Learn about cloud computing and its benefits for small business owners.
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Only those who own a business can understand how hard it sometimes gets to break through a rough patch or to compete with other, more-grossing companies that keep taking your customers. Being a small business owner means you have to make many important decisions and one of them is whether you will use the benefits of cloud computing or not. If you had decided to use this kind of a service, you have made one of the best decisions for your business' benefit. Here are the 5 reasons why cloud computing is so beneficial for your business.
1. Enhanced Productivity
By storing your files and data on a cloud storage such as OneDrive made by Microsoft, you will keep your business data available anywhere, to anyone with given access. This availability will increase productivity and efficiency of your employees. They will no longer be deprived of having access to that crucial document whenever needed. With a few clicks and the usage of the latest search technology, they will be able to easily access stored content even when they do not know the real file name.
2. Smooth Collaboration
Cloud computing has gained popularity in the past few years, especially when it comes to companies and businesses with a remote workforce. Namely, the main reason behind the hype is the somewhat newly created ability to schedule conference calls, meetings and share documents with each other from all over the globe, via the internet.
Cloud-based web apps (such as Basecamp, for example) also feature shared calendar task lists. Others enable employees to collaborate on projects by using voice communication and when needed, video calls (Skype). Some cloud infrastructure programs give you the ability to include customers and vendors in these meeting rooms as well. It all starts with shared information and a fast access by everyone signed in. It all leads to business success through productive and efficient collaboration.
3. Automatic Data Sync
Just how many times have you lost your work due to a sudden loss of electricity or system crash? Hours and hours of work can be gone just like that. Needless to say, this is the last thing you would want to happen to your own business. By using a cloud-based app such as Google Docs when working on a project or editing a file, it automatically syncs any changes across all devices and updates the document you are working on so that everyone can see the latest version and have a one-click access.
It often happens that good use of technology is what makes a successful business. Cloud systems are online 24/7 and kept on private servers, beyond anyone else’s reach. Keeping your data in the cloud is much safer than keeping it on your hard drive or your own servers. All the fresh cloud technology companies have the best safeguards protecting their storage servers. There is little to none chance of cyber-attacks or loss of someone’s important business information.
No longer will you have to worry about your hard drives running out of storage space, or your entire computer running slower because of its immensity. By having it in the cloud, your storage space will only continue to grow. Every time you reach your maximum storage capacity and are in need of more, another server can be set up and your new data can immediately be stored on it. That is how cloud storages work and it is brilliant. You will not have to worry about storage space ever again. What is more, giving new employees access to relevant files is easier than ever: no installing, no downloading or updating, simply add them to the cloud and give them access to your data.
5. Aggregation of Ideas
If you are among those who have the best ideas at random or in weird moments, do not let them get away that easily. Simply use your cell phone and with the help of Microsoft’s OneNote memorize and store them. You can also save web pages for later reading, save photos, videos, and other useful pieces of content. Since it is all within the cloud infrastructure, you can easily share the aggregated content with your co-workers, business partners, employees, or even customers.
Cloud computing has brought together a revolution in the world of business. It will be the main propeller behind the success of many companies. The flexibility it offers is just incredible and not only it is economically better, but it is also more reliable and interactive than ever. If you happen to be a small business owner, it is about time you start devoting your attention to cloud computing.