You should be able to achieve this with subdocuments.
You can find instructions how to do it here:
http://office.microsoft.co
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Include full contents of other word file?
Hello!
Here is my problem:
I am writing some documentation / manuals at work. I am doing documentation for many different workprocesses, and some of the workprocesses have work-tasks in common.
Each step in the workprocess is described by me using headlines, text and images.
What I want, is to be able to write the documentation on a certain task only ONCE, and then include that document in all documentation that feature that particular work-task.
So I would want some include files like this:
- includefileA (a word doc)
- includefileB (a word doc)
... and then include them in another document:
WorkprocessOne:
Some téxt
{includefileA}
some more text
{includefileB}
It is not paramount that the formatting is preserved.
I do want to LINK to the files, not only insert them. It is important that I can update the included files and have that update be visible in all documents where I have included it.
I have managed to achieve something close to this by inserting an object and choosing "link to object" or similar (dont have word in front of me right now). But the problem then is that only the 1st page of the linked document is shown. I want alll pages/content to be shown...
Any hints on good ways of doing this?
THanks!
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Answers
Or you could use the INCLUDETEXT field which I use quite often for projects of this sort.
http://daiya.mvps.org/incl
I second JOrzech's suggestion. With an INCLUDETEXT field code, you can have it link live to >1 "chunks" of copy within a single document by using bookmarks. This can be very useful for what you want, but also makes it much easier to manage information that needs to be kept current but may change frequently: current version details, contact information, compatibility details, etc.
If you use this, I'd recommend that you turn on Options View "Field shading=Always" to display results of field codes with a light gray background. This will help differentiate between typed content and the results of the INCLUDETEXT field (it won't appear gray in a printout; just on screen).
Thanks alot everyone! It helped me alot!
Just for your info:
Regarding "insert object" vs. INCLUDETEXT, there is no difference! :)
When I inserted an object "as link", I can then rightclick on the included text and choose "Toggle Field Codes". That will reveal that actually what has happened is that Word has generated a field and used INCLUDETEXT +document details. So both solutions seem to be the same. Its just how you get there that differs. Thanks!
Sorry, maybe I screwed up assigning the points. Probably should have given you some too. My apologies. But was I was trying to say is that, the solution proposed by COF-PCTech, actually means that an INSERTTEXT field is created. Practically I followed the steps proposed by COF-PCTechs. I gave EricFletcher points for the "Field shading=Always" thing.
Thanks for helping me, hopefully I can give you points next time!
cheers
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by: COF-PCTechPosted on 2009-11-02 at 15:47:57ID: 25724989
Well there is no easy way to do this but here's how I would do it:
1. Create the includeFileA document
2. Create the WorkProcessOne document
3. In the WorkProcessOne doc after the first text option, go to Insert menu --> file.
4. Browse to and highlight IncludeFileA, click on the arrow on the insert button and select insert as link
5. The text will appear as if it was part of the WorkProcessOne doc but if you click anywhere on the newly added text you will notice that the entire text is highlighted. The means it is a link to another document
6. Now to the tricky part, in order to make sure the text updates every time you open the document you have to hit F9 programmaticaly every time the WorkProcessOne doc opens and the way to do that is to create the following as a macro:
Private Sub Document_Open()
ActiveDocument.Fields.Upda
End Sub
I hope this helps