Question

Range values

Asked by: sgaucho

Hi,

I have a excel 2007 sheet with 3 columns. Column 1 is BeginDate, column 2 is EndDate and column 3 is Name.

I need to query the excel such that on any given day, I want to obtain the Names for that day. For example, say BeginDate is 24-Ago and EndDate is 03-Sep, and have people to begin work on 24 Ago, some on 27 Ago and some on 03-Sep. I need to filter only the names of the people who are working for say 27-Ago.

How do I  achieve this??

hope the above was clear..

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Asked On
2009-08-31 at 10:13:26ID24695430
Topic

Microsoft Excel Spreadsheet Software

Participating Experts
2
Points
275
Comments
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Answers

 

by: jack_Posted on 2009-08-31 at 21:32:14ID: 25228532

Please attach some samples ...Ur input and output....

 

by: Skud13Posted on 2009-08-31 at 21:36:52ID: 25228546

Hi,
hope this is what you want - it uses vlookup.

Regards

AS

 

by: jack_Posted on 2009-08-31 at 21:46:35ID: 25228574

Hi Skud ,

Please explain the difference between

=VLOOKUP(E4,A2:C28,3)
=VLOOKUP(E4,A2:C28,3,3)
=VLOOKUP(E4,A2:C28,3,false)

 

by: sgauchoPosted on 2009-09-01 at 02:41:49ID: 25229784

Hi Skud,

Small problem with the formula. I need to obtain the names of all the people in a specific date range. For example, in the sheet you have provided, the date 25-09-2009 gives me the name John since its only John who lies in the date range 24-09-2009 to 27-09-2009.

BUT If I change the date range in the second row for Bill from 31-08-2009      to 29-09-2009, the formula still show me only John instead of Bill and John.

Can the formula be changed to reflect this?

Thanks,
Sg

 

by: Skud13Posted on 2009-09-01 at 07:24:56ID: 25231879

Hi Sg,
new spreadsheet attached. Changed the solution to hopefully fit the requirements.

Named 2 Ranges 'DateToFind' which is the date you enter at the top, and 'DataList' which is the data table.
Added a formula to each row in column D. This simply tests whether 'DateToFind' falls into the Start-End value range in columns A & B on that line. If it does it sets the value to "Y" otherwise sets it to "N".
Set up a filter on the table.
Set up a Macro Button to basically display all lines with a "Y" in column "D".

Hope this is nearer what you want.

 

by: Skud13Posted on 2009-09-01 at 07:39:35ID: 25232055

Hi Jack ,
A)   =VLOOKUP(E4,A2:C28,3)
B)   =VLOOKUP(E4,A2:C28,3,3)
C)   =VLOOKUP(E4,A2:C28,3,false)

A) Looks for the value in E4 in the first column of the range A2 to C28, if it finds an exact match (as the 4th operator is missing it defaults to 0 of false) it will return the value in the 3rd colum of the range for that line. If it does not find an exact match it returns #N/A.
B) Is as above, but as the 4th operator is set to 3 (in this case it appears that any value entered that is not zero gets treated as 1 or true), it will do a range lookup, selecting the highest value which does not exceed E4.
C) equates to A)

Hope this helps.

 

by: sgauchoPosted on 2009-09-01 at 08:27:03ID: 25232563

Hi Skud,

This works almost perfectly but seeing your expertise on this subject, request your help on an additional issue.

I have in a second worksheet, a list of all the names and their phone numbers. So what I really want to achieve, is by using the filter, list the names and their respective phone numbers for the given date...

Trust this is probably a simple alteration but would appreciate your help!

Thanks a lot!!

 

by: sgauchoPosted on 2009-09-01 at 08:57:38ID: 31622641

Excellent answer!  Exactly what I needed :)

 

by: Skud13Posted on 2009-09-01 at 09:37:12ID: 25233325

Hi,
I think this might be what you want, but it is fixed numbers per person. If you want to apply different numbers per person dependant on date then that will be more complicated, and you will need to give me an example of the source spreadsheet.

What I have done here is to alter the test in column D to return blank if the date doesnt match, but if it does match, to then lookup the phone number from another sheet. I have also included an alternative (mobile/cell) as column E working on a similar lookup.

I have included both worksheets, but obviously the formula in column D is dependant on the NameTable worksheet being in the right place, or the formula being altered to suit.

The macro to refresh the filters just checks for non blanks now rather than a "Y".

I may be available later on, but expect to be travelling all tomorrow so I may not be able to respond immediately.

Regards

AS

 

by: sgauchoPosted on 2009-09-01 at 10:00:01ID: 25233564

Thanks!  serves perfectly!

20120131-EE-VQP-002

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