Question

Conditional Formatting when 'this' cell's ref appears in a list

Asked by: hawkeye_zzz

The code below (from Question ID:24709907) drops dependents from a highlighted list into a new sheet. It drops the Original cell ref in Column A and the Dependent cell ref in Column B (cell refs include sheet name).

The question now is, can additional lines be added, or a follow on macro, which conditionally formats the highlighted cells (on which the original macro was just run) as follows:
1) if the cell in question does not appear in column A of the new sheet at all, no formatting
2) if the cell in question appears in column A of the new sheet once (i.e. it has one dependent exactly), cell pattern/background = acqua/light blue
3) if the cell in question appears in column A of the new sheet more than once (i.e. it has more than one dependent), cell pattern/background = Red

One additional complication: I'm only interested in cell dependents on other sheets, so this could be dealt with by:
a) changing the original macro so it doesn't include 'own-sheet' dependents
b) deleting own sheet dependents from the list after the macro has run
c) defining only 'different-sheet' dependents on the conditional formatting
d) anything else clever
...(b) would be best so it can be isolated and deleted from the macro if I need them back in, so if doing it this way, pls comment in the code

Sub ListDependents()
   Dim wks As Worksheet
   Dim rngFormulas As Range, rngCell As Range
   Dim objDict As Object
   Dim varDeps As Variant, varItem As Variant
   Dim lngRow As Long, x As Long, y As Long
   Dim wksOut As Worksheet
   Application.ScreenUpdating = False
   Set rngFormulas = Selection
   ' this Dictionary will hold the addresses
   Set objDict = CreateObject("Scripting.Dictionary")
   
   If Not rngFormulas Is Nothing Then
      For Each rngCell In rngFormulas
         ListCellDependents rngCell, objDict
      Next rngCell
      Set rngFormulas = Nothing
   End If
   Set wksOut = Worksheets.Add
   wksOut.Range("A1:B1").Value = Array("Original Cell", "Dependents")
   lngRow = 2
   For Each varItem In objDict.Keys
      varDeps = Split(objDict.Item(varItem), "|")
      For y = LBound(varDeps) To UBound(varDeps)
         wksOut.Cells(lngRow, "A").Value = varItem
         wksOut.Cells(lngRow, "B").Value = varDeps(y)
         lngRow = lngRow + 1
      Next y
   Next varItem
   Application.ScreenUpdating = True
   
End Sub
Sub ListCellDependents(rngCheck As Range, dict As Object)
   Dim lngSheetCounter As Long, lngRefCounter As Long
   Dim strKey As String, strAddy As String
   strKey = "'" & rngCheck.Parent.Name & "'!" & rngCheck.address(0, 0)
   lngSheetCounter = 1
   On Error Resume Next
   With rngCheck
      .ShowDependents False
      Do
         lngRefCounter = 1
         Do
            .NavigateArrow False, lngSheetCounter, lngRefCounter
            strAddy = "'" & Selection.Parent.Name & "'!" & Selection.address(0, 0)
            If Err.Number = 0 Then
               If strAddy = strKey Then
                  rngCheck.ShowDependents True
                  Exit Sub
               Else
                  If dict.Exists(strKey) Then
                     dict(strKey) = dict(strKey) & "|" & strAddy
                  Else
                     dict(strKey) = strAddy
                  End If
               End If
               lngRefCounter = lngRefCounter + 1
            Else
               Err.Clear
               Exit Do
            End If
         Loop
         lngSheetCounter = lngSheetCounter + 1
      Loop
   End With
End Sub

                                  
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Asked On
2009-09-07 at 02:32:15ID24712179
Tags

Conditional formatting reference

Topic

Microsoft Excel Spreadsheet Software

Participating Experts
1
Points
500
Comments
4

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Answers

 

by: roryaPosted on 2009-09-07 at 03:18:20ID: 25273969

Try this revised version:

Option Explicit
Sub ListDependents()
   Dim wks As Worksheet
   Dim rngFormulas As Range, rngCell As Range, rngDeps As Range
   Dim objDict As Object
   Dim varDeps As Variant, varItem As Variant
   Dim lngRow As Long, y As Long
   Dim wksOut As Worksheet
   Dim strRange As String
   Application.ScreenUpdating = False
   Set rngFormulas = Selection
   ' this Dictionary will hold the addresses
   Set objDict = CreateObject("Scripting.Dictionary")
   
   If Not rngFormulas Is Nothing Then
      For Each rngCell In rngFormulas
         ListCellDependents rngCell, objDict
      Next rngCell
   End If
   Set wksOut = Worksheets.Add
   wksOut.Range("A1:B1").Value = Array("Original Cell", "Dependents")
   lngRow = 2
   wksOut.Range("A:B").NumberFormat = "@"
   For Each varItem In objDict.Keys
      varDeps = Split(objDict.Item(varItem), "|")
      For y = LBound(varDeps) To UBound(varDeps)
         wksOut.Cells(lngRow, "A").Value = "'" & varItem
         wksOut.Cells(lngRow, "B").Value = "'" & varDeps(y)
         lngRow = lngRow + 1
      Next y
   Next varItem
   Set rngDeps = wksOut.Cells(2, 1).Resize(lngRow - 1)
   For Each rngCell In rngFormulas
      Select Case Application.CountIf(rngDeps, "'" & rngCell.Parent.Name & "'!" & rngCell.Address(0, 0))
         Case 0
            rngCell.Interior.ColorIndex = xlColorIndexNone
         Case 1
            rngCell.Interior.ColorIndex = 42 ' aqua
         Case Else
            rngCell.Interior.ColorIndex = 3 ' red
         End Select
   Next rngCell
   
   Application.ScreenUpdating = True
   
End Sub
Sub ListCellDependents(rngCheck As Range, dict As Object)
   Dim lngSheetCounter As Long, lngRefCounter As Long
   Dim strKey As String, strAddy As String
   strKey = "'" & rngCheck.Parent.Name & "'!" & rngCheck.Address(0, 0)
   lngSheetCounter = 1
   On Error Resume Next
   With rngCheck
      .ShowDependents False
      Do
         lngRefCounter = 1
         Do
            .NavigateArrow False, lngSheetCounter, lngRefCounter
            strAddy = "'" & Selection.Parent.Name & "'!" & Selection.Address(0, 0)
            If Err.Number = 0 Then
               If strAddy = strKey Or Selection.Parent.Name = rngCheck.Parent.Name Then
                  rngCheck.ShowDependents True
                  Exit Sub
               Else
                  If dict.Exists(strKey) Then
                     dict(strKey) = dict(strKey) & "|" & strAddy
                  Else
                     dict(strKey) = strAddy
                  End If
               End If
               lngRefCounter = lngRefCounter + 1
            Else
               Err.Clear
               Exit Do
            End If
         Loop
         lngSheetCounter = lngSheetCounter + 1
      Loop
   End With
End Sub
                                              
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by: hawkeye_zzzPosted on 2009-09-07 at 04:44:45ID: 25274344

Thanks Rorya, that works perfectly.
Can you comment briefly:
 - is there a trigger to switch it from listing same-sheet to different-sheet dependents or is that a whole new macro?
 - for curiosity: why are there two subs and what is the purpose of having two separate?

Charlie

 

by: roryaPosted on 2009-09-07 at 04:49:57ID: 25274362

One sub calls the other, passing it the range to check for dependents. You should try and keep subs to a single purpose as it makes them more reusable.

You would need to change the criteria on line 61. This part:

Selection.Parent.Name = rngCheck.Parent.Name

checks to see if the dependent range is on the same sheet as the cell being tested. To use that as a switch, it would need to be moved to the Else part of the If statement.

 

by: hawkeye_zzzPosted on 2009-09-07 at 08:26:03ID: 31625635

Many thanks, those two together will be really helpful, and save hours of tracking accounting links!

20120131-EE-VQP-002

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