Question

VBA - How to close Excel instance and leave Workbook open

Asked by: TeDeSm

I have the following code that creates a Workbook. After adding sheets and data the VBA exits.

How can I cleanly exit my sub without invoking error 462. I also get this error should the user choose to close the Workbook and the VBA is run again, in this instance Excel is left running in Tasks.

Set appExcel = CreateObject("Excel.Application")
        appExcel.SheetsInNewWorkbook = 2
        Set wkb = appExcel.Workbooks.Add()
        appExcel.ActiveWorkbook.SaveAs (strFilePath)
' ......other code
    appExcel.Application.Visible = True
ExitSub:
    Exit Sub

                                  
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Asked On
2009-10-26 at 16:56:33ID24845688
Tags

Microsoft Office 2007

,

Excel

Topic

Microsoft Excel Spreadsheet Software

Participating Experts
2
Points
500
Comments
12

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Answers

 

by: brettdjPosted on 2009-10-26 at 17:02:09ID: 25668217

You could re-open the file in the host instance that contains the code above

  • ie, Save the automated workbook 
  • Quit the instance 
  • Open the created workbook 

Cheers

Dave

 

by: cmrobertsonPosted on 2009-10-26 at 17:06:59ID: 25668241

appExcel.Quit to quit the app then
set appExcel = nothing

 

by: TeDeSmPosted on 2009-10-27 at 04:43:34ID: 25671208

Hi cm,
appExcel.Quit
set appExcel = nothing
The above prompts the user to save or close, not entirely a bad idea. However when the Workbook is closed is leaves an instance of Excel open in tasks. This will cause error 462 on re-run of the VBA.

 

by: TeDeSmPosted on 2009-10-27 at 04:47:38ID: 25671241

Hi Brett,
Having saved the Workbook (probbaly best to keep hidden), what is the best way to ensure it is closed, and also open it without having a VBA object holding it open? Note that I am deleting any previous file found and re-creating from new.

 

by: cmrobertsonPosted on 2009-10-27 at 04:52:08ID: 25671279

appexcel.displayalerts = false will prevent the question to the user
appexcel.application.quit will end the process then set it to nothing

 

by: TeDeSmPosted on 2009-10-27 at 11:39:24ID: 25675871

Hi cm,
Thanks for the info. I am still getting Excel.exe left in the running processes although the Workbook is now being closed.

 

by: cmrobertsonPosted on 2009-10-27 at 11:52:22ID: 25676013

are you running this code inside of excel?

 

by: cmrobertsonPosted on 2009-10-27 at 11:59:55ID: 25676078

sorry you need to set all associated objects = to nothing
so:
set wkb = nothing
set appexcel = nothing

 

by: TeDeSmPosted on 2009-10-27 at 16:39:55ID: 25678843

Still left with Excel as a running process when the created workbook is closed. If it is left as such I can use the code at Workbook_Update to manage the creation of the Workbook. GetObject may error 429 but execution is directed back to Excel_Stopped to use CreateObject.

In Cleanup I am using brettdj idea of saving the workbook, closing it, then opening it using ShellExecute and apiFindWindow. Works OK but Excel process left running from VBA code no errors received.

1) As the code is running in a Public Sub, the running Excel process is closed when Access is closed.
2) If the Excel instance is stopped through task manager the code still creates an Excel instance but then an error 462 or 1004 occurs when trying to add worksheets. Exit is via Error_Cleanup

'....snip......
    Set appExcel = GetObject(, "Excel.Application")
Excel_Running:
    Set bks = appExcel.Workbooks
    If (Dir$(strFilePath) = "") Then
        appExcel.SheetsInNewWorkbook = 2
        Set wkb = appExcel.Workbooks.Add()
        appExcel.ActiveWorkbook.SaveAs (strFilePath)
    Else
        bks.Open ("K:\Reports\FeeDrawdownReport.xlsx")
    End If
    GoTo Workbook_Update
Excel_Stopped:
    Set appExcel = CreateObject("Excel.Application")
    appExcel.SheetsInNewWorkbook = 2
    Set wkb = appExcel.Workbooks.Add()
    appExcel.ActiveWorkbook.SaveAs (strFilePath)
 
Workbook_Update:
    appExcel.Application.Visible = False
    Set sht1 = appExcel.ActiveWorkbook.Sheets(1)
    Set sht2 = appExcel.ActiveWorkbook.Sheets(2)
    sht1.Name = "Fee Drawdown Report"
    sht2.Name = "Client Fees"
'....snip......
 
' ERROR ON LINE MARKED BELOW
' Fill arrays with Consultant Names from recordset
' then create and name a worksheet for each
' Consultant Company
   intConsCounted = rstHDRCons.RecordCount
   For i = 1 To intConsCounted
     lngCon(i) = rstHDRCons!IDSiteConsultantCompany
     strCon(i) = rstHDRCons!CompanyShortName
     appExcel.Application.Sheets.Add After:=Sheets(i + 1) 'ERROR HERE
     appExcel.Application.Sheets(i + 2).Name = strCon(i)
     rstHDRCons.MoveNext
   Next i
 
 
Cleanup:
    appExcel.Application.Visible = False
    appExcel.DisplayAlerts = False
    appExcel.ActiveWorkbook.SaveAs (strFilePath)
    Set rng = Nothing
    Set rngStart11 = Nothing
    Set rngStart12 = Nothing
    Set rngStart21 = Nothing
    Set rngStart22 = Nothing
    Set rngStart31 = Nothing
    Set rngStart32 = Nothing
    Set newSheet = Nothing
    Set sht1 = Nothing
    Set sht2 = Nothing
    If wkb Is Nothing Then
    Else
        wkb.Close
        Set wkb = Nothing
    End If
    If bks Is Nothing Then
    Else
        bks.Close
        Set bks = Nothing
    End If
    appExcel.Application.Quit
    Set appExcel = Nothing
    
   Dim hwnd
   Dim StartDoc
   hwnd = apiFindWindow("OPUSAPP", "0")
 
   StartDoc = ShellExecute(hwnd, "open", strFilePath, "", _
      "K:\", SW_SHOWNORMAL)
Exit Sub
 
Error_Cleanup:
    Set rng = Nothing
    Set rngStart11 = Nothing
    Set rngStart12 = Nothing
    Set rngStart21 = Nothing
    Set rngStart22 = Nothing
    Set rngStart31 = Nothing
    Set rngStart32 = Nothing
    Set newSheet = Nothing
    Set sht1 = Nothing
    Set sht2 = Nothing
    If wkb Is Nothing Then
    Else
        wkb.Close
        Set wkb = Nothing
    End If
    If bks Is Nothing Then
    Else
        bks.Close
        Set bks = Nothing
    End If
    appExcel.DisplayAlerts = False
    appExcel.Application.Quit
    Set appExcel = Nothing
    Exit Sub
'..........

                                              
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by: cmrobertsonPosted on 2009-10-27 at 17:39:59ID: 25679094

in order for the excel process to end all associated objects must be set to nothing - so in addition to the workbook you will need to set the sheets = nothing then the workbook then the app

 

by: TeDeSmPosted on 2009-10-28 at 01:53:13ID: 25681046

Hi cm,
Thanks for the help.
Curiously I had to add a couple of string variables to my Cleanup exit point. Normally they would lose scope when the Public Sub completed, however the calling Access form held the Public Sub routine in scope until the calling form was closed. I have not come across this behaviour before.
    strWorkbook = vbEmpty
    strFilePath = vbEmpty
My Cleanup exit point works as required now and the Excel process is completed, but success was achieved only after correcting the way some ranges were specified.

I had to explicitly state the Sheet in the line 'Set rngStart22 = sht2.Range .....' and all similar lines of code.
The previous method of 'Set rngStart22 = Range(rng,.....' gave the error 462 "The remote server etc" as reported by intellisense.

sht2.activate
Set rngStart21 = sht2.Range("A13")
Set rng = appExcel.Application.ActiveCell.Offset(0, 3)
Set rngStart22 = sht2.Range(rng, rng.Offset(intSummaryLineCount - 1, 1))
                                              
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by: TeDeSmPosted on 2009-10-28 at 01:59:06ID: 31646847

cmrobertson solution was the final answer to the problem.

brettdj solution taught another method to opening an Excel workbook and was found to be useful.

20120131-EE-VQP-002

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