1. Run PaperPort and open the 'Output' tab of the scanning profile created in Part 1
Run
PaperPort.
Click the
Scan Settings button on the ribbon.
This will bring up the
Scan or Get Photo pane.
Select the
custom scanning profile that you created during Part 1 of this video tutorial series.
Click the
Settings button.
Click the
Output tab.
2. Test scanning to a PDF Image file
Click the drop-down arrow on the
File type field.
Select
PDF Image and click
OK.
Put a document in your scanner and click the
Scan button. You will now have a
PDF Image file. Open it in any PDF reader/viewer and try to copy/paste the text. It will not work. It is an image-only PDF. There is no text from OCR.
3. Test scanning to a PDF Searchable Image file
Click the drop-down arrow on the
File type field.
Select
PDF Searchable Image and click
OK.
Put a document in your scanner and click the
Scan button. You will now have a
PDF Searchable Image file. Open it in any PDF reader/viewer and try to copy/paste the text. It will work. It has text created by OCR.
4. Test scanning to a Word document
Click the drop-down arrow on the
File type field.
Select
Microsoft Word Document and click
OK.
Put a document in your scanner and click the
Scan button. You will now have a
Word document. Open it in Word. It has text created by OCR and may have other interesting attributes depending on the nature of the source document, such a Word table.
5. Test scanning to an Excel spreadsheet
Click the drop-down arrow on the
File type field.
Select
Microsoft Excel Spreadsheet and click
OK.
Put a document in your scanner and click the
Scan button. You will now have an
Excel spreadsheet. Open it in Excel. It has text created by OCR and usually does a good (but not always perfect) job of creating the columns and rows of the spreadsheet.
6. Save your custom scanning profile(s) for future use
After naming the scanning profile in the
Profile tab; selecting the various Scanner Enhancement Technology options in the
SET tab; entering the item naming convention and file type in the
Output tab; and choosing the general scanning parameters in the
Scan tab —
save the scanning profile for future use.
That's it! This completes the two-part series. If you find this video to be helpful, please click the
thumbs-up icon below. Thank you for watching!