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Word document to different printerdriver

Posted on 1998-02-11
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Last Modified: 2008-03-10
1.When you get a word-document, without knowing which printerdriver it has been produced in, what do you do in order not to change the document, which it does, if my printerdriver is another one?

2.Is it possible to "read" somewhere in the file, which printerdriver the document is set up to?

3.Is there some special software, which can show printerdriver, fonts, etc. in an unknown file?

4.If you want to print out a file on your own printer, which has another driver, what do you do in order to avoid changes in the document?
 
5.Can you recommend a special fileformat you should use if you want to print a document on different printers with different printerdrivers?

I hope you can help.
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Question by:Jakob Adeltoft
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mviertel earned 200 total points
ID: 1609662
You are right with the interdependence of a word document and the active printer driver. However, the document does not contain the driver nor any parts of it. The active printer driver determines a number of settings including the minimym margins and maximum number of lines etc.

If you load such a word document on a different machine with a different driver, you may/will encounter problems. (e.g. a laser printer has different mininum margin settings than a matrix or an inkjet printer).

Since the settings are automatically adjusted, there are no records of the printer the document was originally configured to. The only thing you can do (to my knowledge), is adjust the document to the new printer settings or print it on the original printer or install this type of printer on your machine. But as you say, the last options do not apply for you, so there is only the first one.

The best way to solve a font related incompatibility is to go into the document and identify the fonts. Even if the specific font is not installed (and the font is not embedded in the document), the font of a paragraph will still show the original setting (and display the font that looks most similar to the original one). Identify the font and install it on you machine. Otherwise select a similar font from your installed ones.

To the file format. The Word 6.0 format seems to have become some kind of a semi-standart now, but I suggest RTF to be relatively safe. The more formats are saved with a document, the bigger the compatability problem.

Sorry, if this is not what you expected to, but this is the situation (as far as I know and experienced it). This is still a problem with Word and I hope that Microsoft will do something about it in the near future.
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