Question

Exel Amend field data based on criteria

Asked by: budorat

Hi,

I need to alter the data in my excel spreadsheet based on certain criteria. Basically, if the data in colum F starts with either "BV-" or "DV-" I need to cell value to be changed so the BV- or DV- is removed, eg

BV-COMD POST will become COMD POST
DV-ADMIN OP will become ADMIN OP

I use the following code in MS Access to do the same thing, but I need to achieve it in MS Excel so the following calculations count BV-COMD POST and COMD POST together.

Thanks in advance.

Kev

Function RemoveBVDV(Optional sPosnTitle As String)
 
    If Left(sPosnTitle, 3) = "BV-" Then
        RemoveBVDV = Mid(sPosnTitle, 4)
    ElseIf Left(sPosnTitle, 3) = "DV-" Then
        RemoveBVDV = Mid(sPosnTitle, 4)
    Else
        RemoveBVDV = sPosnTitle
    End If
End Function
 
'*************************
'Insert formulas, autofill to used range (varFillRge)
    Range("G2").FormulaR1C1 = "=SUMPRODUCT((RC1=POSN_TITLE)*(RC2=JobCodeDescr)*(RC3=RANK)*(RC4=CORPS1)*(RC5=TYPE1)* (RC6=AEKEY))"
    Range("H2").FormulaR1C1 = "=SUMPRODUCT((RC1=POSN_TITLE2)*(RC2=JobCodeDescr2)*(RC3=RANK2)*(RC4=CORPS2)*(RC5=TYPE2)*(RC6=AEKEY2)*(EID2>0))"
    Range("I2").FormulaR1C1 = "=SUMPRODUCT((RC1=POSN_TITLE)*(RC2=JobCodeDescr)*(RC3=RANK)*(RC4=CORPS1)*(RC5=TYPE1)* (RC6=AEKEY)*(EID=""""))"
    Range("J2").FormulaR1C1 = "=RC[-2]/RC[-3]"

                                  
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Asked On
2009-07-03 at 20:19:47ID24543406
Topics

Microsoft Excel Spreadsheet Software

,

Visual Basic Programming

Participating Experts
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Points
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Comments
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Answers

 

by: brettdjPosted on 2009-07-03 at 20:46:04ID: 24775655

Hi Kev,
To run an insitu replacement  on all cells in column F you could try ths code to remove any "BV-" or "DV-" prefixes

If you wanted to use a formula to evaluiate a result then copy back over into column F you could use
=IF(OR(LEFT(F1,3)="BV-",LEFT(F1,3)="DV-"),RIGHT(F1,LEN(F1)-3),F1)
to remove and prefixes from F1

Di you need help with the SUMPRODUCT part as well, if so it would be good to see your workbook so we can see how you are applying it

Cheers
Dave

Sub KillPre()
    Dim rng1 As Range, X(), i As Long
    Set rng1 = Range([f1], Cells(Rows.Count, "F").End(xlUp))
    X = rng1
    For i = 1 To UBound(X)
        If Left$(X(i, 1), 3) = "DV-" Then
            X(i, 1) = Right$(X(i, 1), Len(X(i, 1)) - 3)
        ElseIf Left$(X(i, 1), 3) = "BV-" Then X(i, 1) = Right$(X(i, 1), Len(X(i, 1)) - 3)
        End If
    Next i
    rng1 = X()
End Sub
                                              
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by: budoratPosted on 2009-07-03 at 21:03:22ID: 31599706

Hi Dave,

Thanks for an excellent solution, both option work perfectly; however, I am somewhat partial to eth code version than the formula version. At this stage the SUMPRODUCT works well. I am actually changing an existing solution I created as business requirements have changed. I would like to upload the spreadhseet; however, it contains sensitive organisational data that I can not release.

The SUMPRODUCT formula is used to populate cells G2 to J2 then is autofilled down to the last row so that it counts the number of organisation positions (unique by RC1 to RC6). The data is then copied and pasted in place to avoid continued calulations. Is there a better way to achived this via code ? If so, let me know and I will ask another Q.

Kev

 

by: brettdjPosted on 2009-07-03 at 21:08:44ID: 24775675

Thx for the grade Kev.

Your SUMPRODUCT code sounds fine for the purpose you have applied it to.

Yours is the first post I can recall seeing from the NT :)

Cheers

Dave

 

 

by: budoratPosted on 2009-07-03 at 21:18:16ID: 24775693

Hi Dave,

Have been on EE for some time now, although  most of my work is done in Access. Thanks very much for the help.

Kev

20120131-EE-VQP-002

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