Question

Prevent #NAME? when moving UDF named LastNumber (x) from workbook xlstartBob.xla to xlstartProd.xla

Asked by: rberke

Today's problem is not for the faint of heart, but I hope someone can come up with some ideas.

At my office, xlstartProd.xla has a few UDFs that are used as worksheet functions by all the folks in our domain.  

For instance =LastNumber("Customer order 1234")  returns 1234.

The user login script copies xlstartProd to %appdata%..\xlstart folder, so updates come automatically.

My personal functions are stored in xlStartBob.xla which only resides on my CPU.

For instance  =FirstNumber("1234 is the customer") returns 1234 from the beginning of the string.

It turns out that Excel "simplifies" things by hiding the workbook names.

worksheet formulas show              But their effective links act like this
------------------------------               -------------------------------------------
=firstnumber(a1)                         ='xlstartBob.xla'!FirstNumber(a1)
=lastnumber(a1)                          ='xlstartProd.xla'!LastNumber(a1)

The actual link be viewed with ExcelMenu>Edit>Links

This leads to a problem which I just recently noticed.   I want to "promote" FirstNumber to production status so others can use it.  I moved FirstNumber from xlstartBob to xlstartProd.

Unfortunately, all my old workbooks now return #NAME? because 'xlstartBob.xla'!FirstNumber(a1) no longer exists.

I believe the original cause of the # NAME? problem came from I mistake I made three years ago. Even though the file extensions are .xla, I never completely turned the files into addins.   Specifically, they do not show under tools>addins and they are not stored in %appdata%\microsoft\addins.  I'm not sure if that would solve the problem, but even if it would, I think it is too late to fix this mistake because there are many production excel files that contain ='xlstartProd.xla'!LastNumber(a1)


So, does anybody have any idea how to get out of this mess?

I have one idea that might work:
 
#1  rename xlstartBob to xlStartBobOld and change all of its functions to Private
#2  create a new xlstartBob that has this code like this
' ===== for functions that have been promoted to production =================
Function FirstNumber(x)
    FirstNumber = Application.Run("'xlstartProd.xla'!FirstNumber", x)
End Function
' ===== for ALL functions that have been not promoted to production =================
Function FirstNumber(x)
    FirstNumber = Application.Run("'xlstartBob1.xla'!FirstNumberOrZero", x)
End Function

#3 change the user login script. Where it currently copies xlstartProd to %appdata% , it would also copy xlstartBob to %appdata%

But, I hope someone can suggest something better.


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Asked On
2009-10-08 at 10:33:58ID24796832
Topic

Microsoft Excel Spreadsheet Software

Participating Experts
1
Points
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Comments
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Answers

 

by: roryaPosted on 2009-10-09 at 01:47:33ID: 25533199

You may want to have a look at this article by Jan Karel Pieterse on this subject: http://www.jkp-ads.com/Articles/FixLinks2UDF.asp

Regards,

Rory

 

by: rberkePosted on 2009-10-09 at 09:59:27ID: 25536708

That is a great link to JKP-ADS website, but is pretty complicated.



Right now, the jkp code makes two assumptions,
#1 the entire addin has changed location.  
#2 the addin code would be modified by me to reference my particular functions using a string  (the jkp code starts with one function named "UDFDemo(".

#2 is easily accomodated by coding For Each udfname in array("myfunc1", "myfunc2" etc)

Assumption #1 is harder to accomodate because the addin has not simply changed location. It is only a single funtion that has moved from xlstartBob to xlstartProd. Even worse, sometimes xlstartBob has an "improved" version of a function in that is also in xlStartProd. In those cases, I could code Environ("Username") = "Bob" to decide which version to use. Or, a slightly cleaner approach would be to create a registry entry like "UseProdOrTestAddin" to make the decision. And, of course on my computer, xlstartProd and xlstartBob will both open simultaneously, so other interference might crop up.

So, if I decide to use the JKP code, I will certainly have a bunch of work to do.  Right now I am leaning torward my orginal idea of creating a clone of xlstartBob with "stubs" for each of the functions like  FirstNumber = Application.Run("'xlstartProd.xla'!FirstNumber", x)

Also, there is one other quirk in our configuration that works to my advantage.  The C:drive xlstartProd workbook only has about 20 lines of code. That code does a read only open of another workbook \\server02\xlstartProdRoutines.xla which contains the hundreds of lines of actual code.  This gives me a slight advantage because eveybody's workbook links to the same location.

I'm going to leave this question open over the weekend, just in case anybody wants to post comments.

Thanks for your help

20120131-EE-VQP-002

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