How to Extract Exchange Mailbox from Exchange Backup File

Marshal HubsEmail Consultant
It is a known fact that if an organization stresses on following a strict backup regime, it always has sufficient material to bounce back from even severe Exchange disasters.

But in addition to keeping its backups relevant, an organization has to ensure it stays up-to-date with the right kind of tools that can help it make the most of those backups.

When it comes to Exchange upkeep, backing up critical data enlists as one of the top priority tasks for any administrator. And it should be since a proper backup can play the part of the sole saving grace in the event of a server crash. But backing up is seldom restricted to setting the server to automatically create copies of all essential files and save them at a pre-decided location.

Diligent DBAs often spend hours devising lucrative plans and strategies to create the most effective backup routine which suits an organization’s needs while ensuring that every bit of information that’s important to the business is accounted for.

But an administrator’s tryst with backups doesn’t end with creating and saving them to be used in the future. They also need to know exactly how to extract the required data from the backups and restore it to the server when the need arises.

A single error in judgment while trying to extract Exchange mailbox from Exchange backup can worsen an already difficult situation when the server has crashed; and the situation becomes even trickier if one or more Exchange backups are corrupted.

The best technique to avoid any unfavorable conditions, therefore, is taking the help of a competent software program which can help you extract Exchange mailbox from BKF file (Exchange backup file). Such an application would not only let you pull out selective information from the backup (instead of having to restore the entire backup) but also achieve a lot more in an efficient manner. In our opinion, Stellar Mailbox Extractor for Exchange Backup is the best tool for this kind of scenario.

How Stellar Mailbox Extractor can help your business

The entire Exchange backup and restore procedure is quite complex and lengthy in nature involving a ton of steps. While you can automate the time at which the backup and restore should be performed, there’s hardly any facility to mechanize exactly which mailboxes should be backed up or restored.

Typically, there are thousands of user mailboxes residing on an Exchange server. Backing them up takes a significant amount of time and equally, voluminous time is needed for a restore operation. Add to that the inconvenience of having to restore the entire database even if all that’s really needed is the extraction of a few critical mailboxes.

To overcome such a messy situation, products like Stellar Mailbox Extractor for Exchange Backup have been designed. This advanced software enables administrators to specifically pull out only the desired mailboxes from Exchange backup files so that they don’t need to restore an entire database for the purpose. In this sense, the product is a lifesaver on the time and effort front. The strategy it follows is simple:

Here’s a quick glance at the features that make this tool capable enough to smoothly extract Exchange mailbox from Exchange backup:

  • It efficiently repairs corrupt EDB backup (BKF) files to facilitate the retrieval of inaccessible user mailboxes, storage groups, public folders, etc.
  • It can perform simultaneous conversion of multiple Exchange server mailboxes
  • It allows restoring database objects in multiple file formats like MSG, EML, PST, Office 365, PDF, RTF and HTML
  • It supports searching for particular emails from a converted file
  • It supports data recovery from Unicode BKF files
  • It can even extract offline mailboxes from BKF files

Additional Benefits

Over and above its strong features, this software comes fully equipped with a GUI which makes its operation extremely easy. Its demo version can be quickly downloaded and installed on any server running Exchange 2016, 2013, 2010, 2007 as well as 2003.

What’s more, now you can get this product as part of the Stellar Exchange Toolkit which also includes 4 other ultra-helpful tools for the Exchange server. Procuring this single toolkit can ensure long-term health benefits for your organization’s Exchange server by equipping it to deal with sundry issues in 5 different ways.

How it works

Here’s the simple step-by-step guide detailing how you can extract Exchange mailbox from BKF files using this product:

  1. Download, install and launch the software
  2. From the software’s home screen, select the Exchange backup (BKF) file from a known system location or search for it using the software’s convenient ‘Find’ option
  3. Click on ‘Start’ to initiate scanning of the selected Exchange backup file
  4. Once all the mailboxes are scanned, the tool shows a preview of the recoverable items in the left-hand panel. From here, you can select which items you wish to extract by placing a check on the boxes adjacent to them
  5. To extract selected mailboxes, click on ‘Save’ from the main menu
  6. When prompted, pick an output format and a destination folder to save the data

When the process completes, a confirmation message is displayed informing you that your coveted mailboxes have been extracted.


Regardless of whether the BKF files you have are healthy or corrupted, Stellar Mailbox Extractor for Exchange Backup can assist you with extracting selective Exchange mailboxes from Exchange backup files in a safe and efficient manner.  


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