Question

How to open the document based on user roles?

Asked by: kopibean

I have create a checkbox field called Notify and in this field, it contains All, DHSG,DHP,DHT,DKL.
I have also created roles called All, DHSG,DHP,DHT,DKL.
I have another field called editaccess which contains the names who can edit the document.

E.g. 1 if the document "Notify" field is checked DHSG and the person A roles is checked as DHSG, then he can open this document to read only or else he cannot open this document.
E.g. 2, if the document "Notify" field is checked DHSG and the person A roles is checked as DHSG and he is listed in the editaccess field, then he can open this document to edit or else he cannot open this document.
My formula is in the queryopen and querymodechange events.

Sub Queryopen(Source As Notesuidocument, Mode As Integer, Isnewdoc As Variant, Continue As Variant)
	Dim session As New NotesSession
	Dim db As NotesDatabase
	Dim acl As NotesACL
	Dim entry As NotesACLEntry
	Dim np As Variant
	Set db = session.CurrentDatabase
	Set acl = db.ACL
	Set entry = acl.GetEntry( session.UserName )
	Set uidoc = ws.CurrentDocument
	
	np = uidoc.FieldGetText("Notify")
	If ( entry Is Nothing ) Then
		continue = False
	Elseif Not ( entry.IsRoleEnabled( "DHSG" )=np) Then 
		continue = False
	End If
End Sub
 
===============================================================
Sub Querymodechange(Source As Notesuidocument, Continue As Variant)
	Dim curdoc As notesdocument
	Dim item As notesitem
	Dim session As New notessession
	
	
	Set curdoc=Source.document
	Set item=curdoc.getfirstitem("editaccess")
	
	If Not (source.editmode) Then
		For x=0 To Ubound(item.values) 
			If session.username<>item.values(x) Then
'do nothing
				k="no"
			Else
				k="yes"
				continue=True
				Goto memberofgroup
			End If
		Next
		If k="no" Then
			Msgbox "You can only read this document"
			continue=False
			End
		End If
memberofgroup:
		Msgbox "You are going to make changes to this document!"
		continue=True
		
	End If
End Sub

                                  
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Asked On
2009-10-26 at 01:54:33ID24842871
Tags

Lotus Notes

Topics

Lotus Domino Email Server

,

Lotus Notes

Participating Experts
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Comments
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Answers

 

by: madheeswarPosted on 2009-10-26 at 02:41:00ID: 25660704

The best way to do this is to create a Readers and Authors field and assign the selected role to these fields before closing the document. This way only the persons who are assigned with the specific roles will be able to see the doc and edit. This highly secure way.

The second option is to manage with Lotus Script in the Postopen and QueryModeChange event. I prefer the first option.

 

by: madheeswarPosted on 2009-10-26 at 02:41:59ID: 25660709

As a third option, you can place the fields in the ComputedSubForm or Computed Sections and based on the user role selected, you can hide the content.

 

by: sjef_bosmanPosted on 2009-10-27 at 01:51:35ID: 25670221

I agree, always use Readers and Authors fields first.

Solving the problem using LotusScript won't work, because a clever user (who says you don't have 'em) can create an agent or a smarticon to update the document without using the form. Protection should therefore be embedded in the document, using the fields Readers and Authors. If you need specific areas to behave differently, you can use a Controlled Access section.

 

by: madheeswarPosted on 2009-10-28 at 19:35:27ID: 25690221

Kopibean,
Any updates?

20120131-EE-VQP-002

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