Question

Notes in MS Excel 2007 to MS Word 2007

Asked by: seramai

How to I copy my extensive notes from Excel into Word. I select the column of notes, copy, and try to copy/paste into Word, but that does not work.

Currently, I have to copy/paste each note seperatly.

Is there a quicker way?

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Asked On
2009-10-15 at 12:47:58ID24816168
Topics

Microsoft Word

,

Microsoft Excel Spreadsheet Software

Participating Experts
2
Points
500
Comments
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Answers

 

by: redrumkevPosted on 2009-10-15 at 13:07:36ID: 25584296

Seramai,

How are you doing?

Is these "notes" comments in an excel cell, or have you just written text within many cells in Excel and you want to paste these cells of data from Excel to a Word document?

See my examples (attached below). What I did was just added notes in Excel (column A) and then copied this, highlighted them (hit ctrl + c) to copy, then went to word and hit (ctrl + v) to paste.

If yours are different, can you post and example so that I can work with your data?

Hope this helps,
Kevin

 

by: MaduKpPosted on 2009-10-16 at 00:47:35ID: 25587596

Hi seramai,

There should be no restriction over copy and paste the excel data in to word. Sounds like you have some sort of issue. Is this reproducible?

Generally, what have you done is correct. you can select all by (ctrl+A) then copy and paste in to word,
or, you can choose individual row and copy and paste in to word
or you can just selected the area you want and then copy and paste in to word.

Please give your feedback, if the issue is continue then could you please upload you files here?

 

by: seramaiPosted on 2009-10-28 at 08:38:25ID: 25684441

Here is what I am looking at. 1000 plus entries.

I want the name and notes.
In order to get the full notes, I have to open the notes and cut and paste.
I can't just select the whole column and cut and paste into a Word document.
This takes a long time. Is there a quicker way?

 

by: redrumkevPosted on 2009-10-28 at 09:05:52ID: 25684763

seramai,

Hello again.

I see the issue(s) here.

Ok - try this code (see below) that run a small macro, which dumps all the text to a word document, from the comments in Excel. To enter this macro, while in Excel, hit "alt + F11" and paste into the right pane, the code (from below) while on the correct worksheet (on the left pane) that the data is located in. In this case the correct worksheet is Sheet1 (see attached screen shot). Then click the save icon (looks like a blue floppy disk at the top).

Now once back at your worksheet, click "alt + F8" and in the box that comes up, select "Sheet1.CopyCommentsToWord" and click RUN on the right hand side. This will dump the results to word.

Note the file name change (from .xlsx, to .xlsm, which is a macro enabled file format, for excel), I had to post in .xlsx, because that is all Experts Exchange will allow to be uploaded, however, you might need to change your system file to .xlsm, depending on your macro security settings.

Hope this helps,
Kevin

Sub CopyCommentsToWord()
'www.contextures.com\xlcomments03.html
 
  Dim cmt As Comment
  Dim WdApp As Object
 
  On Error Resume Next
  Set WdApp = GetObject(, "Word.Application")
  If Err.Number <> 0 Then
    Err.Clear
    Set WdApp = CreateObject("Word.Application")
  End If
 
  With WdApp
    .Visible = True
    .Documents.Add DocumentType:=0
 
    For Each cmt In ActiveSheet.Comments
      .Selection.TypeText cmt.Parent.Address _
                            & vbTab & cmt.Text
      .Selection.TypeParagraph
    Next
  End With
 
  Set WdApp = Nothing
 
End Sub  

                                              
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by: seramaiPosted on 2009-11-12 at 09:28:52ID: 25806625

I haven't had a chance to try this yet, I will so so in the next week.

20120131-EE-VQP-002

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