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Insert Info from Access Database in Word though a Word-macro (VBA)

edogroen asked
Medium Priority
Last Modified: 2012-06-27
Is it possible to lookup some information in an Access database, let say an address and insert it in a Word using a word-basic Macro? I cannot find info on this in the Word- or VBA-helpfiles.
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Yes, it is possible!

I am working on an application that requires something
similar to this. I need to keep track of, open, and access
information (such as the document title) in word documents.

If you are interested, I can give you a code example that
sends an Word fax from Access.


I would be interested :-)

to edogroen: which verisons are you using ?

OOOOPS ! I'm sorry ! This should me a comment not a proposed answer .. deny it please !


BBC: I use Office'95. So Version 7 of both programms.

Chrrris: I am not sure if that is the same. I want to import a single address from Access in Word using a Word-macro. I think you make a Word-document from Access. As far as I tried the VBA-commands for using Access use (from Word) don't work. In the Word-helpfiles there is no VBA-info for doing this. Only the Mailmerge option. I hope that what I wrote here makes sence!?!

Please rate my "answer" with the lowest possible rating (think its E) so someone other can give you a real answer, please !

OK, Acces is NO OLE Server ! That means that you can't access to Access from the outside ! Do not blame me .. you know who to blame ...
The only way would be, that you start Access, which automatically starts its own makro and waits for signal from word for executing a special action, which has to be programmed in Access. Sorry, I think there is no other way !
If this way may be good for you, tell me, I'll try a little. But can you start Access from Word ?
Ahhh, now I have another idea !
With the /x option you can execute a macro in Access, so you could easily "trigger" that action you want to have done from the outside.
Need an example ?

Uhhh. You are right, edogroen. I am trying to do the opposite!

BBC, I think it IS possible to retrieve information from Access via word macros. How come you believe this isn't the case?


BBC: OK I rejected your answer. I will think about you option, but it sounds complicated to it that way and it will slowdown do process since you _have_ to start Access.

Chrrris, any idea how?

Okay, I only have Access 97 handy. So I looked in the documentation there. I found something really new. It wasn't there in Access 2, so perhaps its already there in 95 ?

In 97 you should be able to open Access and access the forms and reports. Over DBEngine you probably will be able to access the tables and their contents .. is that what you wanted ??

Here is the beginning:  

Dim appAccess As Object
Set appAccess = CreateObject("Access.Application.8")    
                                   Use 7 here ^^^^^^^ ????
appAccess.OpenCurrentDatabase "myData.mdb"

If you can find these methods in Access 95 and get this little bit of code above running, I will program the rest for you ...

See? I knew it was possible ;)z-<

:))) Chrrrris, can U test the code above in Office 95 ? Do you have that ?

Sorry mate, I only have Access 97.



The code above doesn't work in Office'95. I think I have to wait untill we upgrade to Office'97. Or I have to use a normal textfile as my database. Just open this file and read the contents. It is not like I want it but it is an alternative to consider.

Thanx so far.
You can't do such a link in Word 95 (as the previous comments have revealed). Word 95 does NOT allow you to write VBA, only WordBasic. With VBA you could implement the link easily, and Word 97 does support VBA. Once you have Word 97, be sure to install DAO (Data Access Objects) and start searching the help for keywords like DBEngine, OpenDatabase and OpenRecordset, for starters.

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That is what I basicly already knew. But thanx anyway for the exact explanation and the info on Word 97.

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