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02.20.2008 at 08:12PM PST, ID: 23180108
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7.8

Adding/removing calculated fields (formulas) in Excel pivot tables using VBA

Asked by psk1 in Microsoft Excel Spreadsheet Software

Tags: , , , , , , , , , , ,

When a user clicks the drop-down on a group of DataFields in a pivot table, the user can use checkboxes to show all or some of the existing fields.  However, if a user unchecks a box for a field, that field is "gone" and can't be restored by normal user processes.

I've created a button and am using VBA to delete and re-add those fields (see example below).  However, this doesn't work for CalculatedFields.  In fact, all of my attempts have failed miserably, sometimes crashing the pivot table and/or the application.

Does anyone know how to code for the removal/addition of a calculated field to a set of data fields in a pivot table, similarly to the result I achieve with my code sample (below), or know a better solution to my initial issue (above)?

I'm working in Excel 2003.Start Free Trial 
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resetDataField ActiveSheet.PivotTables("PivotTable1"), "Nbr of Mtgs", "RecordID", "#,###", xlCount
 
resetDataField ActiveSheet.PivotTables("PivotTable1"), "% of Mtgs", "RecordID", "#%", xlCount, xlPercentOfRow
 
 
Private Sub resetDataField(objPivotTable As PivotTable, strFieldCaption As String, strFieldSource As String, strNumberFormat As String, varFunction As Variant, Optional varCalculation As Variant)
    
    Dim i As Integer
    
    With objPivotTable
        For i = 0 To .DataFields.Count - 1
            If UCase(.DataFields.Item(i).Name) = UCase(strFieldCaption) Then
                .DataFields.Item(i).Orientation = xlHidden
            End If
        Next
        .AddDataField .PivotFields(strFieldSource), strFieldCaption, varFunction
        .PivotFields(strFieldCaption).NumberFormat = strNumberFormat
        If Not IsMissing(varCalculation) Then
            .PivotFields(strFieldCaption).Calculation = varCalculation
        End If
    End With
 
End Sub
[+][-]02.21.2008 at 03:19AM PST, ID: 20946604

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[+][-]02.21.2008 at 05:36AM PST, ID: 20947545

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[+][-]02.21.2008 at 05:43AM PST, ID: 20947591

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[+][-]02.21.2008 at 05:55AM PST, ID: 20947673

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[+][-]02.21.2008 at 06:05AM PST, ID: 20947739

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[+][-]02.24.2008 at 08:23PM PST, ID: 20972892

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About this solution

Zone: Microsoft Excel Spreadsheet Software
Tags: excel, pivot table, calculated fields, data fields, datafield, calculatedfield, adddatafield, pivotfields, orientation, hidden, delete, add
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Solution Provided By: psk1
Participating Experts: 1
Solution Grade: A
 
 
 
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