Question

Excel 2003 find values over multiple worksheets and display in seperate worksheet

Asked by: bmsjeff

I have an Excel workbook that has 3 worksheets in it:
Parts1, Parts2, Parts3
The columns are:
Vendor, Part Number, Cost, Retail, Quantity, Location

I want a 4th. worksheet that I can enter a part number and it will search through the 3 worksheets and display the results in worksheet 4.  
It is  possible for their to be multiple results for the same Part Number, but not always. (For example, the same part number can be in multiple Bin Locations.)

I am a newbie at this, so detailed instructions would be appreciated.

I have tried using Vlookup, but it does not seem to do what I am looking for.

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Asked On
2009-09-21 at 05:06:09ID24748042
Topic

Microsoft Excel Spreadsheet Software

Participating Experts
1
Points
500
Comments
3

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Answers

 

by: xellzPosted on 2009-09-21 at 05:33:59ID: 25382217

Is it possible for you to provide a little more detail? Or better yet, provide a sample workbook? Just some fake data and an example of how you want the 4th worksheet to look like would be great.

From your question above, I understand what you want to do, but I don't understand what you want returned as an output. For example... If you put in that you want to look for Part Number 1234, do you want the 4th worksheet showing Worksheet 1 has sixty 1234? the location? the quantity? vendor? everything?

So its best if you can provide a sample workbook or a more detailed explanation. But VLOOKUP should be a good solution, it might just be a mistake in your formula.

Thanks

 

by: bmsjeffPosted on 2009-09-21 at 05:43:03ID: 25382278

Here is the sample.
Yes, I would like it to show all results from all worksheets.

 

by: xellzPosted on 2009-09-22 at 06:22:29ID: 25392453

The reason your vlookup didn't work is because if you search PARTS #, vlookup returns everything RIGHT of the first column... meaning VENDOR would be excluded. Also, vlookup cannot find double entries, meaning if two 1234 exists, it will stop working... and i'm assuming you might have two of the same parts from different vendors?

Try this... I have to remake your PARTS2 sheet though... for some odd reason, every cell in column A is not blank. It's a simple code.. Just looks long.

Put it through the VBE for the WORKBOOK and then run it.



Sub PARTSSEARCH()
 
Dim paste2 As Long
Dim paste3 As Long
Dim paste4 As Long
Dim rowrng1 As Long
Dim rowrng2 As Long
Dim rowrng3 As Long
Dim partsNO As Long
 
rowrng1 = Sheets("PARTS1").UsedRange.Rows.Count
rowrng2 = Sheets("PARTS2").UsedRange.Rows.Count
rowrng3 = Sheets("PARTS3").UsedRange.Rows.Count
partsNO = Cells(2, 1).Value
 
'PARTS1
Worksheets("Parts1").Activate
 
If Not ActiveSheet.AutoFilterMode Then
      ActiveSheet.Range("A1").AutoFilter
End If
        
ActiveSheet.Range("A1").AutoFilter Field:=3, Criteria1:="=" & partsNO
 
On Error Resume Next
    Rows("2:" & rowrng1).SpecialCells(xlCellTypeVisible).Copy
    Sheets("Search").Select
    Rows("6:6").Select
    ActiveSheet.Paste
    paste2 = Sheets("Search").UsedRange.Rows.Count
    Sheets("PARTS1").Select
    ActiveSheet.ShowAllData
 
On Error GoTo 0
 
'PARTS2
Worksheets("Parts2").Activate
 
If Not ActiveSheet.AutoFilterMode Then
      ActiveSheet.Range("A1").AutoFilter
End If
        
ActiveSheet.Range("A1").AutoFilter Field:=3, Criteria1:="=" & partsNO
 
On Error Resume Next
    Rows("2:" & rowrng2).SpecialCells(xlCellTypeVisible).Copy
    Sheets("Search").Select
    Rows(paste2 + 1 & ":" & paste2 + 1).Select
    ActiveSheet.Paste
    paste3 = Sheets("Search").UsedRange.Rows.Count
    Sheets("PARTS2").Select
    ActiveSheet.ShowAllData
 
On Error GoTo 0
 
'PARTS3
Worksheets("Parts3").Activate
 
If Not ActiveSheet.AutoFilterMode Then
      ActiveSheet.Range("A1").AutoFilter
End If
        
ActiveSheet.Range("A1").AutoFilter Field:=3, Criteria1:="=" & partsNO
 
On Error Resume Next
    Rows("2:" & rowrng3).SpecialCells(xlCellTypeVisible).Copy
    Sheets("Search").Select
    Rows(paste3 + 1 & ":" & paste3 + 1).Select
    ActiveSheet.Paste
    paste4 = Sheets("Search").UsedRange.Rows.Count
    
    Range("A6:A" & paste4).Select
    Selection.Delete Shift:=xlToLeft
    
    Range("K6:X" & paste4).Select
    Selection.Delete Shift:=xlToLeft
        
    Sheets("PARTS3").Select
    ActiveSheet.ShowAllData
 
On Error GoTo 0
 
End Sub

                                              
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