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Steps to Back up and Restore Exchange Mailboxes

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The Exchange Server, carrying the mailboxes of all the users, also requires data backup operations, which can help Exchange users to recover data in case of disasters like hard drive malfunction, Operating System (OS) crash, or other such system inconsistencies. You can back up or create the duplicate copy of your Exchange data on your hard drive, and then archive the data on to another storage device. The storage medium for backup can be a removable drive, an external hard drive, CD, DVD, or anything. You can easily restore the data from the disk wherein you have saved the backup easily when any hard drive problem occurs.

Mentioned below are the steps to create the backup of Exchange mailbox file to a file or tape:

Open Backup. Generally, the backup or restore wizard starts by default, unless it is disabled. You can use this wizard or directly go to the next step for working in ‘Advanced Mode’.

Click on the ‘Advanced Mode’ link provided on the ‘Backup’ or ‘Restore’ wizard.

Go to ‘Backup’ tab, and then click ‘Job >> New’.

Choose the files and the folders that you want to back up by checking the checkboxes provided to left of them in the ‘Click to select the check box for any drive, folder, or file that you want to back up’ tab.

Perform one of the following tasks from the ‘Backup destination’:

Choose ‘File’, if you want to back up files and folders to a file. This is generally selected by default.

Select the tape device, if you want to create the backup on tape.

Perform any of the below mentioned activities:

If you are backing up your files and folders to a file, then type the path and the name of the backup file (.bkf) or you can click ‘Browse’ button for finding the file.

If you want to back up files and folders to a tape, then select the tape you want to utilize.

Go to ‘Tools >> Options’, and then select the backup options, such as the type of the backup and type of your log file. When you are done with selecting the backup options, click ‘OK’.

Click ‘Start Backup’, and then make changes in the ‘Backup Job Information’ dialog box.

For setting up the advanced backup options, such as data verification or hardware compression, click ‘Advanced’. Click ‘OK’ when you are done with setting advanced backup options.

Click ‘Start Backup’ for starting the backup process.

Follow the below mentioned steps to restore the files from file or tape:


Open Backup.


On the backup wizard, click ‘Advanced Mode’ link.


Click ‘Restore and Manage Media’ tab, and then in ‘Click to select the check box for any drive, folder, or file that you want to restore’ tab, select the files and folders that you want to restore.


Do one of the following activities in the ‘Restore files to’
Click ‘Original Location’ when you want the backup files to be restored at the original location, and then skip to step 6.

Select ‘Alternate Location’, if you want to restore your backup files to some other location.

Select ‘Single Location’, if you want your files and folders to be restored at a designated location.


Type the path or browse for its location when you have selected ‘Alternate location’ or ‘Single folder’.


Go to ‘Tools >> Options’, click ‘Restore’ tab, and then perform any of the below mentioned activities:
Click ‘Do not replace the file on my computer’, if you do not want replica of your files.

Click ‘Replace the file on disk only if the file on disk is older’, if you want the restore operation to replace the older files.

Click ‘Always replace the file on my computer’, if you always want to replace the files on your disk.

Click ‘OK’ after selecting any of these restore operations.


Click ‘Start Restore’.


Click ‘OK’ to start the restoration.
In this way, with the help of these simple steps, you can create and restore the backup of your Exchange Server mailboxes.

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