How would I create a macro that would auto increment specific number formatting in a Microsoft Word table?: Microsoft Office 2007

How would I create a macro that would auto increment specific number formatting in a Microsoft Word table?

Using Microsoft Word, I have a table laid out with sections and rows in the following numbering scheme in the first column of the table.

Section F
F1
F2
F2.1
F2.2
F2.3
F2.4
F3
F3.1
F3.2
F4
F5
F6
F6.1
F6.2

Section G
G1
G2
G3
G3.1
G3.2
G4
G5

etc.

I would like to automate the numbering in this first column of the table so that when items are removed or added in the row sequence the number would automatically adjust saving tons of time in the manual process of constantly tweaking this document. I attempted to play with words outline numbering scheme to get these results without any luck. I have not attempted to create Macros in Word but do know how to view the VB code to plug in and tweak etc.

Sample-Document.doc
- 85 KB
Sample Table Document

Instant Access to this Solution

Plus...

30 Day FREE access, no risk, no obligation

Collaborate with the world's top tech experts

Unlimited access to our exclusive solution database

Never be left without tech help again

Trusted by hundreds of thousands everyday for fast, accurate and reliable tech support.

"The time we save is the biggest benefit of Experts Exchange to Warner Bros. What could take multiple guys 2 hours or more each to find is accessed in around 15 minutes on Experts Exchange." Mike Kapnisakis, Warner Bros.

"Our team likes having a resource that is more secure than just using Google and most experts using this service really know their stuff. It's nice to look here first versus using Google." Dayna Sellner, Lockheed Martin

"Anytime that I've been stumped with a problem, 9 out of 10 times Experts Exchange has either the accepted solution or an open discussion of the potential solution to the problem." Kenny Red, eBay Inc.

See what Experts Exchange can do for you.

Got a question?

We've got the answer.

Experts Exchange has been collecting answers to technology questions since 1996…3 million and counting! If you have a question, chances are we already have your answer.

Screenshot of Experts Exchange Knowledgebase

Need individual assistance?

Our experts are ready to help.

If you can't find the exact answer you're looking for, ask our exclusive community of 50,000 experts. You’ll get a personalized answer from a trusted professional.

Want to learn from the best?

Read articles from industry experts.

Thousands of free tech tips, tricks, how-to’s and tutorials are available in our peer reviewed articles section. See for yourself how smart our experts are, no login required.

Working on a long term project?

Store your work and research.

Save solutions to your questions, answers you’ve discovered through searching plus helpful articles in your personal knowledgebase for easy future access.

Join the Community

Give a Little. Get a Lot.

Join the community of experts here and help other tech pros by answering question in your area of expertise. You can earn FREE access to all Experts Exchange's premium features and resources.

You would have to tell any renumbering macro what numbering level is expected for each cell.

E.g., if, in your example, you were to insert a row after F3.2, the macro needs to know whether the number should be F3.3, or a new F4, with the subsequent rows redefined.

This macro does what the outline numbering does, in that it takes the Outline level of the paragraphs' style. This means that the user would have to set all the styles.

Sub OutlineNumbering()
    Dim LevelNumbers(9) As Integer
    Dim tbl As Table
    Dim rw As Row
    Dim para As Paragraph
    Dim strLetter As String
    Dim strNumber As String
    Dim i As Integer
    Dim p As Integer
    Dim dot As Boolean
    Dim Level As Boolean
    Set tbl = ActiveDocument.Tables(1)
    
    For Each rw In tbl.Rows
        p = InStr(rw.Cells(1).Range.Text, "Section ")
        If p = 1 Then
            strLetter = Mid$(rw.Cells(1).Range.Text, 9, 1)
        Else
            If strLetter <> "" Then
                dot = False
                strNumber = strLetter
                If rw.Cells(1).Range.Paragraphs.OutlineLevel < 10 Then
                    For i = 1 To rw.Cells(1).Range.Paragraphs.OutlineLevel - 1
                        LevelNumbers(i) = LevelNumbers(i)
                    Next i
                    LevelNumbers(i) = LevelNumbers(i) + 1
                    i = i + 1
                    For i = i To rw.Cells(1).Range.Paragraphs.OutlineLevel
                        LevelNumbers(i) = 0
                    Next i
                    i = 1
                    strNumber = strLetter
                    Do Until LevelNumbers(i) = 0
                        strNumber = strNumber & IIf(dot, ".", "") & LevelNumbers(i)
                        dot = True
                        i = i + 1
                    Loop
                    rw.Cells(1).Range.Text = strNumber
                End If
            End If
        End If
    Next rw
End Sub

1:
2:
3:
4:
5:
6:
7:
8:
9:
10:
11:
12:
13:
14:
15:
16:
17:
18:
19:
20:
21:
22:
23:
24:
25:
26:
27:
28:
29:
30:
31:
32:
33:
34:
35:
36:
37:
38:
39:
40:
41:
42:
43:

Select all Open in new window

Question

How would I create a macro that would auto increment specific number formatting in a Microsoft Word table?

Subscribe now for full access to Experts Exchange and get

Instant Access to this Solution

Microsoft Office 2007

Microsoft Word

Trusted by hundreds of thousands everyday for fast, accurate and reliable tech support.

See what Experts Exchange can do for you.

Got a question?

We've got the answer.

Need individual assistance?

Our experts are ready to help.

Want to learn from the best?

Read articles from industry experts.

Working on a long term project?

Store your work and research.

What Makes Experts Exchange Unique?

Trusted by the world's most respected brands.

Faithfully serving IT professionals since 1996.

Related Solutions

Free Tech Articles

Cloud Class Webinars

Join the Community

Give a Little. Get a Lot.

Answers

3 Ways to Join

The Experts

The Experts

Testimonials

Testimonials

Testimonials

Business Clients

Business Clients

In the Press

In the Press

In the Press