Question

Reg mail merge for ms-word using vb.net

Asked by: MSBCKumar

I want mail merge for MS word in single document.
I have done it but it gives me different document for each template.
My code is written as below.
Please any one can help me for the same.
Thanks in advance.

Imports Microsoft.Office.Interop
Imports Microsoft.Office.Interop.Word
 
Dim wrdApp As word.Application
Dim wrdDoc As word._Document
 
Private Sub tlbGenLetter_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles tlbGenLetter.Click
        Try
            If dgvClient.RowCount > 0 Then
                If dgvClient.CurrentRow Is Nothing Then Exit Sub
                dgvClient.EndEdit()
                Dim i As Integer
                For i = 0 To dgvClient.RowCount - 1
                    If dgvClient.Rows(i).Cells("ChkSelect").Value = True Then
                        strQuery = ""
                        strQuery = "Select CTD_Code,CTD_ClientID,CTD_ClientNm,CTD_Partner,ContactTitle,ContactInitial,ContactFName,ContactLName,Address1,Address2,Address3 from ClientTypeDetail where CTD_ClientID='" & dgvClient.Rows(i).Cells("CTD_ClientID").Value & "'"
                        Dim dt As New System.Data.DataTable
                        dt.Clear()
                        dt = objDAL.ExecuteDataTable(DAC.GEN.DACOConnectionString, strQuery, "ClientBankDetail")
                        If dt.Rows.Count > 0 Then
                            Dim moApp As Word.Application
                            Dim sTemplateFileName As String = "Clientnamechangeletter.doc"
                            moApp = CType(CreateObject("Word.Application"), Word.Application)
                            If IsNothing(moApp) = False Then
                                moApp.Visible = False
                                Dim sDocFileName As String
                                moApp.Documents.Open(Path.Combine(My.Application.Info.DirectoryPath & "\Letters", sTemplateFileName))
                                sDocFileName = dt.Rows(0)("CTD_Code") & ".doc"
 
                                Dim r As Microsoft.Office.Interop.Word.Range
                                Dim f As Microsoft.Office.Interop.Word.Field
                                Dim s As Microsoft.Office.Interop.Word.Shape
                                For Each r In moApp.ActiveDocument.StoryRanges
                                    If r.StoryType <> Word.WdStoryType.wdTextFrameStory Then
                                        For Each f In r.Fields
                                            If f.Type = Word.WdFieldType.wdFieldMergeField Then
                                                f.Select()
                                                f.UpdateSource()
                                                If Trim(f.Code.Text) = "MERGEFIELD  CTD_Code" Then
                                                    moApp.Selection.TypeText(dt.Rows(0)("CTD_Code").ToString())
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  CTD_Partner" Then
                                                    If IsDBNull(dt.Rows(0)("CTD_Partner")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        moApp.Selection.TypeText(LCase(dt.Rows(0)("CTD_Partner").ToString()))
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  CTD_ClientNm" Then
                                                    moApp.Selection.TypeText(dt.Rows(0)("CTD_ClientNm").ToString())
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  ContactTitle" Then
                                                    If IsDBNull(dt.Rows(0)("ContactTitle")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("ContactTitle").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("ContactTitle").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  ContactInitial" Then
                                                    If IsDBNull(dt.Rows(0)("ContactInitial")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("ContactInitial").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("ContactInitial").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  ContactFName" Then
                                                    If IsDBNull(dt.Rows(0)("ContactFName")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("ContactFName").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("ContactFName").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  ContactLName" Then
                                                    If IsDBNull(dt.Rows(0)("ContactLName")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("ContactLName").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("ContactLName").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  Address1" Then
                                                    If IsDBNull(dt.Rows(0)("Address1")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("Address1").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("Address1").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  Address2" Then
                                                    If IsDBNull(dt.Rows(0)("Address2")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("Address2").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("Address2").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  Address3" Then
                                                    If IsDBNull(dt.Rows(0)("Address3")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("Address3").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("Address3").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  letterdate" Then
                                                    moApp.Selection.TypeText(Date.Now.ToString("dd/MMM/yyyy"))
                                                End If
                                            End If
                                        Next
                                    End If
                                Next
                                For Each s In moApp.ActiveDocument.Shapes
                                    If s.Type = Microsoft.Office.Core.MsoShapeType.msoTextBox Then
                                        For Each f In s.TextFrame.TextRange.Fields
                                            If f.Type = Word.WdFieldType.wdFieldMergeField Then
                                                f.Select()
                                                f.UpdateSource()
                                                If Trim(f.Code.Text) = "MERGEFIELD  CTD_Code" Then
                                                    moApp.Selection.TypeText(dt.Rows(0)("CTD_Code").ToString())
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  CTD_Partner" Then
                                                    If IsDBNull(dt.Rows(0)("CTD_Partner")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        moApp.Selection.TypeText(LCase(dt.Rows(0)("CTD_Partner").ToString()))
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  CTD_ClientNm" Then
                                                    moApp.Selection.TypeText(dt.Rows(0)("CTD_ClientNm").ToString())
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  ContactTitle" Then
                                                    If IsDBNull(dt.Rows(0)("ContactTitle")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("ContactTitle").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("ContactTitle").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  ContactInitial" Then
                                                    If IsDBNull(dt.Rows(0)("ContactInitial")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("ContactInitial").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("ContactInitial").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  ContactFName" Then
                                                    If IsDBNull(dt.Rows(0)("ContactFName")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("ContactFName").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("ContactFName").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  ContactLName" Then
                                                    If IsDBNull(dt.Rows(0)("ContactLName")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("ContactLName").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("ContactLName").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  Address1" Then
                                                    If IsDBNull(dt.Rows(0)("Address1")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("Address1").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("Address1").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  Address2" Then
                                                    If IsDBNull(dt.Rows(0)("Address2")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("Address2").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("Address2").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  Address3" Then
                                                    If IsDBNull(dt.Rows(0)("Address3")) = True Then
                                                        moApp.Selection.TypeText(" ")
                                                    Else
                                                        If dt.Rows(0)("Address3").ToString() = "" Then
                                                            moApp.Selection.TypeText(" ")
                                                        Else
                                                            moApp.Selection.TypeText(dt.Rows(0)("Address3").ToString())
                                                        End If
                                                    End If
                                                ElseIf Trim(f.Code.Text) = "MERGEFIELD  letterdate" Then
                                                    moApp.Selection.TypeText(Date.Now.ToString("dd/MMM/yyyy"))
                                                End If
                                            End If
                                        Next
                                    End If
                                Next
                                moApp.ActiveDocument.SaveAs("C:\Paresh\" & sDocFileName)
                                moApp.Documents.Close()
                                moApp.Quit(Word.WdSaveOptions.wdDoNotSaveChanges)
                            End If
                            moApp = Nothing
                        End If
                    End If
                Next
            End If
        Catch ex As Exception
            MsgBox(ex.Message, MsgBoxStyle.Critical, Me.Text)
        End Try
    End Sub

                                  
1:
2:
3:
4:
5:
6:
7:
8:
9:
10:
11:
12:
13:
14:
15:
16:
17:
18:
19:
20:
21:
22:
23:
24:
25:
26:
27:
28:
29:
30:
31:
32:
33:
34:
35:
36:
37:
38:
39:
40:
41:
42:
43:
44:
45:
46:
47:
48:
49:
50:
51:
52:
53:
54:
55:
56:
57:
58:
59:
60:
61:
62:
63:
64:
65:
66:
67:
68:
69:
70:
71:
72:
73:
74:
75:
76:
77:
78:
79:
80:
81:
82:
83:
84:
85:
86:
87:
88:
89:
90:
91:
92:
93:
94:
95:
96:
97:
98:
99:
100:
101:
102:
103:
104:
105:
106:
107:
108:
109:
110:
111:
112:
113:
114:
115:
116:
117:
118:
119:
120:
121:
122:
123:
124:
125:
126:
127:
128:
129:
130:
131:
132:
133:
134:
135:
136:
137:
138:
139:
140:
141:
142:
143:
144:
145:
146:
147:
148:
149:
150:
151:
152:
153:
154:
155:
156:
157:
158:
159:
160:
161:
162:
163:
164:
165:
166:
167:
168:
169:
170:
171:
172:
173:
174:
175:
176:
177:
178:
179:
180:
181:
182:
183:
184:
185:
186:
187:
188:
189:
190:
191:
192:
193:
194:
195:
196:
197:
198:
199:
200:
201:
202:
203:
204:
205:
206:
207:
208:
209:
210:
211:
212:
213:
214:
215:
216:
217:
218:
219:
220:
221:
222:
223:
224:
225:
226:
227:
228:
229:
230:
231:

Select allOpen in new window

This Question has been solved and asker verified All Experts Exchange premium technology solutions are available to subscription members.

Subscribe now for full access to Experts Exchange and get

Instant Access to this Solution

  • Plus...
  • 30 Day FREE access, no risk, no obligation
  • Collaborate with the world's top tech experts
  • Unlimited access to our exclusive solution database
  • Never be left without tech help again

Subscribe Now

Asked On
2009-08-07 at 09:17:45ID24635218
Tags

Office

,

VBA

,

.net

Topics

Microsoft Visual Interdev

,

Microsoft Word

,

Microsoft Visual Basic.Net

Participating Experts
1
Points
125
Comments
3

Trusted by hundreds of thousands everyday for fast, accurate and reliable tech support.

  • "The time we save is the biggest benefit of Experts Exchange to Warner Bros. What could take multiple guys 2 hours or more each to find is accessed in around 15 minutes on Experts Exchange." Mike Kapnisakis, Warner Bros.
  • "Our team likes having a resource that is more secure than just using Google and most experts using this service really know their stuff. It's nice to look here first versus using Google." Dayna Sellner, Lockheed Martin
  • "Anytime that I've been stumped with a problem, 9 out of 10 times Experts Exchange has either the accepted solution or an open discussion of the potential solution to the problem." Kenny Red, eBay Inc.

See what Experts Exchange can do for you.

Got a question?

We've got the answer.

Experts Exchange has been collecting answers to technology questions since 1996…3 million and counting! If you have a question, chances are we already have your answer.

Screenshot of Experts Exchange Knowledgebase

Need individual assistance?

Our experts are ready to help.

If you can't find the exact answer you're looking for, ask our exclusive community of 50,000 experts. You’ll get a personalized answer from a trusted professional.

Screenshot of Experts Exchange Knowledgebase

Want to learn from the best?

Read articles from industry experts.

Thousands of free tech tips, tricks, how-to’s and tutorials are available in our peer reviewed articles section. See for yourself how smart our experts are, no login required.

Screenshot of an Article

Working on a long term project?

Store your work and research.

Save solutions to your questions, answers you’ve discovered through searching plus helpful articles in your personal knowledgebase for easy future access.

Screenshot of Experts Exchange Knowledgebase

Access the answers to your technology questions today.

Subscribe Now

30-day free trial. Register in 60 seconds.

What Makes Experts Exchange Unique?

Members of the expert community talk about why the experience at Experts Exchange is different than what you will find anywhere else.

Trusted by the world's most respected brands.

image of each brand's logo

Faithfully serving IT professionals since 1996.

Experts Exchange Logo

Try it out and discover for yourself.

Subscribe Now

30-day free trial. Register in 60 seconds.

Related Solutions

  1. Mail Merge
    Hi In the Mail merge process what part does the Start Mailmerge button play chestera
  2. Mail Merge
    How to automate Microsoft Word to perform Mail Merge from Visual studio 2005 or 2003?
  3. VB.Net WinForm Mail Merge
    Hi I have a form which gets address records from an sql database. How do I use this information to mail merge the addresses to a word document? Thanks narmi2

Free Tech Articles

  1. WARNING: 5 Reasons why you should NEVER fix a computer for free.
    It is in our nature to love the puzzle. We are obsessed. The lot of us. We love puzzles. We love the challenge. We thrive on finding the answer. We hate disarray. It bothers us deep in our soul. W...
  2. SCCM OSD Basic troubleshooting
    SCCM 2007 OSD is a fantastic way to deploy operating systems, however, like most things SCCM issues can sometimes be difficult to resolve due to the sheer volume of logs to sift through and the dispe...
  3. Migrate Small Business Server 2003 to Exchange 2010 and Windows 2008 R2
    This guide is intended to provide step by step instructions on how to migrate from Small Business Server 2003 to Windows 2008 R2 with Exchange 2010. For this migration to work you will need the fo...
  4. Create a Win7 Gadget
    This article shows you how to create a simple "Gadget" -- a sort of mini-application supported by Windows 7 and Vista. Gadgets can be dropped anywhere on the desktop to provide instant information, ...
  5. Outlook continually prompting for username and password
    There have been a lot of questions recently regarding Outlook prompting for a username and password whilst using Exchange 2007. There are a few reasons why this would happen and I will try to cover t...
  6. Backup Exchange 2010 Information Store using Windows Backup
    There seems to be quite a lot of confusion around the ability to backup Exchange 2010 using the built in Windows Backup feature. This stems from the omission of this feature prior to Exchange 2007 s...

Cloud Class Webinars

  1. Avoiding Bugs in Microsoft Access
    Alison Balter takes and in-depth look at avoiding bugs in Access. In this webinar you will learn about using the immediate window to debug your applications, invoking the debugger, using breakpoints to troubleshoot, stepping through code, setting the next statement to execute, ...
  2. Top 10 Best New Features in Visio 2010
    Scott Helmers gives live demonstrations of the top 10 new features in Visio 2010. This webinar will teach you how to create compelling diagrams by adding shapes to the page with a single click, linking the shapes in a diagram to data in Excel (or SQL Server, or SharePoint), ...
  3. IT Consultant Business Secrets Revealed
    Michael Munger, Experts Exchange tech pro and IT consultant, pulls back the curtain on his very successful businesses and answers question on every IT consultant and business owner should know about. He shares secrets on what he did to solve the 5 most common problems in IT, ...
  4. Disaster Recovery and Business Continuity
    Quest CTO, Mike Billon, gives an overview of the steps involved in building a dunamic disaster recovery plan. Through case studies and an examination of software/hardware tooles for monitoring and testing, you'll gain a better understandin of where you are, where you want ...
  5. Organize Your Visio Diagrams with Containers and Lists
    Scott Helmers uses cross functional flowcharts, wireframe diagrams, data graphic legends and seating charts to teach you: how to ustilize all three new structured diagram components in Visio 2010, the best practices for organizeing shapes in previous version of Visio, how to organize ...
  6. How to Us Objects, Properties, Events and Methods in Microsoft Access
    Alison Dalter gives an in-depbth look at objects, properties, events and methods in Microsoft Access. In this webinar you will learn about using the object browser, referring to objects, working with properties and methods, working with object variables, understanding the ...

Join the Community

Give a Little. Get a Lot.

Join the community of experts here and help other tech pros by answering question in your area of expertise. You can earn FREE access to all Experts Exchange's premium features and resources.

Join the Community

Answers

 

by: GrahamSkanPosted on 2009-08-09 at 03:11:44ID: 25053551

You appear to have a Mail Merge main document but you are not using the Mail Merge functionality.

You get one document per record because you loop through the datasource rows.
In the loop you create a new word application, open the mail merge main document, look for all the merge fields and replace them with text from the datasource. You then save the edited main document with a new name.

To automate a mail merge, it is best to set up your main document in Word and then run code similar to the VBA code below.

Dim wdApp As Word.Application
Dim wdDocMain As Word.Document
Dim wdDocRes As Word.Document
 
Set wdApp = CreateObject("Word.Application")
Set wdDocMain = wdApp.Documents.Open("C:\MyDocPath\MyMainDocFile.doc")
With wdDocMain.MailMerge
    'the main document can remember the data for the next three lines, so they may not be necessary
    .OpenDataSource Name:="C:\MyDataPath\MyDatabase.mdb", SQLStatement:="SELECT * FROM `MyTable`"
    .MainDocumentType = wdFormLetters
    .Destination = wdSendToNewDocument
    .Execute 'this line is essential
End With
 
Set wdDocRes = wdApp.ActiveDocument
wdDocMain.Close 'wdDoNotSaveChanges
wdDocRes.SaveAs "C:\MyDocPath\MyResultDocFile.doc"
wdDocRes.Close wdDoNotSaveChanges
                                              
1:
2:
3:
4:
5:
6:
7:
8:
9:
10:
11:
12:
13:
14:
15:
16:
17:
18:

Select allOpen in new window

20120131-EE-VQP-002

3 Ways to Join

30-Day Free Trial

The Experts

98% positive feedback on 31,087 answers since March 2000. angeliii is a Microsoft Most Valuable Professional for his work with MS SQL Server & Develoment.

He has also proven his knowledge of Visual Basic Programming, PHP Scripting and Oracle Databases.

The Experts

97% positive feedback on 10,752 answers since July 2000. lrmoore has more than 18 years experience in the networking industry.

The six-time Mircosoft MVPs specialties include firewalls, virtual private networking, and network management.

Testimonials

"...and excellent source for support... Kind of like having your very own IT dept." Electriciansnet

Testimonials

"I was apprehensive at signing up at first. However... it has already made my life as an IT administrator much easier." JaCrews

Testimonials

"WOW! You guys have great, active, and knowledgeable people on here." moore50

Business Clients

Business Clients

In the Press

"If you’ve got a question... Experts Exchange can supply an answer.”

In the Press

"...an invaluable aid for both IT professionals and those who require tech support."

In the Press

"where IT professionals provide quick answers on just about any topic"

Business Account Plans

Loading Advertisement...