    
    endWeek = startWeek + 7
    
    Application.ScreenUpdating = False
    Sheets(copySheet).Select
    Cells(1, 1).Select
    Sheets(startSheet).Select
    Cells(2, 1).Select
    Do
        If CDate(ActiveCell.Value) >= startWeek And CDate(ActiveCell.Value) < endWeek Then
            ActiveCell.EntireRow.Copy
            Sheets(copySheet).Select
            ActiveCell.Offset(1, 0).Select
            ActiveCell.EntireRow.PasteSpecial
        End If
        Sheets(startSheet).Select
        ActiveCell.Offset(1, 0).Select
    Loop While (Not ActiveCell.Value = "")
    Application.ScreenUpdating = True
        
End Function

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by: ednetmanPosted on 2008-07-23 at 14:32:42ID: 22074124

Cool, I'm heading home for the day, but I will look at it tomorrow morning.

Thanks!

by: ednetmanPosted on 2008-07-30 at 13:06:11ID: 22124244

Sorry it took me so long to test, but I finally had some free time to copy the new code.

This works great!

I don't know how I could have automated this without your help, and I have been trying to figure out what all the commands do so I can make thes on my own in the future.

Great job, and many thanks!

by: ednetmanPosted on 2008-07-30 at 13:07:11ID: 31479064

Great job! Thanks a million, man.

20120131-EE-VQP-002

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I need a formula to copy data based on date range

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