Question

Excel 2003, format numbers to be Percentage of total of Column

Asked by: RHSAGEIT

Good morning, this should be easy. I know it can be done in a Pivot Table, you can format the numbers to be a Percentage of the Whole column, would be easy if our surveys were 100 respondents but they aren't. Is there a simple (I'm guessing formatting) to display the results as percentages and not the actual numbers. (I can do it by adding a new column). But don't have room to do that. Thanks!

Always      24 (instead want it show 40%) (24/60)
Sometimes      14 (23%)
Never      16
N/A      2
No response      4
Total      60

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Asked On
2008-09-20 at 07:57:38ID23748268
Tags

Microsft

,

Office, Excel

,

2003

,

Percentage of the total for display

Topics

Microsoft Excel Spreadsheet Software

,

Microsoft Applications

,

Microsoft Office Suite

Participating Experts
3
Points
500
Comments
3

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Answers

 

by: ZoplaxPosted on 2008-09-20 at 08:11:31ID: 22530014

From Excel 2003's help info:

"To quickly display numbers as percentages, click Percent Style  on the Formatting toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).

Numbers that are in the cells before you apply the Percentage format are multiplied by 100 to convert them to percentages.

Numbers that are typed into the cells after you apply the Percentage format are treated differently. Numbers above 1 are converted to percentages by default; and numbers below 1 are multiplied by 100 to convert them to percentages. For example, typing 10 results in 10%, and typing .1 also results in 10%.

You can specify that all numbers that you type into cells that are formatted with the Percentage format are to be multiplied by 100. Click Options on the Tools menu, and on the Edit tab, clear the Enable automatic percent entry check box.

To reset the number format of selected cells, click General in the Category list. Cells that are formatted with the General format have no specific number format."

 

by: StellanRosengrenPosted on 2008-09-20 at 16:01:53ID: 22532042

Hi RHSAGEIT,
Here is a sample macro that may help you. Of course there might be a way to auto-assign the range to convert, but it depends of the structure of the actual worksheet.

Regards,
Stellan

Sub convertToPercentage()
    Dim rngConvert As Range
    Dim dblSum As Double
    Dim rngCell As Range
    
    Set rngConvert = Application.InputBox("Select the range to convert", Type:=8)
    MsgBox rngConvert.Address
    
    dblSum = WorksheetFunction.Sum(rngConvert)
    rngConvert.NumberFormat = "0.0 %"
    
    For Each rngCell In rngConvert.Cells
        rngCell.Value = rngCell.Value / dblSum
    Next rngCell
    
End Sub
                                              
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by: sstampfPosted on 2008-09-22 at 05:41:02ID: 22539421

I don't think this is possible. If you want to show the cell value as a percentage of total then you got to change the cell value. You can not just keep a numerical value in the cell and set the format as a % of total sum. Even in the macro above the value of the cell is being changed, so if you want to retrive back the original/absolute value, you won't be able to do so. I would advice you to insert a hidden column where you can store the numerical values and then in the visible column you can show their % values. I have attached the modified sheet below where I have hidden col. B.

Shashank

20120131-EE-VQP-002

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