Question

Moving down through a column of cells and reading each value

Asked by: shambalad

Hello -
I am trying to run a routine that reads a group of cells on a worksheet. The procedure is being run from within an Access database, but I am working with Excel objects. What I want to do is read the value of a cell, then move focus to the cell directly below that one, and get the value of that. I want to repeat the sequence until the cell being read has a value of "OVERALL PerFORMANCE".
I am trying to move to the next cell using a range.offset(1,0) command. It's not working though. I just keep reading the  value of the 1st cell. I've simplified to code to illustrate what is happening.
I need to extract this information from a couple hundred workbooks, so it is important to me that I get this automation working.
What must I do to read the cells working down from the first?
Thanks,
Todd

Public Function GetJobRoles()
      Dim xlsApp As Excel.Application
      Dim xlsBook As Excel.Workbook
      Dim xlsSheet As Excel.Worksheet
      Dim strWorkbook As String
      Dim strWorksheet As String
      Dim rngData As Excel.Range
      Dim strFirstCell As String
      Dim strPath As String
      Dim strCompetency As String
      Dim blnLast As Boolean
 
      Const strProcedure As String = "GetJobRoles"
10    On Error GoTo ErrorHandler
 
20    Set xlsApp = New Excel.Application
30    xlsApp.Visible = True
40    strWorksheet = "Role Competency Achievement"
50    strPath = "C:\Users\Todd\Desktop\ExcelForms\Accounting\Accounting_Assistant_Performance_Review_Form.xls"
60    Set xlsBook = xlsApp.Workbooks.Open(strPath)
         
70    With xlsBook
 
80       Set xlsSheet = .Sheets(strWorksheet)
90       xlsSheet.Activate
100      Set xlsSheet = ActiveSheet
110      strFirstCell = "$B$8"
120      Set rngData = ActiveSheet.Range(strFirstCell)
130      rngData.Select
         
140      blnLast = False
150      Do Until blnLast
160         strCompetency = rngData.Value
170         If strCompetency = "OVERALL PERFORMANCE:" Then
180            blnLast = True
190         Else
200            Debug.Print strCompetency
210            rngData.Offset(1, 0).Select
220         End If            'If strCompetency = "OVERALL PERFORMANCE:"
230      Loop                 'Do Until blnLast
240      xlsBook.Close savechanges:=False
250   End With                'With xlsBook
 
 
ExitFunction:
260   On Error Resume Next
270   xlsBook.Close savechanges:=False
280   Set xlsBook = Nothing
290   xlsApp.Quit
300   Set xlsApp = Nothing
310   On Error GoTo 0
320   Exit Function
 
ErrorHandler:
330   Debug.Print Err.Description, Err.Number, Erl
340   MsgBox Err.Description & ", " & Err.Number & "," & Erl
350   Resume ExitFunction
End Function

                                  
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Asked On
2009-10-15 at 17:56:41ID24816859
Tags

2007 Access

Topic

Microsoft Excel Spreadsheet Software

Participating Experts
1
Points
500
Comments
5

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Answers

 

by: ahammarPosted on 2009-10-15 at 18:01:39ID: 25586251

Add a line between 210 and 220 that says this:
Set rngData = Activecell

So you end up with the following..

See if that fixes your problem...

:-)
Albert

Public Function GetJobRoles()
      Dim xlsApp As Excel.Application
      Dim xlsBook As Excel.Workbook
      Dim xlsSheet As Excel.Worksheet
      Dim strWorkbook As String
      Dim strWorksheet As String
      Dim rngData As Excel.Range
      Dim strFirstCell As String
      Dim strPath As String
      Dim strCompetency As String
      Dim blnLast As Boolean
 
      Const strProcedure As String = "GetJobRoles"
10    On Error GoTo ErrorHandler
 
20    Set xlsApp = New Excel.Application
30    xlsApp.Visible = True
40    strWorksheet = "Role Competency Achievement"
50    strPath = "C:\Users\Todd\Desktop\ExcelForms\Accounting\Accounting_Assistant_Performance_Review_Form.xls"
60    Set xlsBook = xlsApp.Workbooks.Open(strPath)
         
70    With xlsBook
 
80       Set xlsSheet = .Sheets(strWorksheet)
90       xlsSheet.Activate
100      Set xlsSheet = ActiveSheet
110      strFirstCell = "$B$8"
120      Set rngData = ActiveSheet.Range(strFirstCell)
130      rngData.Select
         
140      blnLast = False
150      Do Until blnLast
160         strCompetency = rngData.Value
170         If strCompetency = "OVERALL PERFORMANCE:" Then
180            blnLast = True
190         Else
200            Debug.Print strCompetency
210            rngData.Offset(1, 0).Select
215            Set rngData = Activecell
220         End If            'If strCompetency = "OVERALL PERFORMANCE:"
230      Loop                 'Do Until blnLast
240      xlsBook.Close savechanges:=False
250   End With                'With xlsBook
 
 
ExitFunction:
260   On Error Resume Next
270   xlsBook.Close savechanges:=False
280   Set xlsBook = Nothing
290   xlsApp.Quit
300   Set xlsApp = Nothing
310   On Error GoTo 0
320   Exit Function
 
ErrorHandler:
330   Debug.Print Err.Description, Err.Number, Erl
340   MsgBox Err.Description & ", " & Err.Number & "," & Erl
350   Resume ExitFunction
End Function
                                              
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by: shambaladPosted on 2009-10-15 at 18:12:06ID: 25586291

That got it!

 

by: shambaladPosted on 2009-10-15 at 18:12:49ID: 31641938

Thank you very much!
Todd

 

by: ahammarPosted on 2009-10-16 at 15:52:36ID: 25593926

You're welcome...thanks for the points and the grade!  I'm glad it worked.
Question:  Do you need Excel to open and become visible?  If not then this code could be made a lot more effecient pretty easily...let me know and I'll do that for you tomorrow if you don't need Excel to be visible...I expect to be bored...lol

:-)
Albert

 

by: ahammarPosted on 2009-10-16 at 16:54:54ID: 25594168

I went ahead and wrote my own version that got rid of all the selecting of sheets and cells, but not knowing what you really are trying to accomplish, I don't know how to customize it.  Don't get me wrong...Your code is very well written.  I can tell you defineately know what you are doing.  It is a good job!
It's just that searching cells without selecting each one is much better that selecting each one, but the more I think about it, the more I think maybe you want Excel to be visible, but there is still no reason to select each cell to search it...just keep setting rngdata to the next cell and read it's value, but don't select it each time and your code will run much faster.
If you just need to change or retrieve  a value or something from your excel sheet, then there is probably no reason to make Excel visible either.  You could change it with code or view it with a message box or whatever...But if you need the code to stop so you can actually see the sheet, then that's another story, you will need it to be visible, but you will still only need to select the 1 cell you want, not each one as you go.
Anyway, I'm not dissing your code.  It's very well written!

:-)
Albert

20120131-EE-VQP-002

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