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09.29.2008 at 08:44PM PDT, ID: 23773629
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9.3

Backup macro that saves and zips workbooks every 90 mins - change filename for first backup every day.

Asked by RichardRowe in Microsoft Excel Spreadsheet Software

Tags: ,

Hi experts,

The following macro creates a backup of a file by saving it, then zipping it and moving it into a folder.  When the workbook is open this macro is automatically called on by another macro every 90 minutes.  The zip file is automatically named in the format "(workbook file name),date,hh:mm:ss.

What I want to happen is the first backup of the day will have a different file name to the rest of the files backed up on that day.  So the first backup on monday will be named "First_Mon_workbook file name,date,hh:mm:ss"

Is this possible?

Cheers
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Sub Zip_ThisWorkbook()
    Dim strDate As String, StrDateBUpFolder As String, DefPath As String, DefPathBackup As String
    Dim FileNameOriginZip, FileNameXls, FileNameDestinationZip, FileNameBUp
    Dim oApp As Object
 
 
    Application.DisplayStatusBar = True 'turns on the status bar
    Application.StatusBar = "Please wait while File is Saved and Zipped" ' displays a message in Status Bar
 
    Application.ScreenUpdating = False  ' Hides changes to screen until Macro finished
 
    'Define This workbook Path and Backup Folder date to use
    DefPath = ThisWorkbook.Path & "\"
    StrDateBUpFolder = Format(Now, "mmmyyyy")
  
    'Checks to See If A Directory Exists, If Not, Creates It
    DefPathBackup = ThisWorkbook.Path & "\" & "Enrol Backup" & StrDateBUpFolder & "\"
    DirTest = Dir$(DefPathBackup, vbDirectory)
        If DirTest = "" Then
            MkDir DefPathBackup
            DoEvents    'just to make sure it is there
        End If
        
   'Create date/time string and the temporary xls and zip file name
    strDate = Format(Now, " (ddd dmmmyy hmmam/pmss") & "sec)"
    FileNameBUp = Left(ThisWorkbook.Name, Len(ThisWorkbook.Name) - 4) & strDate & ".zip"
    FileNameDestinationZip = DefPathBackup & FileNameBUp 'Left(ThisWorkbook.Name, Len(ThisWorkbook.Name) - 4) & strDate & ".zip"
    FileNameOriginZip = DefPath & FileNameBUp 'Left(ThisWorkbook.Name, Len(ThisWorkbook.Name) - 4) & strDate & ".zip"
    FileNameXls = DefPath & ThisWorkbook.Name
  
    If Dir(FileNameOriginZip) = "" Then ' And Dir(FileNameXls) = "" Then
        
        'Make copy of the Thisworkbook
        ThisWorkbook.Save
 
        'Create empty Zip File
        Application.ScreenUpdating = False  ' Hides changes to screen until Macro finished
        NewZip (FileNameOriginZip)
 
        'Copy the file in the compressed folder
        Set oApp = CreateObject("Shell.Application")
        oApp.Namespace(FileNameOriginZip).CopyHere FileNameXls
 
        'Keep script waiting until Compressing is done
        On Error Resume Next
        Do Until oApp.Namespace(FileNameOriginZip).items.Count = 1
            Application.Wait (Now + TimeValue("0:00:01"))
        Loop
        On Error GoTo 0
 
        ' Move Zipped file to Backup Directory
        Name FileNameOriginZip As FileNameDestinationZip
        
        Else
    End If
    
    MsgBox "This file has been Saved and Zipped - Om Tat Sat"
    
    Application.StatusBar = False 'turns off Message
    Application.ScreenUpdating = True ' Turns back on screen updating
    
End Sub
 
Sub NewZip(sPath)
'Create empty Zip File
'Changed by keepITcool Dec-12-2005
    If Len(Dir(sPath)) > 0 Then Kill sPath
    Open sPath For Output As #1
    Print #1, Chr$(80) & Chr$(75) & Chr$(5) & Chr$(6) & String(18, 0)
    Close #1
End Sub
[+][-]09.29.2008 at 11:53PM PDT, ID: 22603231

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About this solution

Zone: Microsoft Excel Spreadsheet Software
Tags: Microsoft, Excel
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Solution Provided By: valentpe
Participating Experts: 1
Solution Grade: A
 
 
 
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