Question

Split xls file based on data in one column

Asked by: jlavetan

I have an excel spreadsheet with multiple columns of data. I would like to split this single spreadsheet into multiple ones based on the data in one particular column and then email those individual files.

For example, the following names are in one column and would be split into two separate xls files (John Doe.xls and Bob Smith.xls and then emailed):

John Doe
John Doe
Bob Smith
Bob Smith
Bob Smith

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Asked On
2009-07-30 at 09:05:55ID24613469
Tags

Excel

Topics

Microsoft Excel Spreadsheet Software

,

Spreadsheet Software

Participating Experts
1
Points
250
Comments
7

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Answers

 

by: nutschPosted on 2009-07-30 at 11:00:54ID: 24982589

The following code filters an already sorted list on column A (the list should start in cell A1) and saves it in separate workbooks in C:\Temp. You should be able to adjust it to fit your needs,

Thomas

Sub SplitListIntoWorkbooks()
Dim lastRow As Long, i As Long, j As Long, arrComp(0 To 2000) As Variant 'define variables
Dim shtData As Worksheet, wbkDest As Workbook
Const strPath As String = "C:\Temp\" 'update path where you want the workbooks saved
application.ScreenUpdating = False 'disable ScreenUpdating to avoid screen flashes
 
lastRow = range("E" & Rows.Count).End(xlUp).Row 'get last row
 
Set shtData = ActiveSheet
 
j = 0
 
For i = 2 To lastRow
    If Cells(i, 5) <> Cells(i - 1, 5) Then
        arrComp(j) = Cells(i, 5)
        j = j + 1
    End If
Next
 
For i = 0 To j - 1
    shtData.AutoFilterMode = False
    shtData.range("$A$1").CurrentRegion.AutoFilter Field:=1, Criteria1:=arrComp(i)
    Set wbkDest = Workbooks.Add
    shtData.range("$A$1").CurrentRegion.Copy
    ActiveSheet.Paste
    application.DisplayAlerts = False
    wbkDest.SaveAs (strPath & replace(arrComp(i),"/"," "))
    wbkDest.Close True
    application.DisplayAlerts = True
Next
 
application.ScreenUpdating = True 'reenable ScreenUpdating
 
 
End Sub
                                              
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by: jlavetanPosted on 2009-08-03 at 07:30:04ID: 25004631

If I run that, I only get the header (no data) in separate files.

 

by: nutschPosted on 2009-08-03 at 08:38:15ID: 25005352

Which cell does your list start in?


 

by: jlavetanPosted on 2009-08-03 at 11:36:02ID: 25007122

The data is sorted by column E. There is a header row in row one, data starts in E2. The files should be named according to the data in column E.

 

by: nutschPosted on 2009-08-03 at 11:48:48ID: 25007245

I've updated the code for column E (line 22 was off on the criteria column). Try this update

Thomas

Sub SplitListIntoWorkbooks()
Dim lastRow As Long, i As Long, j As Long, arrComp(0 To 2000) As Variant 'define variables
Dim shtData As Worksheet, wbkDest As Workbook
Const strPath As String = "C:\Temp\" 'update path where you want the workbooks saved
application.ScreenUpdating = False 'disable ScreenUpdating to avoid screen flashes
 
lastRow = range("E" & Rows.Count).End(xlUp).Row 'get last row
 
Set shtData = ActiveSheet
 
j = 0
 
For i = 2 To lastRow
    If Cells(i, 5) <> Cells(i - 1, 5) Then
        arrComp(j) = Cells(i, 5)
        j = j + 1
    End If
Next
 
For i = 0 To j - 1
    shtData.AutoFilterMode = False
    shtData.range("$A$1").CurrentRegion.AutoFilter Field:=5, Criteria1:=arrComp(i)
    Set wbkDest = Workbooks.Add
    shtData.range("$A$1").CurrentRegion.Copy
    ActiveSheet.Paste
    application.DisplayAlerts = False
    wbkDest.SaveAs (strPath & replace(arrComp(i),"/"," "))
    wbkDest.Close True
    application.DisplayAlerts = True
Next
 
application.ScreenUpdating = True 'reenable ScreenUpdating
 
 
End Sub

                                              
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by: jlavetanPosted on 2009-08-03 at 12:33:08ID: 25007831

That did it... Thank you!

 

by: nutschPosted on 2009-08-03 at 13:12:31ID: 25008214

Glad to help,

Thomas

20120131-EE-VQP-002

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