Question

Template workflow assistance

Asked by: weareit

I have a workflow process with which working with a Word Template, I need to accomplish the following:

Save the Active Document to a predefined location depended upon the users selection in the form.
Close the document.
Open a new instance based upon the template.

The users are opening the template in the standard way (click on a shortcut, recieve a Document1 [2,3,4,etc]).

Currently I have the first two requirements completed.  The Document instance of the template is saved to the location and closed.  But when it gets to the point of creating the new instance, nothing happens.  I understand why it is happening (When the ActiveDocument.Close method fires, it closes the document instance and it's attatched TemplateProject instance leaving just a Normal Template instance running).  I have tried to open a new document instance using a method placed in Normal (really not the preferred way I would like to take this), but this too has proven a little more difficult to accomplish.

Any assistance would be greatly appreciated.

-saige-

Sub NextDocument()
    Dim strTempData As String
    strPath = "P:\"
    strAppPath = TemplateProject.ThisDocument.Path & "\Surgery Form.dot"
    strDocTitle = ActiveDocument.FormFields("Text1").Result & " " _
    & Replace(ActiveDocument.FormFields("Text17").Result, "/", "-")
    Select Case ActiveDocument.FormFields("AttendDoctor").Result
        Case "Dr. Lawrence Mandel"
            strPath = strPath & "Surgery Scheduling\"
        Case "Dr. William Cruce"
            strPath = strPath & "Surgery Scheduling-Dr. Cruce\"
        Case Else
            MsgBox ("A doctor was not selected.  Please select a doctor and try again.")
            Exit Sub
    End Select
    strSaveString = strPath & strDocTitle & ".doc"
    With ActiveDocument
        .SaveAs FileName:=strSaveString
        .Close
    End With
    MsgBox ("File has been saved to: " & strSaveString & _
    "  Please continue.")
    Documents.Add Template:=strAppPath, NewTemplate:=False
End Sub

                                  
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Asked On
2008-11-13 at 09:53:58ID23902697
Tags

Microsoft

,

Word

,

2003

,

VBA

Topic

Microsoft Word

Participating Experts
2
Points
500
Comments
6

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Answers

 

by: GrahamSkanPosted on 2008-11-13 at 10:23:15ID: 22952651

Have you tried opening the new document before saving and closing the previous one?

 

by: weareitPosted on 2008-11-13 at 11:01:51ID: 22953087

I have not tried that, it really seems convaluted to accomplish this that way but Microsoft is not known for always taking the logical path when providing a development path.

How would you recommend accomplishing this?

By moving the Documents.Add Template:=strAppPath, NewTemplate:=False line above the With ActiveDocument line?

If so, how would I then reference the previous document to once again make it the ActiveDocument (since opening a new instance is going to automatically provide focus to the new instance)?

-saige-

 

by: JOrzechPosted on 2008-11-13 at 11:29:41ID: 22953425

Just jumping here.... maybe the following code?  Although Graham is MUCH better at this stuff than I am...

Sub NextDocument()
    Dim strTempData As String
    strPath = "P:\"
    strAppPath = TemplateProject.ThisDocument.Path & "\Surgery Form.dot"
    strDocTitle = ActiveDocument.FormFields("Text1").Result & " " _
    & Replace(ActiveDocument.FormFields("Text17").Result, "/", "-")
    Select Case ActiveDocument.FormFields("AttendDoctor").Result
        Case "Dr. Lawrence Mandel"
            strPath = strPath & "Surgery Scheduling\"
        Case "Dr. William Cruce"
            strPath = strPath & "Surgery Scheduling-Dr. Cruce\"
        Case Else
            MsgBox ("A doctor was not selected.  Please select a doctor and try again.")
            Exit Sub
    End Select
    strSaveString = strPath & strDocTitle & ".doc"
    With ActiveDocument
        .SaveAs FileName:=strSaveString
        .Close
    End With
    MsgBox ("File has been saved to: " & strSaveString & _
    "  Please continue.")
     'NEW CODE HERE
    tFormLetter = ActiveDocument.Name
    Documents.Add Template:=strAppPath, NewTemplate:=False
    tNewLetter = ActiveDocument.Name
    Documents(tFormLetter).Close savechanges:=wdSaveChanges
    Documents(tNewLetter).Activate
End Sub
                                              
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by: weareitPosted on 2008-11-13 at 12:19:17ID: 22954041

Thanks I'll try that but I think I'll have to make a change or two to the code you provided:

Sub NextDocument()
    Dim strTempData As String
    strPath = "P:\"
    strAppPath = TemplateProject.ThisDocument.Path & "\Surgery Form.dot"
    strDocTitle = ActiveDocument.FormFields("Text1").Result & " " _
    & Replace(ActiveDocument.FormFields("Text17").Result, "/", "-")
    Select Case ActiveDocument.FormFields("AttendDoctor").Result
        Case "Dr. Lawrence Mandel"
            strPath = strPath & "Surgery Scheduling\"
        Case "Dr. William Cruce"
            strPath = strPath & "Surgery Scheduling-Dr. Cruce\"
        Case Else
            MsgBox ("A doctor was not selected.  Please select a doctor and try again.")
            Exit Sub
    End Select
    strSaveString = strPath & strDocTitle & ".doc"
    With ActiveDocument
        .SaveAs FileName:=strSaveString
    'These below would be removed
    '    .Close
    'The above would be removed
    End With
    MsgBox ("File has been saved to: " & strSaveString & _
    "  Please continue.")
     'NEW CODE HERE
    tFormLetter = ActiveDocument.Name
    Documents.Add Template:=strAppPath, NewTemplate:=False
    tNewLetter = ActiveDocument.Name
    Documents(tFormLetter).Close savechanges:=wdSaveChanges
    Documents(tNewLetter).Activate
End Sub

                                              
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by: weareitPosted on 2008-11-13 at 12:29:10ID: 31516485

Thanks, the modifications you made worked perfectly.  I did have to make the change that I thought I would, but overall a quick and concise solution.

 

by: JOrzechPosted on 2008-11-14 at 06:34:14ID: 22959771

Wonderful!  Thanks so very much...glad to have been of assistance.

20120131-EE-VQP-002

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