Question

Excel to Word Mail Merge Save Seperate

Asked by: toasterted

Hi

I have an Excel workbook that I use that holds data on different sheets and generates (using VBA) a final sheet with data results.  This data is then used in Word to generate letters (via Mail Merge) to be mailed out.

When I do the Mail Merge, it places all the letters in 1 Word document.

This works fine.

Is it possible, via VBA, to send the data from Excel to the Word template, then automatically save each letter as an individual file? Preferably, saving each individual file without user interactione.

Each file will be named after an ID number, which is part of the Excel data, so there should be no duplicate files.  In the event that there is a duplicate, the file is overwritten or replaced.

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Asked On
2009-03-20 at 11:45:43ID24250429
Tags

excel mail merge file

Topics

Microsoft Excel Spreadsheet Software

,

Microsoft Word

Participating Experts
1
Points
250
Comments
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Answers

 

by: GrahamSkanPosted on 2009-03-25 at 17:56:10ID: 23986396

This is a Word macro:

Sub MergeToSingles()
Dim wrdMainDoc As Word.Document
Dim l As Integer
 
Set wrdMainDoc = ActiveDocument
With wrdMainDoc.MailMerge
    For l = 1 To .DataSource.RecordCount
        .Destination = wdSendToNewDocument
        .DataSource.FirstRecord = l
        .DataSource.LastRecord = l
        .Execute
        .DataSource.ActiveRecord = l
        ActiveDocument.SaveAs .DataSource.DataFields("ID") & ".doc"
        ActiveDocument.Close wdDoNotSaveChanges
    Next l
End With
End Sub
                                              
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