Question

How to insert a custom document property into MS Word

Asked by: rlcrews

I need to create a custom field wihtin a word docuemtn that shows me teh version # I need to render this version number as 1.0.0, 1.0.1 etc.  I realize in the document properties there is a value for revision number but this incremints on every save. I need to have a custom field that allows the user to specify the document version manually and not assoicated to a save.
 
In my attemto to insert a custom field into a word document here are the steps I have compelted thus far.

Click on the Developer Tab within the MS ribbon bar
Click on Document Panel
Under Document Properties click on Advanced Properties..
Click on the Custom Tab
I created a label titled myVersion and set the type to Number In the value field I enter 1.1 and then clicked the Add button.

Next within the document I click on the Inert tab and from within the Quick Parts button I selected Field
From the field screen I select from the Field names window DocProperty the property myVersion and then hit OK

Within the docuemnt I receive the error message Error! Unknown document property name.
Can you please help me understand what I a doing wrong or is there a more efficent manner in which I can accomplish this task?

Thank you

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Asked On
2009-09-11 at 07:45:28ID24724729
Tags

Microsoft

,

Word

,

Custom property

Topic

Microsoft Word

Participating Experts
3
Points
0
Comments
9

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Answers

 

by: JOrzechPosted on 2009-09-11 at 08:02:48ID: 25310240

I don't see a Document Panel under the Developer tab but...see:
http://word.tips.net/Pages/T000661_Creating_Custom_Document_Properties.html

In addition to the standard properties maintained by Word, you can create your own custom document properties. These can then be used within your document (using the DOCPROPERTY field) or within macros. To create a custom document property, follow these steps:

  1. Choose Properties from the File menu. Word displays the Properties dialog box for your document. (To display this dialog box in Word 2007      you click the Office button | Prepare | Document Properties and then use the Document Properties drop-down list to choose Advanced Properties.)
  2. Make sure the Custom tab is selected. (Click here to see a related figure.)
  3. In the Name box, type the name you want used for your new document property.
  4. Using the Type drop-down list, specify the type that best describes what you will store in this document property.
  5. In the Value box, type the value you want assigned to the property.
  6. Click on the Add button. Your new property appears at the bottom of the dialog box, in the Properties list.
  7. Click on OK or Cancel to dismiss the Properties dialog box.

 

by: rlcrewsPosted on 2009-09-11 at 12:30:58ID: 25312744

Your steps mirror mine. In office 2007 once you turn on teh developer tab from Word options you will see the Document Panel button. This is the same button or takes you to the same location as you have described using docuemnt properties button.

In the original question I have done these steps where I am having a probelm is after your step 7, Getting the value of this custom field to render wihtin the header or footer or even body of my document. I am trying to do this by usign the formula field and calling the DocPrperty but I receive an error message in teh document that it is an unknown field.

Thank you

 

by: JOrzechPosted on 2009-09-11 at 12:33:39ID: 25312759

Why are you using a formula field? Can't you just Insert, Quickparts, Field, DocProperty?

 

by: rlcrewsPosted on 2009-09-11 at 21:18:21ID: 25315082

That is what I am currently using. Quickparts >> Field >>DocProperty >> myVersion

 

by: JOrzechPosted on 2009-09-14 at 07:12:46ID: 25325609

Don't insert a field.... It's just:

QuickParts, Document Property....

 

by: JOrzechPosted on 2009-09-21 at 12:08:47ID: 25386373

I honestly don't think you're understanding what I'm saying.... if you created your Document Property, it should be available directly on the quickparts dropdown.... you are getting an error because you are inserting a field.

But I am not one to object to closing questions even though I disagree with your ultimate conclusion.

 

by: fxe-eloundouPosted on 2010-02-16 at 05:54:53ID: 26580508

How do one create additional document properties and make them appear in QuickPart Document properties

 

by: mytfeinPosted on 2010-07-21 at 11:23:57ID: 33258209

Hi Experts,

Just posted a similar question, if you have a minute, can you pls take a look,
tx, sandra

http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Word/Q_26346590.html

20120131-EE-VQP-002

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