Making the Switch from Microsoft to Google Apps

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Many companies are making the switch from Microsoft to Google Apps. Use this article to learn more about what Google Apps has to offer and to help if you’re planning on migrating to Google Apps.

It is important to note that there is a pricing plan to use Google Apps for businesses. The cost is $5 per user per month or $50 per user per year. The pricing for Microsoft Office 365 is much more complex and expensive.  

First and foremost, for those who are unfamiliar with Google’s office integration platform, Google Apps works similarly as Microsoft Office 365. Gmail and Google Calendar can substitute Microsoft Outlook and Microsoft Exchange. Google Drive contains platforms that are similar to Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft One Drive. All documents made through Google Drive can be shared with others. Google Drive will allow users to edit files in real-time as well.
Google Drive includes services such as Google Docs, Google Sheets and Google Slides. These can be accessed online or by downloading the respective app through your smartphone. Through the web you can access and edit all your files through Google Drive. On your mobile device you must download each separate app to use the editing function. Google Drive can sync documents by using the cloud and also allows users to collaborate on files offline. 
The most significant difference between Google Apps and Microsoft is that Google Apps has a simpler interface. Even Microsoft's former Executive, Rahul Sood chose Google Apps over Microsoft because of its simiplicity, calling Gmail "the gateway drug to Google Apps." This review also compares both office suites and explains how Google is taking the "minimalist approach." Although it is simple, most of the basic features seen in Microsoft can still be found in Google Apps. 
To take data from Microsoft Exchange, download this Microsoft Exchange to Google Apps Migration Tool. This will takes your emails, contacts and calendar from Microsoft Exchange and download them into Google Apps. To migrate data from Microsoft Outlook, download this Microsoft Outlook to Google Apps Migration Tool.
If you still want to continue using Microsoft Outlook, you can download this Google Apps Sync for Microsoft Outlook Migration Tool that will allow ongoing synchronization between Microsoft Outlook and Google Apps. Anything added to Microsoft Outlook or previously used with Outlook will also be found in your Google Apps. You can also choose which calendars you would like to be synched from Microsoft Outlook.
Hopefully this article eases your transition from Microsoft Office to Google Apps. 

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