Question

VBA to copy Word header/footers from one doc to another is inserting unwanted paragraph at the end

Asked by: WarCrimes

Hi there,

I'm pretty good with Excel VBA, but not so much when it comes to Word.  I'm using Excel VBA to do the following.  I'm copying Headers and Footers from template documents into another document, but upon doing so, there is an extra paragraph added to the end of the contents inside the header/footer.  

I tried fixing this by using the awful Select method, then doing a Selection.Paste, but that was even worse, as there were tabs inserted before the desired header/footer and it wrapped lines.

Basically, what I'd like to know is how to copy the header/footers without getting this extra paragraph, or how to easily remove it afterwards.

Below is the code I'm using, and I've attached the 3 template workbooks.  You will have to edit the paths, if you want to test it though.

Thanks in advance,
WC

Const template_dir As String = "C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\"
Sub WriteReport()
    Const ERR_APP_NOT_RUNNING As Long = 429
    
    '*********** Use for development of code **************
    Dim wrdApp As Word.Application
    Dim wrdDoc As Word.Document
    Dim wdDoc As Word.Document
    Dim wrdPDoc As Word.Document
    Dim wrdLDoc As Word.Document
    '*********** Use for deployment of code **************
    'Dim wrdApp As Object
    'Dim wrdDoc As Object
    'Dim wdDoc As Object
    '*****************************************************
    
    On Error Resume Next
    Set wrdApp = GetObject(, "Word.Application")
    If Err = ERR_APP_NOT_RUNNING Then Set wrdApp = CreateObject("Word.Application")
    Set wrdDoc = wrdApp.Documents("Template_Title_Page.doc")
    'If wrdDoc Is Nothing Then Set wrdDoc = wrdApp.Documents.Open("C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\Template_Title_Page.doc")
    If Err = 4160 Then Set wrdDoc = wrdApp.Documents.Open("C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\Template_Title_Page.doc")
    wrdApp.Visible = True
    Err.Clear
    
    With wrdDoc
        If PublicFunctions.FileExists("C:\Documents and Settings\cvandenberg\My Documents\MyNewWordDoc.doc") Then
            Set wdDoc = wrdApp.Documents("MyNewWordDoc.doc")
            'If Not wdDoc Is Nothing Then wdDoc.Close
            If Err <> 4160 Then wdDoc.Close
            Set wdDoc = Nothing
        End If
        
        Call insertPage(wrdApp, wrdDoc, "Landscape")
        Call insertPage(wrdApp, wrdDoc, "Portrait")
        .saveAs ("C:\Documents and Settings\cvandenberg\My Documents\MyNewWordDoc.doc")
        .Close ' close the document
    End With
    Set wrdDoc = Nothing
    
    'Only closes Word if the instance was created by this code
    If Not wrdApp.UserControl Then
        wrdApp.Quit ' close the Word application
        Set wrdApp = Nothing
    End If
    On Error GoTo 0
End Sub
 
Sub insertPage(wrdApp As Object, wrdToDoc As Object, orient As String)
    Dim wrdFromDoc As Object
    Dim pOrient As Integer
    Dim itemIndex As Integer
    
    If orient = "Landscape" Then
        pOrient = 1
        itemIndex = 1
    Else
        pOrient = 0
        itemIndex = 1
    End If
    
    On Error Resume Next
    Set wrdFromDoc = wrdApp.Documents("Template_" & orient & "_Page.doc")
    'If wrdFromDoc Is Nothing Then Set wrdFromDoc = wrdApp.Documents.Open("C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\Template_" & orient & "_Page.doc")
    If Err = 4160 Then Set wrdFromDoc = wrdApp.Documents.Open(template_dir & "Template_" & orient & "_Page.doc")
    Err.Clear
 
    With wrdToDoc
        'Page Break
        With .Paragraphs(.Paragraphs.Count).Range
            .Collapse Direction:=0
            .InsertParagraphAfter
            .InsertBreak Type:=2
        End With
        With .Sections(.Sections.Count)
            With .PageSetup
                .Orientation = pOrient
                .BottomMargin = wrdFromDoc.Sections(1).PageSetup.BottomMargin
                .TopMargin = wrdFromDoc.Sections(1).PageSetup.TopMargin
                .LeftMargin = wrdFromDoc.Sections(1).PageSetup.LeftMargin
                .RightMargin = wrdFromDoc.Sections(1).PageSetup.RightMargin
            End With
            .Headers(2).LinkToPrevious = False
            .Footers(2).LinkToPrevious = False
            wrdFromDoc.Sections(1).Headers(itemIndex).Range.Copy
            .Headers(2).Range.Paste
            wrdFromDoc.Sections(1).Footers(itemIndex).Range.Copy
            .Footers(2).Range.Paste
        End With
    End With
    On Error GoTo 0
End Sub

                                  
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Asked On
2009-06-30 at 14:55:24ID24534904
Tags

Excel VBA

,

Word

Topics

Microsoft Excel Spreadsheet Software

,

Microsoft Word

Participating Experts
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Comments
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Answers

 

by: GrahamSkanPosted on 2009-06-30 at 15:39:43ID: 24750280

Define a range object for the source document header, and move the end back one character:

Dim docA As Document
Dim docB As Document
Dim rng As Range
'....
Set docA = Documents.Open("..
Set docB = Documents.Open("...
Set rng = docA.Sections(1).Headers(wdHeaderFooterPrimary).Range
rng.MoveEnd wdCharacter, -1
rng.Copy
docB.Sections(1).Headers(wdHeaderFooterPrimary).Range.Paste
                                              
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by: WarCrimesPosted on 2009-06-30 at 16:15:42ID: 24750481

Graham,

Tried your solution, but it's not working.  Most likely because I am trying to avoid turning on the reference to Word, as I don't want to have the end user have to turn this reference on.  Thus my documents are dimmed as Objects in the Excel VBA.

When I tried the code below, It put the lines

Set rng = wrdFromDoc.Sections(1).Headers(1).Range
            rng.MoveEnd wdCharacter, -1
            rng.Copy
            .Headers(2).Range.Paste

into the header as text.

Kind of strange.  I see in the debugger that after Set rng = .... that rng is Nothing.

Sub insertPage(wrdApp As Object, wrdToDoc As Object, orient As String)
    Dim wrdFromDoc As Object
    Dim pOrient As Integer
    Dim itemIndex As Integer
    Dim rng As Range
    
    If orient = "Landscape" Then
        pOrient = 1
        itemIndex = 1
    Else
        pOrient = 0
        itemIndex = 1
    End If
    
    On Error Resume Next
    Set wrdFromDoc = wrdApp.Documents("Template_" & orient & "_Page.doc")
    'If wrdFromDoc Is Nothing Then Set wrdFromDoc = wrdApp.Documents.Open("C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\Template_" & orient & "_Page.doc")
    If Err = 4160 Then Set wrdFromDoc = wrdApp.Documents.Open(template_dir & "Template_" & orient & "_Page.doc")
    Err.Clear
 
    With wrdToDoc
        'Page Break
        With .Paragraphs(.Paragraphs.Count).Range
            .Collapse Direction:=0
            .InsertParagraphAfter
            .InsertBreak Type:=2
        End With
        With .Sections(.Sections.Count)
            With .PageSetup
                .Orientation = pOrient
                .BottomMargin = wrdFromDoc.Sections(1).PageSetup.BottomMargin
                .TopMargin = wrdFromDoc.Sections(1).PageSetup.TopMargin
                .LeftMargin = wrdFromDoc.Sections(1).PageSetup.LeftMargin
                .RightMargin = wrdFromDoc.Sections(1).PageSetup.RightMargin
            End With
            .Headers(2).LinkToPrevious = False
            .Footers(2).LinkToPrevious = False
            Set rng = wrdFromDoc.Sections(1).Headers(1).Range
            rng.MoveEnd wdCharacter, -1
            rng.Copy
            .Headers(2).Range.Paste
            Set rng = wrdFromDoc.Sections(1).Footers(1).Range
            rng.MoveEnd wdCharacter, -1
            rng.Copy
            .Footers(2).Range.Paste
        End With
    End With
    On Error GoTo 0
End Sub
                                              
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by: WarCrimesPosted on 2009-06-30 at 16:17:00ID: 24750490

Sorry, it just put the first 3 lines, not the .Paste line, so in my header I see this:

Set rng = wrdFromDoc.Sections(1).Headers(1).Range
            rng.MoveEnd wdCharacter, -1
            rng.Copy

 

by: WarCrimesPosted on 2009-06-30 at 16:19:38ID: 24750509

I should also mention, there is no paragraph character in the template header.  It's being added by the copy/paste.

 

by: WarCrimesPosted on 2009-06-30 at 16:26:01ID: 24750550

Tried this as well, thinking perhaps after the copy/paste moving the end, but no luck.

            wrdFromDoc.Sections(1).Headers(itemIndex).Range.Copy
            .Headers(2).Range.Paste
            .Headers(2).Range.MoveEnd 1, -1
            wrdFromDoc.Sections(1).Footers(itemIndex).Range.Copy
            .Footers(2).Range.Paste
            .Footers(2).Range.MoveEnd 1, -1

 

by: WarCrimesPosted on 2009-06-30 at 18:08:34ID: 24750981

Ok, I figured this one out finally.  I deleted the 2nd paragraph range from the header and footer after the copy/paste.  Not sure why it gets put in there, but this will do.

THanks for the time though, Graham.

WC

    Const template_dir As String = "C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\"
Sub WriteReport()
    Const ERR_APP_NOT_RUNNING As Long = 429
    
    '*********** Use for development of code **************
    Dim wrdApp As Word.Application
    Dim wrdDoc As Word.Document
    Dim wdDoc As Word.Document
    Dim wrdPDoc As Word.Document
    Dim wrdLDoc As Word.Document
    '*********** Use for deployment of code **************
    'Dim wrdApp As Object
    'Dim wrdDoc As Object
    'Dim wdDoc As Object
    '*****************************************************
    
    On Error Resume Next
    Set wrdApp = GetObject(, "Word.Application")
    If Err = ERR_APP_NOT_RUNNING Then Set wrdApp = CreateObject("Word.Application")
    Set wrdDoc = wrdApp.Documents("Template_Title_Page.doc")
    'If wrdDoc Is Nothing Then Set wrdDoc = wrdApp.Documents.Open("C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\Template_Title_Page.doc")
    If Err = 4160 Then Set wrdDoc = wrdApp.Documents.Open("C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\Template_Title_Page.doc")
    wrdApp.Visible = True
    Err.Clear
    
    With wrdDoc
        If PublicFunctions.FileExists("C:\Documents and Settings\cvandenberg\My Documents\MyNewWordDoc.doc") Then
            Set wdDoc = wrdApp.Documents("MyNewWordDoc.doc")
            'If Not wdDoc Is Nothing Then wdDoc.Close
            If Err <> 4160 Then wdDoc.Close
            Set wdDoc = Nothing
        End If
        
        Call insertPage(wrdApp, wrdDoc, "Landscape")
        Call insertPage(wrdApp, wrdDoc, "Portrait")
        .saveAs ("C:\Documents and Settings\cvandenberg\My Documents\MyNewWordDoc.doc")
        .Close ' close the document
    End With
    Set wrdDoc = Nothing
    
    'Only closes Word if the instance was created by this code
    If Not wrdApp.UserControl Then
        wrdApp.Quit ' close the Word application
        Set wrdApp = Nothing
    End If
    On Error GoTo 0
End Sub
 
Sub insertPage(wrdApp As Object, wrdToDoc As Object, orient As String)
    Dim wrdFromDoc As Object
    Dim pOrient As Integer
    Dim itemIndex As Integer
    Dim rng As Variant
    
    If orient = "Landscape" Then
        pOrient = 1
        itemIndex = 1
    Else
        pOrient = 0
        itemIndex = 1
    End If
    
    On Error Resume Next
    Set wrdFromDoc = wrdApp.Documents("Template_" & orient & "_Page.doc")
    'If wrdFromDoc Is Nothing Then Set wrdFromDoc = wrdApp.Documents.Open("C:\Documents and Settings\cvandenberg\My Documents\ALI\Word\Template_" & orient & "_Page.doc")
    If Err = 4160 Then Set wrdFromDoc = wrdApp.Documents.Open(template_dir & "Template_" & orient & "_Page.doc")
    Err.Clear
 
    With wrdToDoc
        'Page Break
        With .Paragraphs(.Paragraphs.Count).Range
            .Collapse Direction:=0
            .InsertParagraphAfter
            .InsertBreak Type:=2
        End With
        With .Sections(.Sections.Count)
            With .PageSetup
                .Orientation = pOrient
                .BottomMargin = wrdFromDoc.Sections(1).PageSetup.BottomMargin
                .TopMargin = wrdFromDoc.Sections(1).PageSetup.TopMargin
                .LeftMargin = wrdFromDoc.Sections(1).PageSetup.LeftMargin
                .RightMargin = wrdFromDoc.Sections(1).PageSetup.RightMargin
                .HeaderDistance = wrdFromDoc.Section(1).PageSetup.HeaderDistance
                .FooterDistance = wrdFromDoc.Section(1).PageSetup.FooterDistance
            End With
            .Headers(2).LinkToPrevious = False
            .Footers(2).LinkToPrevious = False
            wrdFromDoc.Sections(1).Headers(itemIndex).Range.Copy
            .Headers(2).Range.Paste
            .Headers(2).Range.Paragraphs(2).Range.Delete
            wrdFromDoc.Sections(1).Footers(itemIndex).Range.Copy
            .Footers(2).Range.Paste
            .Footers(2).Range.Paragraphs(2).Range.Delete
        End With
    End With
    On Error GoTo 0
End Sub
                                              
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by: GrahamSkanPosted on 2009-07-01 at 06:07:29ID: 24753899

Sorry, I couldn't test your code. I don't know what your environment is, and I couldn't find in which library PublicFunctions is defined.

Not sure what symptoms you have, but if you don't have a reference to Word, you can declare the Range as on Object in the same way as for the Application or Document objects. However, your code seem to be expecting a reference in the development phase.

All existing headers and footers have a terminating paragraph mark, as does the main body of a document.

Deleting the second paragraph instead is OK if you are sure that you there should only be one paragraph in the header. In case of doubt on that point, it would be safer to delete the last one:

.Headers(2).Range.Paragraphs.last.Range.Delete

 

by: WarCrimesPosted on 2009-07-01 at 06:25:34ID: 24754050

Graham,

Sorry, never thought about having the PublicFunctions in there.  I can't upload the entire workbook as it has tons of stuff I'm not sure I can share.

I tried abstracting the code as much as possible.

Really the only parts of the code I needed people to see were the Copy Paste parts for the headers, as I was getting the them to copy over, but an extra paragraph was being inserted.  The originals only have 1 paragraph each, so while I agree using Last would be safer, in this case, Last=2nd.

I noticed this even when doing the copy/paste manually.  An extra paragraph is there, with format Times New Roman, 12pt, which I'm sure is the default.   It's like when doing the copy/paste, Word is deleting the old header/footer, putting in a placeholder paragraph, then inserting the copied header/footer range before that placeholder, instead of replacing the placeholder.

WC

 

by: WarCrimesPosted on 2009-07-01 at 06:27:02ID: 24754059

Also, I'm only using the Word reference for testing phase, so I can see the objects values during debugging.  When the Excel workbook is deployed I will be changing all wd constants to their constant value and removing word objects for regular Objects in Excel.

 

by: GrahamSkanPosted on 2009-07-01 at 08:10:32ID: 24755162

The problem of the extra paragraph is caused by the fact that the copy header range includes the terminating paragraph mark and so carries it in; but the paste range doesn't so the pre-existing mark is preserved as well. It must be by design, but I can't work out why

20120131-EE-VQP-002

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