Most Common Mistakes made by Exchange Administrators/Engineers when deploying Exchange Mailbox Servers

Published on
8,158 Points
13 Endorsements
Last Modified:

People frequently reach out to me to assist with outages in their Exchange environments.  It's alarming how many Exchange Engineers/Administrators hold current Microsoft certification, yet continue to make these mistakes over and over.  Here are some tips you should follow when deploying an Exchange Mailbox server.


  • Place Exchange Database and Logs on Thick Volumes
Never use thin provisioned disks in Exchange. When a thin provisioned volume is added to a server, the server operating system has no insight into the storage array.  Why does this matter?  It matters because the storage array is only allocating what is being used.  As Exchange data is processed, the storage has to zero-out the block and reserve it first before the transaction can be written.  This is a performance bottleneck for Exchange, especially in large environments.  No high I/O applications should ever use thin provisioning.  Always be specific about your storage needs if another team handles your storage requests.  If you don’t have access to your storage array, request a screen-shot from them when they provision storage for you.  Always validate Exchange builds with a catalog of validation documents. 
  • Follow Best Practice
Always obtain best practice documentation from all your vendors.  Sometimes you will run into situations when you have contradictory best practice guidelines.  Most of the time you should use the vendor’s guidelines if this comes up.  Here is a good example:
Scenario: Deploying Exchange 2013 in a VMware virtual environment with NetApp SAN attached storage. After reading Microsoft Best Practice for Exchange, NetApp best practice and VMware best practice documents, you’ll come across situations where Microsoft says not to do something and NetApp says you should.  In this example you would always follow NetApp guidelines (as long as this doesn’t violate a support agreement with Microsoft.)  Sometimes VMware best practice will contradict NetApp guidelines, this can be tricky sometimes.  If you are unsure how to proceed, reach out and get advice from experts. Sometimes you can find deployment documents written by your storage vendor and VMware.
  • Use correct Allocation Unit Size used when formatting disks
When you format a disk for Exchange make sure you change the allocation unit size from Default to 64K, unless #2 above indicates otherwise!  If you aren’t the one who formatted the disk, you can check the allocation unit size with this command (assuming the disk you are looking at is M:) Fsutil fsinfo ntfsinfo m:
The line “Bytes Per Cluster” is the allocation unit size. You can also use diskpart to get the size, after selecting the volume, DISKPART> filesystem will give you size.
  • TCP Chimney Offload and Receive Side Scaling should be disabled on Network Controllers
Always use these commands to disable these on each Exchange DAG member
netsh int tcp set global chimney=disabled
netsh int tcp set global rss=disabled
  • NEVER use DHCP to assign a DAG IP Address
Always use a static IP address for your DAG.  I can’t tell you how many times I’ve been asked to assist someone with an Exchange outage and discover the DHCP assigned IP to the DAG is a duplicate on the network.
  • Separate Replication Traffic
Use separate network interfaces for Exchange replication traffic.  Make sure you disabled replication on the interfaces used for MAPI.  It always helps to change the labels of these networks in Exchange so you know which one you are disabling! I’ve seen in several environments the server did have a separate interface for replication traffic, but the DAG configuration didn’t have replication disabled on the other interface.
  • Define DAG heartbeat threshold settings accurately for your environment
This is probably the scenario I get asked about the most. I’ve seen environments turn off DRS because of this causing problems on their servers.  Always define the cluster heartbeat settings if a server will be subject to vMotion. Here are the commands to see the heartbeat settings (assuming my cluster name is DAG1 and the commands to change them:
Cluster /cluster:dag1 /list /prop:samesubnetdelay
Cluster /cluster:dag1 /list /prop:crosssubnetdelay
Cluster /cluster:dag1 /list /prop:crosssubnetthreshold
Cluster /cluster:dag1 /list /prop:samesubnetthreshold
Cluster /cluster:dag1 /prop samesubnetdelay=VALUE
Cluster /cluster:dag1 /prop samesubnetthreshold=VALUE
Cluster /cluster:dag1 /prop crosssubnetdelay=VALUE
Cluster /cluster:dag1 /prop crosssubnetthreshold=VALUE
  • DAG Latency
This one is simple, site link latency for a DAG should NEVER exceed 500ms.  Make sure your network is able to support your Exchange environment.
  • Make sure VMDK’s are provisioned right
If you follow #2, you’ll know there is only one way to provision VMDK’s on Exchange servers.  Always remember these four words: Thick Provision Eager Zeroed
And make sure you get those screen shots if you don’t have access to your virtualization environment!
  •  VMFS volumes for Exchange should be segmented from other services
Exchange should never have to fight for I/O.  Dedicate VMFS volumes for Exchange, this is especially important in large organizations. 
  •  Monitor your backups!
If you don’t have something monitoring your Exchange backups, do it now.  This problem will creep up on you rather quickly and the consequences can be catastrophic, resulting in email data loss.  Know how long your environment can withstand a backup failure before storage fills up and define your monitoring process to alert accordingly.   

Expert Comment

Brilliant article!

Expert Comment

by:Rik Tammegat
About storage... my pet peeve :)

I agree with your recommendation about full provisioning for log disks. These grow and shrink periodically, especially when using log backups. The storage array therefore has to allocate and deallocate constantly, which only adds overhead. I do, however, want to put up a side note for thin provisioning with the database disks. Some storage systems detect "zero-outs" on thin provisioned LUNs. The effect is that the writes are acknowledged to the Exchange servers, but won't get written to disk. Result is a faster "zero-out" than with full provisioning.

Bottom line: Know your storage box.

Expert Comment

by:Senior IT System Engineer
Thanks for sharing RKluxen,

I couldn't agree more on those points that you've shared above.

What about:

1. set the swapfile to static size ?
2. disabling IPv6
3. skipping the .NET framework update for all server running Exchange server.

Featured Post

Improve Your Query Performance Tuning

In this FREE six-day email course, you'll learn from Janis Griffin, Database Performance Evangelist. She'll teach 12 steps that you can use to optimize your queries as much as possible and see measurable results in your work. Get started today!

Join & Write a Comment

This video shows how to quickly and easily deploy an email signature for all users in Office 365 and prevent it from being added to replies and forwards. (the resulting signature is applied on the server level in Exchange Online) The email signat…
This video tutorial shows you the steps to go through to set up what I believe to be the best email app on the android platform to read Exchange mail.  Get the app on your phone: The first step is to make sure you have the Samsung Email app on your …

Keep in touch with Experts Exchange

Tech news and trends delivered to your inbox every month