<

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

x

Removing email from an Exchange server

Published on
5,074 Points
2,074 Views
Last Modified:
Thomas Zucker-Scharff
Veteran in computer systems, malware removal and ransomware topics.  I have been working in the field since 1985.
User Beware!  This is a rather permanent solution to removing your email from an exchange server.  The only way to truly go back is to have your exchange administrator restore your mailbox from backups.  This is usually the option of last resort.  At least at my institution, one has to show a business need for such an action.  So proceed with caution, and remember if this is an attempt to keep the email you have received so far private, it won't work.  Backups are there for a reason.  An email you receive going forward would not be stored on the exchange server, so would not be accessible as easily.  But anything going through your work network is available to your bosses in some shape or form.

So first, the easiest way to do this is with outlook.  This example will use Outlook 2010 on a windows 7 Pro 64bit computer connected to an Exchange 2010 installation.  One of the only reasons I am writing this is because in the past week I have either had several requests or seen several questions here on Experts Exchange asking for just this information.  

I made a quick silent video of the process here.  the video repeats what is listed below, with some emphasis of what to do when.  It comes down to the following:
  1. Start outlook
  2. When you see the main Outlook window, click on the file menu
  3. After clicking on the File menu you should see the following screen:file-menu.PNG
  4. Click on Account settings and in the drop down click Account Settings again and this screen should pop up:data-files-settings.PNG
  5. Next click the "Change Folder" button and you will see a warning dialog box like this onemail-delivery-location.PNG
  6. If you answer yes, ALL current and historical email on the exchange server will be downloaded to a pst file on your machine.  It will NO LONGER exist on the live instance of Exchange (snapshots of the exchange server will still have your  complete mailbox up until that point).  This is  a permanent action and cannot be reasonably reversed.  Clicking No in this dialogue box will cancel the operation completely.
On the other hand, if you just wish to have an exact copy of your mailbox, use the export feature built into Outlook.  There is a short silent video on how to do that as well.

If this article helped you fell free to vote it helpful!  In this way I can see which articles I write are most helpful and where I should concentrate my energies.
 
0
Comment
0 Comments

Featured Post

Determine the Perfect Price for Your IT Services

Do you wonder if your IT business is truly profitable or if you should raise your prices? Learn how to calculate your overhead burden with our free interactive tool and use it to determine the right price for your IT services. Download your free eBook now!

Join & Write a Comment

This video tutorial shows you the steps to go through to set up what I believe to be the best email app on the android platform to read Exchange mail.  Get the app on your phone: The first step is to make sure you have the Samsung Email app on your …
Please check the video also in regards to recovery of deleted emails from office 365 admin center and through the MFCMAPI tool. I have mentioned each and every step with the proper steps that need to be taken care of.

Keep in touch with Experts Exchange

Tech news and trends delivered to your inbox every month