<

How could a Meeting Originator accept meeting request sent from his mailbox to 2 (or more) other users

Published on
10,677 Points
4,577 Views
1 Endorsement
Last Modified:
Approved
Scenario:

* Suppose if there is a company Secretary who needs to acknowledge/accept meeting requests sent out by her to another users whose mailbox exists on the same Exchange Server as hers.

* Another purpose would be that the Secretary wants to explicitly add an event on multiple calendars that are present on the Exchange Server via Outlook.

How could this be done?

Follow the steps below:
* Grant the Secretary with full mailbox access to both the AD (Active Directory) accounts of the Calendar.

* Advise the Secretary to create separate Outlook mailbox profile for each of the Calendars.
http://www.outlook-tips.net/howto/profile.htm

* The Secretary must then access each Outlook profile and delegate herself with the permissions to receive all meeting invites send to that calendar. To do so follow these steps:

Go to Tools>Options>Delegates>Add>Add herself and grant her permissions to the calendar object with full permissions.

**Check the check box which says "Send meeting requests and responses only to my delegates and not to me".

* This would mean that the meeting requests sent to that AD account will come to her mailbox instead and once when she accepts those events/meeting requests, the calendar of the respective AD account will get updated.

* Configure the other AD account also in similar way.

* Now no need to access those AD mailboxes unless required for any other purpose.

* The Secretary could now log onto her Outlook mailbox and create an event/meeting request and invite those 2 AD objects to it and send the meeting request across.

* The moment she would send it, the requests will pop into her own mailbox because she has been delegated with permissions to accept those meeting requests. (**)

* Now when she would accept the requests, the relevant calendars would get updated with the meeting event added onto them.

* This could be confirmed by accessing those 2 calendars from File>Open>Other users folder>Type 'Calendar' and select that AD account.

Hope you find this article useful if you come across a scenario described above. In case if you find any errors in the above then please feel free to point at them.

Thanks!

#wyn
1
Author:ashwynr
Ask questions about what you read
If you have a question about something within an article, you can receive help directly from the article author. Experts Exchange article authors are available to answer questions and further the discussion.
Get 7 days free