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relation of outlook to exchange

Posted on 1998-06-11
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Last Modified: 2010-04-08
could someone please explain what is the advantage of running both outlook and  microsoft exchange server. it seems to me the are both doing the same thing yet they are supposed to be run together?
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Question by:sdieken
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Shawn Connelly earned 400 total points
ID: 1620969
I can answer this question fairly well, since I am the MIS director that operates Exchange Server v5.0.

While outlook will certainly operate on it's own with a personal Internet connection (using the POP protocol), it becomes much more powerful when connected to Exchange Server.

Exchange Server is a email server.  It is not a client program, meaning you don't run Exchange server on your desktop computer.
When you connect to your ISP and run Outlook (to pick up new email), you are connecting to your ISP's email server.  It's probably not Exchange Server since most ISP's use a form of UNIX (for greater stability).  Exchange Server runs on a dedicated NT Server (not workstation) and its job is to wait for email (in or out bound).  

On inbound mail, it accepts the mail and passes it though to the appropriate client's mailbox.  All mailboxes (and there can be hundred's) are stored in a large Exchange Server database (for 50 clients, this database can be at least 2gb in size).   When a client connects (via a local area network - rather then dialing up as you would do), he/she connects to into this large database to read their email.  

To make this brief (I'm running out of time), some of the advantages of Exchange Server are:
- a single point of presence to pick up email for hundreds of employees (much better than have 100 employees with their own MODEMs and dialing out to the ISP on a 100 different telephone lines)
- the ability to share email from desktop to desktop
- Local newsgroups withing the company (public shared folders)
- shared appointment calenders
- smart redirection of email even if your computer is not turned out.

Hope this helps


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