Question

Excel: how to reference values in another worksheet

Asked by: agehya

I created a worksheet that tallied responses by students, but when I "copy" the total column from one worksheet to another (within the same file), the values are changed (because the formula then points to the columns in the worksheet in which the formula appears rather than in the worksheet where the tallied responses are). So, is there a way for me to reference a value that has been calculated in another worksheet? I would like to be able to add the tallied responses into the total score (computed in the main file) without having to copy the whole tally setup into the main gradebook worksheet. Can anyone help?

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Asked On
2002-12-06 at 00:03:54ID20417273
Topic

Microsoft Office Suite

Participating Experts
3
Points
200
Comments
9

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Answers

 

by: bruintjePosted on 2002-12-06 at 00:26:25ID: 7541059

Hello Agehya,

maybe you could try
-copy
-instead of paste
-choose edit | paste special | check the values box

HAGD:O)Bruintje

 

by: bruintjePosted on 2002-12-06 at 00:29:11ID: 7541067

other then that it's only macro's left

from a post of Tom Ogilvy

----------------------------------------
Select the cell or cells in the first firstdatasheet and then run the macro.

Sub CopyValueofSelection()
  for each cell in Selection
    worksheets("seconddatasheet").Range(cell.Address).Value = _
        Cell.Value
  Next
End sub

another approach

Sub CopyAreas()
  for each ar in Selection.Areas
     ar.copy
     Worksheets("Seconddatasheet").Range(Ar.Address).PasteSpecial(xlValues)
     Worksheets("Seconddatasheet").Range(Ar.Address).PasteSpecial(xlformats)
  Next
End sub

If you want to write a function that you can put in a cell in the
seconddatasheet, you really don't need to.  You can just reference the
firstdatasheet

=firstdatasheet!A1

But if there is some reason you do want a function:

Public Function DupData()
  Dim sStr As String
  Dim vVar As Variant
  Application.Volatile
  sStr = Application.Caller.Address
  vVar = Worksheets("FirstDataSheet").Range(sStr).Value
  If UCase(Application.Caller.Parent.Name) _
  <> UCase("SecondDataSheet") Then
     DupData = "Wrong Sheet"
  Else
     DupData = vVar
  End If
End Function

Post back with an expanded description of your needs if this doesn't answer the question.
----------------------------------------

HAGD:O)Bruintje

 

by: FishermanPosted on 2002-12-06 at 00:30:48ID: 7541073

=NameofSheet!Cell Reference

On the face of it all you need do is enter an equal sign in the cell of the sheet where you want the value, press on the sheet where the value is, put your mouse pointer on the cell you want to reference and press enter.

 

by: brettdjPosted on 2002-12-06 at 00:32:45ID: 7541085


Given you are familiar with the copy and paste method I'd suggest that you copy the data you want from the first sheet, move to the cell in your main sheet where you want to insert the data and then use the commands

Edit
Paste Special
Paste Link (button in bottom corner)

Your main worksheet column is now linked to the formula results in your first worksheet










 

by: brettdjPosted on 2002-12-06 at 08:39:44ID: 7543022


If you paste the data as values the main worksheet will not be updated should you subsequently change any of your student tallies on the other sheets

It is safer to paste link the data rather than use paste special as this will maintain the link

 

by: agehyaPosted on 2002-12-06 at 10:09:06ID: 7543610

Thanks for the simple answer to a difficult problem!

 

by: agehyaPosted on 2002-12-06 at 10:14:46ID: 7543642

Thanks for all your great answers.  Fisherman's answer was exactly what I was looking for, so I accepted that answer. But,  brettdj's answer also worked, so he should see the separate posting I made to him for points. Thanks again, all!

 

by: bruintjePosted on 2002-12-06 at 10:15:20ID: 7543646

thought you didn't want the formula's to show up?

 

by: bruintjePosted on 2002-12-06 at 11:01:41ID: 7543934

very generous of you Agehya and thank you, but it was not neccessary to post one for me ... your problem here is solved save them for a later time ...

20120131-EE-VQP-002

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