Learn How To Convert Outlook Offline Folder To PST In 2016, 2013, 2010, 2007

Edwin HofferTechnical Expert
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If you are looking for the best solution that will convert Outlook Offline folder to PST in 2016, 2013, 2010, 2007, 2003 nimbly, here are the top solutions that what you need. By using these methods, you will be able to move the Offline folder (or OST file) to a Personal storage file in Outlook.

In business, using an email client is a necessity. Among the various email clients such as Gmail and Amazon Web Services (or AWS), Outlook is the big hitter in personal information managers. Microsoft Outlook is one of the most trending email clients in a corporate world. It can be used as a separate application and as a part of the Microsoft Office Suite. Moreover, Outlook supports two file storage formats i.e. Offline folder(OST) and Personal Storage folder(PST). OST is a local file that stores mailbox data locally and allows the users to work in an offline mode even during the downtime of an Exchange Server. On the other hand, PST is a file that used to store the archived items. 


Sometimes, in an organization where the employee is already using Outlook 2013, he/she has to move to a new system and again configure another Outlook profile on the same machine. Now, to regain the local file data in the Outlook account, there is a requirement to convert Outlook Offline Folder to PST files. Because OST files are system dependent, whereas PST format is not. Therefore, in this write-up, we will illustrate the reliable and trustworthy business solutions that export OST to PST with utmost ease.


Probable Reasons To Convert Outlook Offline Folder To PST


From a business perspective, the conversion of OST to PST is very important in most situations. Some of the familiar causes are described below:


  1. Many companies that have lots of orphan OST files and want to access in MS Outlook. In such instances, OST files cannot be directly accessible in Outlook. Hence, there is a need for Outlook local OST file to PST file conversion. By doing this, the orphaned .ost file can be exported to PST format and can be easily opened in the supporting application.

  2. In an organization, if anyone is trying to set-up a new Outlook email account in the same environment (machine), then importing an Offline folder should not be an issue. Although, if he/she is setting up an Outlook profile on the different machine, then he/she will not be able to import an OST file. So, move all the offline data that is bound with the previous Outlook account in PST format.

  3. When there is a situation to move Outlook data items to from PC to a Mac machine and vice-versa. Without Personal Storage Table file (or PST format) it is not possible. So, convert all the locally saved data in the .pst file and then export into the Outlook application installed on any desired machine.

  4. Due to reasons like power failure / outage, malware attack or any other cause that leads to a severe crash in Exchange Server. If we consider an enterprise, it will definitely lead to a big loss. However, repairing of Exchange Server takes time and in a corporate world, time is money. In these circumstances, take all the offline folders in PST format and move into a different Exchange Server.


Techniques To Convert Outlook Offline Folder To PST Format


There are two possible ways by which user can change OST files into .pst in Outlook 2016, 2013, 2010,2007 in an efficacious way:


  1. Traditional Approach Via Archive 
  2. Latest Approach Via Automated Tool


Let’s explore both the solution in a detailed manner.


Method #1: Traditional Solution Using Archive Feature


Users can take the help of the Archive feature to copy/move Outlook mailbox items to a PST format. It works to move almost every data item of the mailbox except contacts. Now, to move the mailbox items into a PST format, follow the mentioned steps below:


  1. Initially, open Outlook in your system
  2. Select the desired OST file that you want to export
  3. Click on File tab >> Info >> CleanUp Tools
  4. After that, select the Archive from the resulted drop-down menu
  5. From the Archive dialog box that appears, make sure that “Archive this folder and all subfolders” is marked as selected
  6. Select the desired folders that you want to export to Outlook supported PST format
  7. Provide a suitable date in the corresponding Archive items older than box. So, all the data items that were received prior to the mentioned date will be archived
  8. Now, provide an appropriate destination path to store the resultant file format i.e. PST under the Archive File option
  9. At last, click on OK button to achieve the export process.


Method #2: Latest Approach For Enterprises & Home-Users


The above-mentioned method is good enough for home-users up to a certain extent. However, it cannot be considered as a reliable method because it cannot convert offline folders to PST format. In a similar way, in an enterprise, using the Archive method for multiple mailboxes has been certainly a long time procedure. 


So, after considering all the important facts, this write-up suggested a well-known automated business solution named as SysTools OST to PST Converter software. It works to smoothly convert Outlook data files from OST to PST, EML, MSG, and Office 365 formats.


Why Pick SysTools OST To PST Converter?


From the business point of view, losing data is a potential loss to the company.  Moreover, the number of people working in an organization and converting individual OST file data to PST is a tiresome process. So, it is better to pick an adept, trustworthy, and effective automated solution, entitled as Outlook OST to PST Converter. It can easily convert the entire data of an OST file into different file formats. Furthermore, the simple user interface makes it easy-to-use. Apart from migration, the tool has certain advantages and some of them are illustrated below:


  1. Capable to restore the deleted data from the Outlook OST mailbox 
  2. Ability to modify Outlook.bak file to Outlook supported PST file format
  3. Offer date filter option to export only the specific data to .pst format
  4. Import the Outlook supported .ost file to Exchange Online or Office 365
  5. Maintain the OST files folder hierarchy after the conversion process
  6. Supports Microsoft Outlook 2016 and all its earlier versions efficiently


The Final Words


After considering all the methods scenario, we sum-up, that the select a professional solution that converts the OST file accurately instead of a native method. There will no data loss issue and converts entire OST data to PST format in Outlook 2016/2013/2010/2007. Therefore, in this write-up, we have discussed the genuine business solution which is quite easy to perform the task to Convert Outlook Offline Folder To PST In 2016, 2013, 2010, 2007.



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Edwin HofferTechnical Expert

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