Question

Create a VBA in excel for user feedback between 2 workbooks

Asked by: KenR-USMC

So in excel i have workbook TEST1 in it I  have A1-L1 labeled as each month. the accounting info for example is in A2-A33 and the sum is in A34 and another bunch of accounting info is A36-A50 with the sum for those in A51. It continues like this for each month up until this month. At the end of each month the accounting software comes up with a new excel workbook (TEST2) and is saved to any random location i chose at the time. BTW the workbook it creates is a near replica with the new months info and some small change of of previous months. after i get the necessary data from it i delete the file that the accounting software made.

So i have all the data from Jan to Aug filled in on TEST1 but every month when I get TEST2 I have to manually highlight and copy all the data and paste it from TEST2 to TEST1 but not pasting over the subtotals . there are also random comment cells that do not need to be pasted over.

What I am looking for is a VB script that will help me with pop ups that that let me select the "From workbook" the "to workbook" the "cells to copy over" and "the cells to skip over" something where I can actually put some user feedback because the from file may be named differently.

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Asked On
2009-09-25 at 07:54:12ID24761901
Topics

Microsoft Excel Spreadsheet Software

,

Visual Basic v1.0.5.x

,

Access Coding/Macros

Participating Experts
1
Points
500
Comments
9

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Answers

 

by: robberbaronPosted on 2009-09-25 at 21:49:07ID: 25428811

1/ is the From workbook always open or do you want the script to ask for the location ?
2/ I would have expected the "TO" workbook to be the current one, from where the macro is running. so no need to ask for it.
3/ I assume the amount and formating of data month to month is not consistent ?
4/ how are the source data and source ignore ranges setup ?  Are they entire rows ?

Please post a sample Source and destination workbooks as it makes it so much easier to understand your proposals.

Sub CopyData1()
      
    Dim sFNSource As String, response As Boolean
    Dim wbCurrent As Workbook, wbSource As Workbook
    
    
    '-----A----- get the source workbook & open it'
    'save the current book'
    Set wbCurrent = ActiveWorkbook
    'get the file to open. Open it'
    sFNSource = Application.GetOpenFilename("Excel files,*.xls", , "Open New month data")
    
    Set wbSource = Workbooks.Open(sFNSource, , True)
    
    
    '------B----- get the source rows '
    
    '------C----- get the source ignore area '
    
    '------D----- copy the selected source data to destination'
        wbCurrent.Activate
    
End Sub
                                              
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by: KenR-USMCPosted on 2009-09-26 at 04:01:15ID: 25429474

1) ask for The location
2) you are correct
3) yes the data is not always the same so it may be inconsistent
4) single cells to leave out

 

by: KenR-USMCPosted on 2009-09-26 at 23:23:12ID: 25432931

Your code for Part A was spot on exactly how I need it but for part B C and D I need it to ask me to select the cells I would like to copy and then in another step what cells to not copy or something of that nature. is it possible?

 

by: robberbaronPosted on 2009-09-26 at 23:46:53ID: 25432960

part D not working as expected yet. still thinking.....

Sub CopyData1()
      
    Dim sFNSource As String, response As Boolean
    Dim wbCurrent As Workbook, wbSource As Workbook
    Dim rngSource As Range, rngIgnore As Range
    Dim rngEnd As Range, rowEnd As Long
    
    '-----A----- get the source workbook & open it'
    'save the current book'
    Set wbCurrent = ActiveWorkbook
    'get the file to open. Open it'
    sFNSource = Application.GetOpenFilename("Excel files,*.xls", , "Open New month data")
    
    Set wbSource = Workbooks.Open(sFNSource, , True)
    wbSource.Activate 'make it active so easy to select from'
    
    '------B----- get the source rows '
    Set rngSource = Application.InputBox( _
        Prompt:="Select the Range of cells to copy, including ignored area" & vbCrLf & "(use the mouse to highlight)", _
        Title:="Source Range Selection", _
        Type:=8)
 
    '------C----- get the source ignore area '
    Set rngIgnore = Application.InputBox( _
        Prompt:="Select the Range of cells to ignore", _
        Title:="Ignored rows Selection", _
        Type:=8)
    
    '------D----- copy the selected source data to destination'
    wbCurrent.Activate
    rowEnd = ActiveSheet.UsedRange.Rows.Count
    Set rngEnd = ActiveSheet.UsedRange.Offset(rowEnd, 0)  'the beginning of the paste area.'
    
    rngSource.Copy (rngEnd)  '---doesnt work as expected yet'
    
    
End Sub
                                              
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by: robberbaronPosted on 2009-09-26 at 23:57:11ID: 25432982

a workaround for the copy and paste being different workbooks.

I have no idea how you want the ignored range to be handled. the current operation pastes all of the source range.

    '------D----- copy the selected source data to destination'
    wbCurrent.Activate
    rowEnd = ActiveSheet.UsedRange.Rows.Count
    x = ActiveSheet.UsedRange.Columns.Count - 1
    Set rngEnd = ActiveSheet.UsedRange.Offset(rowEnd, 0) 'the beginning of the paste area.'
    
    rngSource.Copy '(rngEnd)  '---doesnt work as expected. so copy to clipboard then paste'
    rngEnd.PasteSpecial xlPasteAllExceptBorders, xlPasteSpecialOperationNone
    
    '----E------ ignored cells'
    'needs more info or work by author'
    
    '----F----- cleanup '
    wbSource.Close False  'close the source workbook'

                                              
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by: KenR-USMCPosted on 2009-09-27 at 06:07:36ID: 25433909

The ignored part I need handled by when I select A1 through G34 but not cells (ex.F19, C23, D7) I need every cell I seleted except those 3 to copy over. Is thAt possible

 

by: robberbaronPosted on 2009-10-09 at 00:53:41ID: 25533007

sorry, been busy

1/ may be possible but not so easy and will be slow.
2/ What is to happen with say cell E19 & G19  ? (assuming F19 is an ignore) Are  they to get copied over with data?
3/ What if the 'ignore' cells were blanked and then the full range was copied over. Would that get the output you want ?

 

by: KenR-USMCPosted on 2009-10-12 at 22:22:43ID: 25557116

1) slow is fine
2) yes they need to be copied
3) cannot edit the original document

 

by: robberbaronPosted on 2009-10-14 at 04:59:53ID: 25569459

version2 attached.
process..
0/ assumes the current workbook+sheet+cell is the destination  location for copy.
1/opens the source workbook readonly,
2/ asks for selection of overall range
3/ ask for selection of ignore range.  can be multiple cells selected
4/ blanks the ignore cells
5/ copies the overall range to the starting cell location in destination workbook
6/ closes the source workbook with saving any changes.

this is actually quite quick 

Sub CopyData2()
      
    Dim sFNSource As String, response As Boolean
    Dim wbCurrent As Workbook, wbSource As Workbook
    Dim rngSource As Range, rngIgnore As Range
    Dim rngEnd As Range, rowEnd As Long
    
    '-----A----- get the source workbook & open it'
    'save the current book'
    Set wbCurrent = ActiveWorkbook
    'get the file to open. Open it'
    sFNSource = Application.GetOpenFilename("Excel files,*.xls", , "Open New month data")
    
    'open selected file readonly'
    Set wbSource = Workbooks.Open(Filename:=sFNSource, ReadOnly:=True)
    wbSource.Activate 'make it active so easy to select from'
    
    '------B----- get the source rows '
    Set rngSource = Application.InputBox( _
        Prompt:="Select the Range of cells to copy, including ignored area" & vbCrLf & "(use the mouse to highlight)", _
        Title:="Source Range Selection", _
        Type:=8)
 
    '------C----- get the source ignore area '
    Set rngIgnore = Application.InputBox( _
        Prompt:="Select the Range of cells to ignore", _
        Title:="Ignored rows Selection", _
        Type:=8)
    
    '-----C2----- blank out the selected cells of readonly workbook'
    rngIgnore.Clear
    rngIgnore.ClearComments
    
    '------D----- copy the selected source data to destination'
    wbCurrent.Activate
    rowEnd = ActiveSheet.UsedRange.Rows.Count
    x = ActiveSheet.UsedRange.Columns.Count - 1
    Set rngEnd = ActiveSheet.UsedRange.Offset(rowEnd, 0) 'the beginning of the paste area.'
    
    rngSource.Copy '  '---doesnt work as expected. so copy to clipboard then paste'
    rngEnd.PasteSpecial xlPasteAllExceptBorders, xlPasteSpecialOperationNone
    
    
    '----F----- cleanup '
    wbSource.Close False  'close the source workbook. without saving changes'
    wbCurrent.Activate  'activate the starting workbook'
End Sub

                                              
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