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How to Backup Office 365 Mailboxes to PST in Easy Steps with SysTools

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Microsoft Office 365 is one of the most widely used business productivity suites. Over 23 million users around the world are now utilizing Office 365 and this number increasing every year. Here we have discussed topic how to backup Office 365 Mailboxes to PST easily.

Microsoft Office 365 is one of the most widely used business productivity suites. Over 23 million users around the world are now utilizing it because of its industry-leading security measures, privacy, compliance and accessibility support features. 

Though it is an almost perfect business cloud solution for most, data loss and protection are still major concerns for many users who are using this cloud service. Even though it has data replication between the data center and servers, it cannot prevent errors like intentional, malicious deletion or accidental information deletion caused by a user or hacker.

In such cases, a trusted solution can protect against data loss conditions by providing the ability to recover. Another key reason for a solution like SysTools Office 365 backup Software is to backup Office 365 mailbox on the local machine and archive emails locally in PST file format, at affordable prices. The email messages can be deleted from the Microsoft cloud yet still can be accessed from Office 365 backup as long as users want to do so.

Reason for Backing Up Office 365 Mailboxes Data?

Data files that are archived inside and outside of Microsoft’s data centers can only protect against hardware and software failures on Microsoft’s side. This cannot defend against accidental data deletions that are discovered after 30+ days or when the trash bins of the site have been deleted.

To avoid such states, generating a backup of Office 365 data is a great possible solution to keep our data secure and safe. Now the question arises how to backup of Office 365 mailboxes? Well, there are several manual solutions for the same but, all these methods are complex and may lead users to permanent data loss conditions. Thus, we recommend using SysTools Office 365 Backup tool to backup your Microsoft Office 365 database. Now, we are shedding light on why exactly this program can prove to be just what users need when face data loss conditions in Microsoft Office 365.

Office 365 Backup Software: A Brief Introduction

What will you get if you combine powerful Office 365 data archiving features with multiple file formats to save archived data, various naming conventions, filters for selective data backup and extremely user-friendly GUI? Yes, you guessed it right- you will get the best Office 365 backup software that is named as SysTools Office 365 Backup Tool.

This software for Microsoft Office 365 backup is designed with a sole intention to schedule auto-increment Office 365 backups on local machines and export data into a local Outlook PST file format on both Windows and Mac OS X. 

The software is not like other products that promise one thing and deliver another. It actually stays true to its word because it offers hassle-free, risk-free, and quick Microsoft Office 365 email backup. It supports backup for both single and multiple user O365 mailboxes in PST File Format. The Microsoft Office 365 email backup can be saved in multiple file formats such as Outlook PST and EML. All technical and non-technical users can easily use this utility because of its interactive GUI.

How Microsoft Office 365 Backup Tool by SysTools Benefits you?

Every tool comes with many features, however, what do these features mean to users? What are the benefits you can get while using the same product or why should you choose only that product? Well, to answer these all questions, we have compiled a list of key advantages that users can get via the software:

  • In-built Office 365 Backup schedule option helps to take auto-incremental backups. No need to run the tool all the time, once the backup is scheduled software runs automatically in the background at the day, date, and time selected.

  • You can take single backups as well as multiple Microsoft Office 365 mailboxes with this Office 365 Backup Solution.

  • You can access the Office 365 archived emails from various applications such as Outlook, Thunderbird, Outlook Express, Windows Live Mail, Windows Mail, and from Mac OSX easily. It is so because the tool has the ability to store Microsoft Office 365 email backup in various file formats with auto-mapping.

  • You do not need to select each folder to migrate data because SysTools for Microsoft Office 365 Backup automatically selects all the data items for full mailbox backup. This is a smart function of the tool that can save a lot of time. Else users can select optional data to back up.

  • The Microsoft Office 365 Backup tool enables users to use desired naming patterns. You can specify the name to save archived data file while exporting PST from Office 365. One can archive mailboxes in bulk and can save a lot of time.

  • If you are required to save the data of a selected time period or wants to save only a few data items, then it is also possible via SysTools Office 365 Backup tool. It is so because it provides filters for selective data backup.

  • For your ease and to avoid confusion after taking a backup of Office 365 emails, the Microsoft Office 365 data backup keeps the folder hierarchy intact. You will get files and folder’s data structure as it is even after a backup.

How to Backup Office 365 Mailboxes to PST using SysTools Office 365 Backup?

Step 1: First of all download SysTools Microsoft Office 365 Backup (demo exe) and install it. Now go to the Start menu of your computer and select All Programs >> click on SysTools Office365 Backup to run the software.

Step 2: After that, click on Login into Office 365 Account via entering Username and Password to backup Office 365 Mailboxes to PST. Then, click on Sign In.

Step 3: Now, choose Mails & Document >> Now Apply Date Range Filter to take backup of Office 365 emails on your local machine date wise or by default software will backup complete emails and documents.


Step 4: Schedule and Backup Path: Now choose one of the backup options to schedule and select Date and Time to start the backup. Browse the desired location to save Office 365 mailbox backup and hit the Finish button.

Step 5: A new window will appear now with Office 365 User ID, Folder Path, and Status of the backup process. Wait until Office 365 mailbox backup process gets completed. After successful, Microsoft Office 365 data backup hit the OK button.

Step 5: Next, select the mailbox items and documents which you are required to export into PST file format from Backup. 

Step 5: Then, apply date filter (if required) for the resultant file. Browse location to save PST file. Now click on Export to start backing up Office 365 emails to PST. 

Backup of Office 365 Mailboxes to PST file has been created. To verify the done process, navigate to the location where you saved the backup file and now access your Office 365 emails locally.

Why Choose this Product Over Others?

As a client what you always manage is the battle to compare various tools created for a similar reason. Furthermore, looking at between comparative items before spending cash on them is the correct approach as well. Indeed, even in the case of SysTools Office 365 Backup tool, there are various applications contending with it for the best spot. So, why should you pick only this product over the others? Here what our user say about Office 365 Backup Software

Longin Symanski from @nalyze Infotech Germany says:

“This Microsoft Office 365 email backup is one of the safest and simplest ways to backup of Office 365 mailboxes to PST / EML file format. As I am a non-technical user, but I have faced no difficulty while using this amazing software. Simple GUI makes the task easier”.

Stephen J. Sharp from the USA says:

“Tried this solution to take offline backup of Office 365 mailboxes to PST. I successfully archived one of our X employee Office 365 Mailbox data.

SysTools Office 365 Backup tool believes in performance over everything else. That is why CNET has awarded this program a 5-Star rating. It has been also suggested by “We Suggest Software” for its distinctive features. This software has scored 99% in client satisfaction in a poll by “FinanceOnline.”

Note: Overall $19 per User (One time Payment) make this software a cheapest among the list of Softwares. Don't think just grab the opportunity, Offer is available for a limited period of time.

Concluding Lines

As Microsoft Office 365 cannot prevent your data from various accidental or intentional deletion cases, keeping a backup of Office 365 mailbox locally is a better choice.  SysTools backup for Microsoft Office 365 is suggested to execute this task without any data loss because it is designed on highly programmed algorithms that prevent user’s data from any kind of data loss condition. Steps for how to backup Office 365 Mailboxes to PST is explained with the Pros of using SysTools.


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