The post is going to illustrate ideas to deal with Google password policy in a G Suite account. There are several administrators who want a solution to this problem because for IT admin, it’s not at all an easy task. Work becomes complicated for them when it’s about managing G Suite password policy.
How Google Apps Password Policy is Lacking?
The G Suite directory and Google Cloud identity management environments are required to originate a G Suite and Google Cloud platform. The initial aim of the service providers was to develop an approach, which was above a user management program. The challenge that IT administrators face is that Google identity management isn’t getting initiated with entire enterprise IT assets. This originates a big problem for administrators who are dealing with a Google password policy and friction of users.
Well, it is possible to ease things down by enforcing a G Suite Password Policy. One can go through the upcoming sections and utilize them in their administrative account.
Mention the Password Length Requirements
Implement the below-mentioned instructions to define a minimum password length for all end users. This is going to eliminate the chances of developing passwords that are too short in order to protect business accounts.
- Open a web browser on your computer and login into your business account
Note – The domain name of G Suite email address does not end with @gmail.com.
- Hit on Security >> Basic Settings from the Admin home page
- Move to the Password Strength section and define a minimum and maximum length for end user’s password
- Update the modifications in your Google Apps account by clicking on Save button
Analyze the Strength of Each User Account Password
Another Google password policy gives a statement that G Suite administrators should analyze the length as well as the strength of a password. If an account password is fulfilling the length requirements of security text. but it is not strong then, practices are of no use. Enterprises need to address the passwords, which fulfils the requirement of length but does not ensure cloud storage protection on the basis of strength.
- Login into your G Suite account to open its homepage console screen
- On the recent homepage, click on the Security >> Password Monitoring
Note – Need for expanding More Controls might be there to view Security option on your Google admin home page
- Now check the strength as well as the length of each password for each user
The bars length denotes the proportional strength of the user account’s password. On the basis of the following factors, it is possible that bars get modified:
- Unique set of passwords
- Defined password length
- Day-to-day operations
Important Information – If the hashed security password is mentioned via API then the password length and strength will not get displayed. It is so because records in such scenario are unavailable due to which password’s length becomes zero. An admin will be able to view only a grey bar on his or her screen.
Use G Mobile Management App to Enforce Google Password Policy
Google Mobile Management system is programmed with the purpose of simplifying workload for end users and secure official data access from smartphones. Through this system, administrators find a path to guarantee that ‘managed sets of devices are protected with a strong password that meets a predefined set of Google Apps password policy’.
Today’s scenario of digitization requires accessing of smartphones for business as well as personal use. This is a big security challenge for organization authorities because their records are getting accessed on an open network. In such cases, admin can impose a G Suite password policy for mobile users. This is applicable only for the services or apps, which are used in the workstation so as to ensure business content security. The purpose of this measure is only to simultaneously safeguard employee’s personal programs and business core data stored on the cloud.
Working of Google Mobile Management System
Navigate towards G Suite Admin console and click on the Device Management >>Password. The account owner is free to set a password for any of the managed elements and then, define a specific set of standards to be fulfilled by end users. This Google password policy will be enforced on all managed devices that are associated with an admin domain. When you are done with all these things, you can implement the following steps to enhance the existing security:
- Click on Device Management >> Android Settings >> Work Profile on the home page of Admin console
- Check the ‘Apply password settings…..’ checkbox, present on your current screen
Note down one fact that this G Suite password policy is applicable only on smartphones, which are having Android 7.0 and above editions OS.
Last Few Words With Suggestions
For a normal IT engineer or any individual who is not much known with cloud computing security, things might be difficult. Such persons might get stressed while managing a Google password policy, impacting the ongoing work. In order to reduce this burden, enterprises can hire a service provider, who renders an automated solution to set G Suite password policy. One such vendor is CloudCodes! You can go through the ‘Google Apps password policy’ service of this provider and if found reliable then, appoint it. The overall result of adopting security-as-a-service provider will be that enterprises will be able to focus on their main mission and vision; rather than getting disturbed from day-to-day challenges of cloud computing.