Browse All Articles > How to Set “Out of Office” in Different Versions of MS Outlook?
MS Outlook is integrated with a completely new feature well known as Automatic Replies (Out of Office). In this article we will discuss about procedure to set this “Out of Office” functionality in different versions of MS Outlook application
Microsoft Outlook is comprises of several exclusive features. Among them, Out of Office is one of crucial aspect in Outlook. This feature is a significant way to respond back emails even when you are out of office irrespective of the fact whether your computer is turned on or off. This means that a message (customized by you) will be forwarded on your behalf when you are unable to email yourself conveying a message that you are not unavailable to respond at that moment. This feature however works with the email server is running on MS Exchange and if it is not, the option will not be available for use. Here we will discuss about the steps required to enable Out of Office in several editions of MS Outlook.
1. Click on File option and then click on Info tab from menu list. For Outlook running with Exchange accounts, Automatic Replies option will be automatically visible there. Click on this Automatic Replies option.
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2. In the Automatic Replies dialog box, settings according to you requirements have to be done.
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3. Check the “Send Automatic Replies” check box.
4. In case you want to provide a specific date range or time, check the option of “Only send during this time range” and fill the required time ranges.
5. Type the message you want to send under “Inside my organization” and “Outside my organization” as per your requirement.
6. Click OK.
7. The replies will be sent as per the date range provided by you. If you have not provided any date range, the message will be reverted until you change the settings again.
Microsoft Office Outlook 2007
1. On the MS Outlook application main menu, click and explore Tools.
2. Under Tools, select the “Out of Office Assistant”.
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3. Again you will get an Automatic Replies dialogue box where further settings can be done.
4. Check the “Send Automatic Replies” check box.
5. In case you want to provide a specific date range or time, check the option of “Only send during this time range” and fill the required time ranges.
6. Type the message you want to send under “Inside my organization” and “Outside my organization” as per your requirement.
7. Click OK. The replies will be sent as per the date range provided by you. If you have not provided any date
Microsoft Office Outlook 2003
1. Go to the Tools menu and click Out of Office Assistant.
2. Under this “Out of Office Assistant” dialog box, click on “I am currently Out of Office”.
3. In “AutoReply only once to each sender with the following” text box, type the message to be sent.
4. Click OK.
5. This Assistant will send message unless you perform the settings again and select “I am currently in the office” option.
Conclusion
In this way, following simple steps one can easily set the “Out of Office” or “Out of Office Assistant” to follow up automatic replies. This feature however is only available with the Exchange server Outlook account. And if you are unable to view the Out of Office command or option in your MS Outlook application, you don’t have an Exchange server account profile. But with the usage of Rules & Alerts, one can acquire similar environment in Outlook application.
Turn on “Automatic Replies” or “Out of Office”
Microsoft Office Outlook 2013/2010
1. Click on File option and then click on Info tab from menu list. For Outlook running with Exchange accounts, Automatic Replies option will be automatically visible there. Click on this Automatic Replies option.
2. In the Automatic Replies dialog box, settings according to you requirements have to be done.
3. Check the “Send Automatic Replies” check box.
4. In case you want to provide a specific date range or time, check the option of “Only send during this time range” and fill the required time ranges.
5. Type the message you want to send under “Inside my organization” and “Outside my organization” as per your requirement.
6. Click OK.
7. The replies will be sent as per the date range provided by you. If you have not provided any date range, the message will be reverted until you change the settings again.
Microsoft Office Outlook 2007
1. On the MS Outlook application main menu, click and explore Tools.
2. Under Tools, select the “Out of Office Assistant”.
3. Again you will get an Automatic Replies dialogue box where further settings can be done.
4. Check the “Send Automatic Replies” check box.
5. In case you want to provide a specific date range or time, check the option of “Only send during this time range” and fill the required time ranges.
6. Type the message you want to send under “Inside my organization” and “Outside my organization” as per your requirement.
7. Click OK. The replies will be sent as per the date range provided by you. If you have not provided any date
Microsoft Office Outlook 2003
1. Go to the Tools menu and click Out of Office Assistant.
2. Under this “Out of Office Assistant” dialog box, click on “I am currently Out of Office”.
3. In “AutoReply only once to each sender with the following” text box, type the message to be sent.
4. Click OK.
5. This Assistant will send message unless you perform the settings again and select “I am currently in the office” option.
Conclusion
In this way, following simple steps one can easily set the “Out of Office” or “Out of Office Assistant” to follow up automatic replies. This feature however is only available with the Exchange server Outlook account. And if you are unable to view the Out of Office command or option in your MS Outlook application, you don’t have an Exchange server account profile. But with the usage of Rules & Alerts, one can acquire similar environment in Outlook application.
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