Export Exchange Address Book to Outlook 2016 / 13 / 10

Data is crucial for an organization, especially the address book. With the help of Exchange Server, users can access their contacts on the system, mobile device or even through the browser. However, some people need to take a backup of the Exchange address book in PST format for saving contacts locally. But creating a backup of contacts folder of selected mailbox needs a long time because it is a lengthy and complex procedure. 

While there are several direct ways to export the Exchange Address book, exporting to an Outlook PST file is a bit tricky. Therefore, in this write-up, we will tell you manual method through power shell commands and automatic method with the help of Exchange Export Tool.

How to Export Exchange Address Book to Outlook?

The process of MS Exchange contacts to PST migration can be broadly divided into two categories. Let us visit each of these techniques one by one.

• Manual solution
• Automated solution

Manual Ways to Import Contacts from Exchange to PST File

Importing PST Contacts to Exchange can be an easy task, but when you want to export an Exchange Address Book to Outlook, then first you need to convert your Exchange contacts into an Excel file. After that, the Excel file can be easily imported into Outlook. But this two-step procedure can be very long and complex. So, you can try a direct method to transfer an EDB address book to Outlook with the help of PowerShell commands.

There are some PowerShell commands available to transfer contacts from Exchange to PST. But before going to perform the migration, first, you must have taken permission for “Mailbox Import Export” role. It is an important step in the conversion of Exchange contacts to Outlook.

For this, execute the following command:

• New-ManagementRoleAssignment -Role “Mailbox Import Export” -User XYZ

When permissions have been accomplished, then run the following command in Exchange management shell:

• New-MailboxExportRequest ABC -FilePath Example.pst -IncludeFolders “contacts”

This will help users to convert Microsoft Exchange address book to Outlook PST Outlook by using PowerShell in a few simple and easy steps. But, it depends upon the version of Exchange Server that you are using. 

In Exchange 2007:

First of all, users must have full access to the Exchange Management Shell and Mailbox. For that, run the following command:

• Add-MailboxPermission -Identity -User -AccessRights Full Access

Next, run the following command as given below to export the contacts to PST: Export-Mailbox -Identity -IncludeFolders ‘\contacts’ -PSTFolder_Path [Path\xyz.pst] 

In Exchange 2010:

Assign the account which requires executing the export command appropriate permissions through this PowerShell:

• New-ManagementRoleAssignment -Role “Mailbox Import Export” -User

Next, run the following command to export mailbox to Outlook:

• New-MailboxExportRequest -FilePath MustBeUN&IncludeTheabc.pst -IncludeFolders “contacts” 

In Exchange 2013:

First, make sure that address book must exist in Exchange 2013. Then, search the entire directory of the target Outlook PST file. Give the full access while export to the PST file network location. If all these conditions are met, a user can run the following command:

• New-MailboxExportRequest -Mailbox xyz_name -IncludeFolders “#Contacts#” –excludedumpster -file_path\\server_name\pqr\jkl.pst

An Alternate Solution to Transfer EDB Address Book to Outlook

If users think the above-mentioned procedure is too technical or they are unable to complete the export Exchange address book to Outlook process using these cmdlets. Then Download SysTools Exchange Export Tool from below link to convert the Address book contacts from Exchange to PST file format of Outlook. 

By using this tool, you can extract all mailbox components like emails, contacts, notes, etc. This software overcomes all the limitations of the manual methods and it is quick, safe, and compatible with several versions of Microsoft Exchange. So using this software to achieve the complex task is the most ideal solution.

To learn more about the Utility and Guide, Visit:  https://www.systoolsgroup.com/exchange-export.html

Wrapping Up

The manual procedure to export Exchange address book to Outlook seems attractive since it is free of cost, but it is worthwhile to note that the process is very lengthy and time-consuming. It also requires a fair amount of prior technical knowledge. In addition, you might end up losing some data during the migration process due to technical issues. All these problems can be avoided if you stick to reliable and proficient software,