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Exchange account backup

I have a very sensitive situation with an employee that will be leaving our district and need a way to backup all of her emails on our exchange server and her local hard drive without her knowing about it. If I log into her machine as an admin then she will know by the name on the login screen when she goes to log in afterwards. I can back up her home drive that is on the server with no issues but I need help with the other 2 items. We have a feeling that she will try to dump her data before she leaves and cause damage to the district. We are running Exchange 2003 for email and her local computer is Windows 7 Professional.

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achaldave

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jhyiesla

If you are an Exchange admin, you may already have rights to her mailbox. If not, you can give yourself full rights in the EMC on the Exchange server assuming you're running 2007 or later. I don't remember how to do it in earlier versions. I think you do it from AD either in the security tab or one of the Exchange tabs.

Anyway. open your Outlook and (assuming 2010 - although this works in all versions), choose Account Settings->Account Settings. From that window select your account and do Change. In that window choose More Settings. In the next window choose the Advanced tab, then choose to add and enter in her email address. OK your way out of all of the boxes, finishing up the account wizard. This will put her email box in your Outlook.

Now you can select her mailbox and then do File->Open&Export->Import/Export->Export to a file->PST file and then confirm her mailbox, give it a name to be stored locally as well as a path to store it and export. Once you're done, it will be stored in a PST format where you told it to be stored. GO back through the first part to remove her mailbox from your computer. So you'll have a complete record of her mailbox at that time that can be imported into anyone's Outlook.

This is all doable in pretty much any version of Outlook and Exchange that you might be running... Since I don't have the older versions around anymore, I can remember the exact names of all the steps.

jhyiesla

Forgot to mention that she will not know you are doing this.

Eric Brunning

ASKER

Good input that gave me an idea that worked. Led me in the right direction