Question

VBA - Creating a "Draft stamp" in document header

Asked by: et73

Need a Macro that will insert "| ABC - Draft dd/mm/yy |" at the first page of a header.  There are some special formatting the text.  Please see the code for the formatting details.

My code is missing a few things that I need help on:
1) must insert the "Draft Stamp" at the first line of first page of the header
2) Need a way to detect if the "Draft Stamp" exist in the document, if so, remove it and replace it with the update informatoin.  I think I need to use a bookmark to accomplish it, but I don't know how ot do it.
3) a sepearte macro that will detect the existing bookmark and remove the text.


Sub Addtext()
'
' Addtext Macro
'
'
    'go to header
    If ActiveWindow.View.SplitSpecial <> wdPaneNone Then
        ActiveWindow.Panes(2).Close
    End If
    If ActiveWindow.ActivePane.View.Type = wdNormalView Or ActiveWindow. _
        ActivePane.View.Type = wdOutlineView Then
        ActiveWindow.ActivePane.View.Type = wdPrintView
    End If
    ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
    Selection.ParagraphFormat.Alignment = wdAlignParagraphRight
    
    'Add Text
    Selection.Font.Name = "Bookman Old Style"
    Selection.Font.Size = 14
    Selection.TypeText Text:="| ABC Draft - "
    Selection.Font.Name = "Georgia"
    Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
        "DATE  ", PreserveFormatting:=True
    Selection.MoveLeft Unit:=wdCharacter, Count:=1, Extend:=wdExtend
    Selection.Fields.Unlink
    Selection.MoveRight Unit:=wdCharacter, Count:=1
    Selection.Font.Name = "Bookman Old Style"
    Selection.Font.Size = 14
    Selection.TypeText Text:=" |"
    
    'add bookmark
    ActiveDocument.Bookmarks.Add "ABC_Draft"
 
    'Close header
    ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
    Selection.EscapeKey
End Sub

                                  
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Asked On
2009-05-25 at 10:53:24ID24436227
Tags

MS Word 2003

Topic

Microsoft Word

Participating Experts
1
Points
500
Comments
7

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Answers

 

by: jkunreinPosted on 2009-05-26 at 06:54:29ID: 24473285

I've modified the code to use the header range.  It assumes that you have changed your Page Setup to have Different First Page checked.  That is the impression I got from your question.  Please let us know if this is an incorrect assumption.

Sub NewAddtext()
    
Dim rng As Range
 
Set rng = ActiveDocument.Sections(1).Headers(wdHeaderFooterFirstPage).Range
 
'Replace "14" with the length of the real text.
If Len(rng.Text) > 14 Then
    
    'Replace "14" with the length of the real text. Replace "| ABC Draft - " with the real text.
    If Left(rng.Text, 14) = "| ABC Draft - " And rng.ParagraphFormat.Alignment = wdAlignParagraphRight Then
        'Do nothing.
        Exit Sub
    End If
End If
 
'If we have gotten this far, then the text does not already exist in the header. Replace "| ABC Draft - " with
'the real text.
    
rng.Text = "| ABC Draft - " & Date & " |"
rng.Font.Name = "Bookman Old Style"
rng.Font.Size = 14
rng.ParagraphFormat.Alignment = wdAlignParagraphRight
    
End Sub

                                              
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by: et73Posted on 2009-06-01 at 14:59:06ID: 24522231

Jkunrein:

Thank you for the response.  I would like to replace the first paragraph with the new content.  How can I do that?

 

by: jkunreinPosted on 2009-06-02 at 05:17:50ID: 24525862

Do you mean to have the ABC Draft text in the header as well as the first paragraph?

Could you upload an example of what you'd like to see?  I'm not sure I fully understand.

 

by: et73Posted on 2009-06-03 at 19:36:48ID: 24543151

I mean the first paragraph of the header.  Please see the attachment document.

 

by: jkunreinPosted on 2009-06-04 at 05:24:43ID: 24546103

Your attachment did not make it through.

But, if I understand correctly, you just want to replace the first paragraph of the header while leaving everything else alone.  In that case, this code should do what you need.  It assumes that the draft stamp would be in the first paragraph.  If it's not, then this code needs to be tweaked.

Sub NewAddtext()
    
Dim rng As Range
 
Set rng = ActiveDocument.Sections(1).Headers(wdHeaderFooterFirstPage).Range.Paragraphs(1).Range
 
'Replace "14" with the length of the real text.
If Len(rng.Text) > 14 Then
    
    'Replace "14" with the length of the real text. Replace "| ABC Draft - " with the real text.
    If Left(rng.Text, 14) = "| ABC Draft - " And rng.ParagraphFormat.Alignment = wdAlignParagraphRight Then
        'Do nothing.
        Exit Sub
    End If
End If
 
'If we have gotten this far, then the text does not already exist in the header. Replace "| ABC Draft - " with
'the real text.
    
rng.Text = "| ABC Draft - " & Date & " |" & vbCr
Set rng = ActiveDocument.Sections(1).Headers(wdHeaderFooterFirstPage).Range.Paragraphs(1).Range
 
rng.Font.Name = "Bookman Old Style"
rng.Font.Size = 14
rng.ParagraphFormat.Alignment = wdAlignParagraphRight
    
End Sub
                                              
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by: et73Posted on 2009-06-04 at 17:09:35ID: 24552551

Great!!  Thank you.  

One little problem.  the formatting of this string ("| ABC Draft - " & Date & " |") has two different formats.  the Date must be in Times New Roman, 11 font.  But the rest of the text must be in Bookman Old Style.

How do I archive it?

Thanks again.

 

by: jkunreinPosted on 2009-06-05 at 05:20:39ID: 24555584

Now I went back to using Selection, although I could have used ranges instead.  

I simply modified everything before and after the date, since the date length could be different, but the length of text before and after the date is constant.

Try this code.

Sub NewAddtext()
    
Dim rng As Range
Dim rngFont As Range
 
Set rng = ActiveDocument.Sections(1).Headers(wdHeaderFooterFirstPage).Range.Paragraphs(1).Range
 
'Replace "14" with the length of the real text.
If Len(rng.Text) > 14 Then
    
    'Replace "14" with the length of the real text. Replace "| ABC Draft - " with the real text.
    If Left(rng.Text, 14) = "| ABC Draft - " And rng.ParagraphFormat.Alignment = wdAlignParagraphRight Then
        'Do nothing.
        Exit Sub
    End If
End If
 
'If we have gotten this far, then the text does not already exist in the header. Replace "| ABC Draft - " with
'the real text.
    
rng.Text = "| ABC Draft - " & Date & " |" & vbCr
Set rng = ActiveDocument.Sections(1).Headers(wdHeaderFooterFirstPage).Range.Paragraphs(1).Range
 
rng.Font.Name = "Times New Roman"
rng.Font.Size = 14
rng.ParagraphFormat.Alignment = wdAlignParagraphRight
    
' Apply Bookman Old Style to the text surrounding the date.  Change "14" just as above.
' We'll use the Selection here to make things easy, but it's a sloppy method.
 
rng.Select
Selection.Collapse direction:=wdCollapseStart
Selection.MoveRight unit:=wdCharacter, Count:=14, Extend:=wdExtend
Selection.Font.Name = "Bookman Old Style"
 
rng.Select
Selection.Collapse direction:=wdCollapseEnd
Selection.MoveLeft unit:=wdCharacter, Count:=2, Extend:=wdExtend
Selection.Font.Name = "Bookman Old Style"
  
End Sub
                                              
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