I am forever hearing "If you want something done, ask a busy person to do it," which only is effective because the person whom one may ask works in a certain way. This is my way; I hope it helps you.
Courage is doing what you're afraid to do. There can be no courage unless you're scared.
- my little motto
Work in reverse from goals to milestones to tasks.
Writing “launch MIS System” at the top of your to-do list is a sure way to make sure you never get it done. Break down the work into smaller and smaller chunks until you have specific tasks that can be accomplished in a few hours or less. That’s how you set goals and actually succeed in crossing them off your list.
Switching from task to task quickly does not work. Be forceful about stopping distractions. Lock your door, put a sign up, turn off your phone, texts, email, and instant messaging.
Timetable your email.
Pick two or three times during the day when you’re going to use your email. Glancing at your email constantly throughout the day creates a ton of distractions and kills your output.
Use the phone.
Email isn’t meant for conversations. Don’t reply more than twice to a email. Pick up the phone. This one is a must.
Work on your own agenda.
Most people go right to their emails and start panicking. You will end up at clean inbox, but accomplish nothing. Start with your tasks and then you can prioritise the day.
Work in 60 to 90 minute intervals.
Your brain uses up more glucose than any other bodily activity. Typically you will have spent most of it after 60-90 minutes. (That’s why you feel so tired after meetings.) So take a rest: go for a walk, have a snack, do something completely different to recharge.
Remember these tips are not in any specific order — that would mean writing another list...see above.