Question

Basic Excel Macro Cell Reference

Asked by: tigabalm

Hi, I am new to Excel Macros and would appreciate some help on a simple VB Macro Code.  

Basically I would like to copy information from Cell "c" to Cell "b" based on what is entered in cell "a".  I have attached the Workbook I am trying to make this work on:
Specifically:
In Worksheet "QTO"  Column A: Type
If I enter "S1" I would like to copy information from Worksheet "Details" according to the corresponding type.  

So if I entered in S1 then QTO: Short Length & Long Length would be filled in correspondingly.  

I would appreciate any help with this topic.

Thank you

Nathan Lee

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Asked On
2009-04-20 at 19:09:21ID24339886
Tags

Microsoft Excel 2003

,

cell reference

Topic

Microsoft Excel Spreadsheet Software

Participating Experts
3
Points
125
Comments
12

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Answers

 

by: ahammarPosted on 2009-04-20 at 19:42:46ID: 24190439

Here is a macro in the sheets change event that will enter the values from columns B and C in the details sheet into the QTO sheet if you enter a value in column A of the QTO sheet.

If you put this in the sheets change event of the QTO sheet, it will do what you want I think, but only for columns B and C.

Your file is also attached already working...
Just enter a value in column A of the QTO sheet...

:-)
Albert


Private Sub Worksheet_Change(ByVal Target As Range)
Dim r As Range
 
If Target.Column = 1 Then
    'search for value entered
    Set r = Sheets("Details").Columns("A").Find(What:=Target.Value, After:=Sheets("Details").Range("A1"), LookIn:=xlFormulas, LookAt:= _
        xlPart, SearchOrder:=xlByRows, SearchDirection:=xlNext, MatchCase:=False _
        , SearchFormat:=False)
    
    'If value was found
    If Not r Is Nothing Then
        Target.Offset(0, 1).Value = r.Offset(0, 1).Value
        Target.Offset(0, 2).Value = r.Offset(0, 2).Value
    Else 'If value was not found make columns B and C blank
        Target.Offset(0, 1).Value = ""
        Target.Offset(0, 2).Value = ""
   End If
End If
 
End Sub
                                              
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by: ahammarPosted on 2009-04-20 at 19:43:26ID: 24190444

oops...heres the file...

 

by: tigabalmPosted on 2009-04-20 at 21:01:53ID: 24190871

Albert, thanks for the input. I think I need to mention that I am very beginner in terms of Macros.  I got to the VB editor from excel and then copied the code.  Saved it and when I went to run the macro, it wasn't listed.  
Same thing happened when I tried to run the macro from the file you attached.  I'm on Excel 2003 if it matters.

Again thanks for the help!

Nathan

 

by: roryaPosted on 2009-04-21 at 00:33:16ID: 24191725

Nathan,

Albert's code is designed to run automatically when you change a cell in column A - you don't need to run it yourself. The code has to go into the worksheet code module (right-click the worksheet tab and choose View Code) to work and it won't appear in the macros dialog as it's not a macro as such.

All points to Albert please as I'm just clarifying (hopefully) a bit!

Rory

 

by: ahammarPosted on 2009-04-21 at 05:26:18ID: 24193453

Thank you Rory,

As Rory stated, the code runs by itself.  In the file I uploaded just enter a value in column A of QTO sheet, then press "Enter"  (or Return) and the macro will run by itself.

If you would rather have a macro that you have to manually run, let me know...that is easy to do, but just so you will know, I will be gone for about 14 hours so I I won't be back until tonight.

If you have any questions, just ask...Rory or I will help you out

:-)
Albert

 

by: ahammarPosted on 2009-04-21 at 05:34:49ID: 24193518

Nathen,
Be sure and see my last comment, but just a little more info to get you going...
Code that is put in a worksheet module inside one of the worksheets events will automatically run whenever that event happens for that worksheet, (there are also workbook events that cover the entire workbook, but you can get into that later).

The code I offered was put into the worksheets Change event of QTO sheet, which means any time a change is made on that sheet only, the code will run.  The code checks first to see if the target cell (cell that gets changed) is in column A.  If it is, then it searches column A of the "Details" sheet for that value.  If it is found, then the next 2 columns of QTO sheet are made equal to columns B and C of Details sheet of the row where the value was found in column A...

There are many events for a worksheet, but I don't have time to explain that now...I gotta get going...I'll be back to check on this question tonight...

:-)
Albert

 

by: fxzmamaPosted on 2009-04-21 at 06:27:34ID: 24193992

I am neophyte with macros but wanting to learn. This question piqued my interest. I see the suggested solution works to bring in the correspondeing data for X Spacing and Y Spacing (columns B and C data for the corresponding A data in the Details sheet brought into columns B and C of the QTO worksheet).  

However the question also asked how to have the Short Length and Long Length data (columns D and E in the QTO worksheet) filled in.  I do not see where the Short Length and Long Length data are stored as a value or a formula to be found and/thus I do not see this part working.  Author or Experts, do you know how to solve the second part of the question?

I also wonder why the author didn't just use simple Lookup formulas for his QTO worksheet.

For example, a formula in the QTO worksheet's cell B2 of:
=IFERROR(VLOOKUP($A$2,Details!$A$2:$E$5,2),"Type not found")
Would say Type not found if there is an error else fufill my formula of looking at the value I put in A2 of the current sheet (say I type S1) and display the corresponding value found (150) in the table.  I used worksheet address references for the table range but could have simplified by naming the range.

Thank you.

 

by: fxzmamaPosted on 2009-04-21 at 06:31:42ID: 24194042

I should not have made the value to lookup (A2) an absolute reference if this formula were to be copied down to subsequent rows. In that case we would want the cell address to modify relative to the row copied to.  More appropriate:
=IFERROR(VLOOKUP(A2,Details!$A$2:$E$5,2),"Type not found")

 

by: roryaPosted on 2009-04-21 at 06:34:23ID: 24194073

The second part would just be an extension of the first - i.e. grabbing two more columns - assuming the data were there.

I assume the formulas were not used either because the OP wanted a fully automatic solution, or did not want formulas but rather hardcoded values.

Note also that the question specified Excel 2003, so the IFERROR function can't be used - you need the wordy IF(ISERROR(formula),"error",formula) construction.

HTH
Rory

 

by: tigabalmPosted on 2009-04-21 at 15:41:07ID: 31572553

Thanks a lot Albert (and Rorya)!  Works perfectly now that I understand it.  Thanks for helping me out and clarifying it as well.

Nathan

 

by: ahammarPosted on 2009-04-21 at 19:24:52ID: 24201010

Nathen,
Thanks for the points and the grade!  I hope you got it to work the way you wanted it to work.

fxzmama,
Thanks for your comment.  Just wanted to let you know, I did consider formulas, but the asker specifically asked for a macro, so that's why I did it that way, (although I'm not that good with formulas anyway).  I might not of got it exactly the way the author wanted, but the exact details were hard to figure exactly what he wanted because there was no Short length or Long Length columns in the QTO sheet.  The 2 columns I used were the only two that were on both sheets....didn't know what else to do until the author made a comment back, but he apparently figured it out or liked the way it was...

:-)
Albert

 

by: tigabalmPosted on 2009-04-21 at 20:32:23ID: 24201250

Yeah actually all i needed was for those to columns to fill in, the rest i have to manually input or calculate, since it's based on measurements and drawings. but yeah the code you entered was perfect for what i needed.

thanks again

20120131-EE-VQP-002

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