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07.14.2007 at 10:42AM PDT, ID: 22696504
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exchange server public folder & global contact list
Tags: exchange, contact, list, global, public
Good Saturday afternoon, Experts

How do I add a contact to the Public Folders in the list that pops up when you click the To or CC to send email.  I can add the public folders to my contact list but it wont allow me to send or change them to the Public Folders or Global Address list.  Or can we make my contact list available to everyone when the lists comes up.

using windows server 2003 with exchange.

Thanks for your help.

thanks.

 

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Question Stats
Zone: Software
Question Asked By: goodfinder
Solution Provided By: tigermatt
Participating Experts: 3
Solution Grade: B
Views: 177
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07.14.2007 at 11:09AM PDT, ID: 19487737

Rank: Wizard

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07.15.2007 at 09:35AM PDT, ID: 19490864

Rank: Savant

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08.10.2007 at 05:44AM PDT, ID: 19669240

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07.14.2007 at 11:09AM PDT, ID: 19487737

Rank: Wizard

You don't want to share your contact list to everyone - that would create endless problems with security you'd need to tighten up, they'd be able to see all your contacts and you'd manually have to add it as a shared folder.

To show the public folder in the Global Address List, you need to make sure it's mail enabled, which means it has an email address which can receive email. This should happen by default after you create it - to check, open Exchange System Manager, go to Administrative Groups, first administrative group (or whatever yours is called), Folders, Public Folders. Right-click the public folder, Properties, Email Addresses tab. If there is an email address there, it's mail enabled. If not, you'll need to close properties, right click the folder, all tasks, mail enable.

Once that's done, open the properties again, go to Exchange Advanced and untick "Hide from Exchange Address Lists". That will show it in the Global Address List (GAL), but if you've got Outlook 2003 in cached mode, you'll need to force it to update its copy of the Offline Address Book to see the changes. Alternatively, you can login to Outlook Web Access which uses a live copy of the address book which doesn't lag behind.

To force the Address book update, follow the instructions here: http://blogs.brnets.com/michael/archive/2005/04/26/512.aspx Then when you click To, CC or BCC, the name of your public folder should appear in the list and users can send to it.
Accepted Solution
 
07.15.2007 at 09:35AM PDT, ID: 19490864

Rank: Savant

If you want to put external contacts in to a central list then use a public folder.
http://www.amset.info/exchange/companycontacts.asp

Simon.
 
08.10.2007 at 05:44AM PDT, ID: 19669240
Had this issue with an Exchange 5.5 Mail Enabled Public Folder not appearing in the Exchange 2003 GAL.  Chose to mail enable from ESM and folder now visible.  Thanks.
 
 
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