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7.1

How do I put multiple Excel records in on Word Mail Merge template?

Asked by CBHelpDesk in Microsoft Word, Microsoft Office Suite, Microsoft Excel Spreadsheet Software

Tags: Word, Excel, 2007, mail merge

I have a spreadsheet where a person can have one or more rows.  Using a Mail Merge with a Word Template, I want to create one Word document per person.  

Using the example below, there are 6 rows in Excel, but only 3 Word documents are created (record IDs 02, 03 and 04 print to the same Word document; record IDs 05 and 06 print in the same Word document).

1:
2:
3:
4:
5:
6:
7:
8:
Excel  rows                               Word documents
Record ID    Name     Plan         (each line is a separate document, quotes indicates merge value)
            01    Adam     PLN-1      "Adam" has "PLN-1"
            02    Carol      PLN-1      "Carol" has "PLN-1", "PLN-2", "PLN-3"
            03    Carol      PLN-2
            04    Carol      PLN-3
            05    Dex        PLN-3        "Dex" has "PLN-3", "PLN-6"
            06    Dex        PLN-6
[+][-]06/12/09 01:52 PM, ID: 24616070Expert Comment

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[+][-]06/12/09 01:53 PM, ID: 24616078Expert Comment

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[+][-]06/15/09 11:00 AM, ID: 24631214Author Comment

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[+][-]06/15/09 11:04 AM, ID: 24631249Expert Comment

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[+][-]06/17/09 01:49 PM, ID: 24652454Accepted Solution

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About this solution

Zones: Microsoft Word, Microsoft Office Suite, Microsoft Excel Spreadsheet Software
Tags: Word, Excel, 2007, mail merge
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Solution Provided By: GrahamSkan
Participating Experts: 3
Solution Grade: A
 
[+][-]07/06/09 12:51 PM, ID: 24788628Author Comment

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