Then once I have my documents merged, how do I link it up to Outlook to be sent out to the appropriate email address?
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Question
How to mail merge different documents to different email address.
I would like to send out emails to different email address all of which has the first and last name field different. I foresee that I will need an excel sheet that has 3 columns: first name, last name, and email. Then mail merge that to a word document, and then take that word document and sent it to Outlook to be put into an email and send the email out according to the person's name.
But I'm not sure how to do that or if its possible. I could even be on the wrong track, if anyone has any idea, that would be appreciated. Thanks!
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Answers
sarniscool:
You don't have to link it to Outlook. Part of the merge process with Word sends the E-mail for you.
1. Create your spreadsheet.
2. Open Microsoft Word.
3. Select Tools menu.
4. Select Mail Merge...
5. Click the Create Button
6. Select Form Letters...
7. Select Active Window
8. Click the Get Data Button
9. Select Open Data Source
10. In the bottom drop down box select MS Excel Worksheets (*.xls)
11. Open the "E-mail.xls" file.
12. Click OK for Entire Spreadsheet
13. Click Edit Main Document
14. A new toolbar will be added at the top. Click Merge Field
15. Select First_Name
16. Now you can type your E-mail. The <<First_Name>> is a placeholder for all the names in your list.
17. When you are done click the Merge... button on the toolbar.
18. Select Electronic Mail from the drop-down box.
19. Click the Setup... button
20. Select Email from the drop-down box.
21. Type a subject for your E-mail.
22. Click Okay.
23. When you are ready to send the E-mail click the Merge button.
See if those instructions help you...
Kindest Regards,
Jaes
Hi,
You will also need to add a column in your document for the Filename of the file you want to send to each email address. Then you need to perform the mailmerge to a New Document, and then follow the procedure listed in the following URL: http://word.mvps.org/faqs/
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by: LoNeRaVeR9Posted on 2007-09-27 at 12:32:48ID: 19974095
sarniscool:
You can either do this through Word Mail Merge or through Excel VBA.
Here are a couple simple explanations of Word/Excel mail merge.
http://www.mrexcel.com/arc
http://wordprocessing.abou
Here's everything you need to know regarding using Excel VBA.
http://www.rondebruin.nl/s
Please let us know if you have any questions.
Kindest Regards,
Jaes