Question

If Then Loop MS WORD VBA

Asked by: astring

I am having a brain freeze here.  I open a data collection form on opening a new doc from a template.  I need to check the text box (AltClientRepName) for data and if it is blank, confirm the user wants it to be blank.  If so, clear the remaing 3 text boxes and set all 4 variables to a space.  Easy enough.

My problem arises if the user wants AltClientRepName to be filled out, responding yes, but then leaves one of the other 3 text boxes blank.  I cannot come up with a solution that always checks these text boxes for data if the response is Yes without doing a complete Response/If/Then series for each of the remaining 3 variable text box.  These need to be checked for data if AltClientRepName is not left blank.  As it is now the process would never enter the IF/Then in the first place.  If AltClientRepName is not left blank, (meaning the additional info is required) the remaining 3 text boxes do not get checked for data.

There must be a better way!!  Commented out code is provided for additional information about the variables and text boxes.  I have also attached a text file with the complete event code for the on click event for additional clarification.  It's not pretty, but it works, sort of.

If [txt_AltClientRepName] = "" Or IsNull([txt_AltClientRepName]) Then
             Msg = "Do you want to leave Alt Rep Name Blank?"    ' Define message.
             Style = vbYesNo + vbCritical + vbDefaultButton2    ' Define buttons.
             Title = "Blank Alt Rep Name"    ' Define title.
             Response = MsgBox(Msg, Style, Title)
             
             If Response = vbYes Then    ' User chose Yes.
                 .Variables("AltClientRepName").Value = " "
                 [txt_AltClientRepName] = " "
                 .Variables("AltClientRepPhone").Value = " "
                 [txt_AltClientRepPhone] = " "
                 .Variables("AltClientRepFax").Value = " "
                 [txt_AltClientRepFax] = " "
                 .Variables("AltClientRepEmail").Value = " "
                 [txt_AltClientRepEmail] = " "
                 
             Else    ' User chose No.
                 [txt_AltClientRepName].SetFocus
                 Exit Sub
             End If
         End If
        
'        If [txt_AltClientRepPhone] = "" Or IsNull([txt_AltClientRepPhone]) Then
'            MsgBox "You must enter an Alt Client Rep Phone."
'             [txt_AltClientRepPhone].SetFocus
'            Exit Sub
'        Else
'            .Variables("AltClientRepPhone").Value = [txt_AltClientRepPhone].Text
'        End If
        
'        If [txt_AltClientRepFax] = "" Or IsNull([txt_AltClientRepFax]) Then
'            MsgBox "You must enter an Alt Client Rep Fax."
'             [txt_AltClientRepFax].SetFocus
'            Exit Sub
'        Else
'            .Variables("AltClientRepFax").Value = [txt_AltClientRepFax].Text
'        End If
       
'        If [txt_AltClientRepEmail] = "" Or IsNull([txt_AltClientRepEmail]) Then
'            MsgBox "You must enter an Alt Client Rep Email."
'             [txt_AltClientRepEmail].SetFocus
'            Exit Sub
'        Else
'            .Variables("AltClientRepEmail").Value = [txt_AltClientRepEmail].Text
'        End If

                                  
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Asked On
2009-10-10 at 05:31:20ID24801463
Tags

MS WORD VBA

Topic

Microsoft Word

Participating Experts
2
Points
500
Comments
7

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Answers

 

by: SCHUMI33Posted on 2009-10-10 at 05:53:12ID: 25542128

Don't get confused with loops.  If then else statements are not looping.  You only use loops such as 'WHILE / WEND" when looping through a record set.

Have you tried using CASE statements instead?  It will save you using alot of unecessary IF THEN ELSE statements.  For example see below:

Select case ActiveDocument.Response.Result
Case "No"
   ActiveDocument.txt_AltClientRepPhone.Result=""
Case " "
   ActiveDocument.txt_AltClientRepName.Result=""
Case " "

etc....

Hope this helps

 

by: astringPosted on 2009-10-10 at 07:56:17ID: 25542495

Thanks,

I am not familiar with CASE.  How would I predicate it on the result of the AltClientRepName response?  If they wanted to put in a name, then the other 3 fields should be filled, if not, then they are all set to a space to avoid errors in the doc.  If the Name is filled in but the others are blank, they still need to be checked and filled in.

Is the Select case ActiveDocument.Response.Result looking at the response statement result from the message box?

 

by: SCHUMI33Posted on 2009-10-10 at 15:34:06ID: 25544141

Yes it is.  So if the response was 'No' then it checks that your other three fields are null (blank) and puts a space in for the answers.

 

by: GrahamSkanPosted on 2009-10-12 at 01:46:21ID: 25549434

You could have a generic function which works out the name of the text box, and message text from the variable name.
Note that a text box value cannot be Null, so that check is not necessary.




Sub cmdValidate_Click()
    Dim strVars() As String
    
    strVars = Array("AltClientRepName", "AltClientRepPhone", "AltClientRepFax", "AltClientRepEmail")
    If ValidateTextBoxes(strVars) Then
        Me.Hide
    End If
End Sub
 
Function ValidateTextBoxes(VariableNames() As String) As Boolean
    Dim v As Integer
    Dim i As Integer
    Dim strDisplayName As String
    
    For v = 0 To UBound(VariableNames)
        If Me.Controls("txt_" & VariableNames(v)).Text = "" Then
            strDisplayName = Left(VariableNames(v), 1)
            For i = 2 To Len(VariableNames(v))
                    Select Case Mid$(VariableNames(v), i, 1)
                Case "A" To "Z"
                    'Separate the name parts with spaces.
                    strDisplayName = strDisplayName & " " & Mid$(VariableNames(v), 1)
                Case Else
                    strDisplayName = strDisplayName & Mid$(VariableNames(v), 1)
            End Select
        Next i
        MsgBox "You must fill in the " & strDisplayName & " box"
        Exit Function
        ActiveDoumnent.Variables(VariableNames(v)).Value = Me.Controls("txt_" & VariableNames(v)).Text
    Next v
    ValidateTextBoxes = True
End Function
                                              
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by: astringPosted on 2009-10-12 at 04:21:29ID: 25550181

SCHUMI33, after much research, I understand Case now.  I agree, it can reduce the IF/THEN/ELSES, but I still don't see how it resolves the issue.  The problem remains how to check the valuses of the 3 additional fields, based on the result of the response to the msgbox.  And then how to check them if the AltClientRepName field is not blank or null without another nested IF/Then.  

Still working on this.

 

by: astringPosted on 2009-10-12 at 04:25:09ID: 25550196

GrahamSkan,

I am trying to understand the function as written.  How does it handle the problem of how to check the values of the 3 additional fields, based on the result of the response to the msgbox.  If the AltClientRepName field is not blank or null then how do I check the 3 remaining fields without another nested IF/Then.



 

by: GrahamSkanPosted on 2009-10-12 at 05:22:23ID: 25550521

It was a bit hard to understand your problem with the logic, so I just showed you a way to do some simplification.
I think that all you need is to use the Else clause

        If [txt_AltClientRepName] = "" Or IsNull([txt_AltClientRepName]) Then
           Msg = "Do you want to leave Alt Rep Name Blank?"    ' Define message.
           Style = vbYesNo + vbCritical + vbDefaultButton2    ' Define buttons.
           Title = "Blank Alt Rep Name"    ' Define title.
           Response = MsgBox(Msg, Style, Title)
           
           If Response = vbYes Then    ' User chose Yes.
               .Variables("AltClientRepName").Value = " "
               [txt_AltClientRepName] = " "
               .Variables("AltClientRepPhone").Value = " "
               [txt_AltClientRepPhone] = " "
               .Variables("AltClientRepFax").Value = " "
               [txt_AltClientRepFax] = " "
               .Variables("AltClientRepEmail").Value = " "
               [txt_AltClientRepEmail] = " "
               
           Else    ' User chose No.
               [txt_AltClientRepName].SetFocus
               Exit Sub
           End If
        Else
            If [txt_AltClientRepPhone] = "" Or IsNull([txt_AltClientRepPhone]) Then
               MsgBox "You must enter an Alt Client Rep Phone."
               [txt_AltClientRepPhone].SetFocus
               Exit Sub
            Else
              .Variables("AltClientRepPhone").Value = [txt_AltClientRepPhone].Text
            End If
            
            If [txt_AltClientRepFax] = "" Or IsNull([txt_AltClientRepFax]) Then
               MsgBox "You must enter an Alt Client Rep Fax."
                [txt_AltClientRepFax].SetFocus
               Exit Sub
            Else
               .Variables("AltClientRepFax").Value = [txt_AltClientRepFax].Text
            End If
            
            If [txt_AltClientRepEmail] = "" Or IsNull([txt_AltClientRepEmail]) Then
               MsgBox "You must enter an Alt Client Rep Email."
               [txt_AltClientRepEmail].SetFocus
               Exit Sub
            Else
               .Variables("AltClientRepEmail").Value = [txt_AltClientRepEmail].Text
            End If
        End If
       
        If [txt_MagbelleRepName] = "" Or IsNull([txt_MagbelleRepName]) Then
            MsgBox "You must enter a Magbelle Rep Name."
             [txt_MagbelleRepName].SetFocus
            Exit Sub
        Else
            .Variables("MagbelleRepName").Value = [txt_MagbelleRepName].Text
        End If
                                              
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