Question

create link to file in sharepoint document library

Asked by: bcoussens

i have a details page about a record in sharepoint, I would like to have a link to a document in a document library displayed on this page. I would like to define the file by filtering some metadata on the document.

I can do this by inserting a document list and settings the filter but i would like to only show 1 file, so would just like a link, not a whole document list webpart.  

is this possible?

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Asked On
2009-01-09 at 05:01:51ID24038189
Tags

sharepoint

,

MOSS

,

document library

Topics

FrontPage-Expressions

,

MS SharePoint

Participating Experts
5
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Comments
7

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Answers

 

by: HDSportster08Posted on 2009-01-09 at 05:33:19ID: 23335260

If I understand correctly you want to put the link in the existing document library?  If you want to do that you can go to site actions once you are in the document library and you should see the navigation link.  You can scroll down and add links there that will show up.  I believe that is how you are wanting to do it.

 

by: StevenmuPosted on 2009-01-09 at 06:18:02ID: 23335638

To create a link from one document or item to another, you can use a lookup column. In the list or library that you want to display the links, click on the Settings menu and select "Add New Column". This will bring up the new column page. Give the column a suitable name, such as "Link". Select the type of column as "Lookup". This will then give you the option of selecting what list or library to lookup, select the library with the documents you want to link to. Then select the relevant field, such as title, to display. Tick to include the column in your current view, press ok and you're done. (you can if you like tick to make the field mandatory, or allow for multiple selections before pressing ok if you need to)

Now when you add a new item, or edit an existing one, you will get the choice of which document you want to link to and you can select it from the list.

(I know that's not doing it automatically by the metadata, but it's probably the quickest easiest way of getting the functionality you require)

 

by: HDSportster08Posted on 2009-01-09 at 06:19:44ID: 23335657

As steve said you can do the new column, or you can go into the Shared Documents or whatever you want and create a new web part as well.  There are a few ways to do it.  

 

by: bcoussensPosted on 2009-01-09 at 14:17:11ID: 23340850

"If I understand correctly you want to put the link in the existing document library?  If you want to do that you can go to site actions once you are in the document library and you should see the navigation link.  You can scroll down and add links there that will show up.  I believe that is how you are wanting to do it."

No i dont want to put a link data type, entry in the document library.

I want to include the link on the page as a hyperlink (to the specified document)

I dont want to put he whole document list webpart on the page at all, as i only want to return 1 document (filtered by some metadata -ID)

I just want to make the page look better by not having the whole document list webpart on the page ,  i just want to display a text link to the document.

 

by: techcontactPosted on 2009-05-13 at 14:06:55ID: 24379692

No, the URL content type which allows a file://file_share_info_here seems to only be available with Lists and not Document Libraries.  I was looking to offer a pointer for large files to the file server within the Document library and I haven't resolved a solution:(

 

by: dam-itPosted on 2009-05-29 at 09:04:46ID: 24503784

Actually, I think this link will do more explicitly what you want to do -- add a link to a file share document in a document list. With a very minor change to one of the template files, it works as advertised. Having implemented it last night, I can verify that it works.

http://www.os.com/blog/linking-to-file-shares-from-sharepoint-document-libraries/

 

by: johndoecalPosted on 2009-10-28 at 15:25:22ID: 25688944

20120131-EE-VQP-002

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