Insert formatted blank page before section break?

Posted on 1998-07-11
Medium Priority
Last Modified: 2012-06-22
While Word will put a blank page before a break so the next section starts on an odd page, I do not see a way to have a "blank" page have header/footer and phrase "This page intentionally left blank".  I'm working on a macro, but no luck yet.
Question by:michaelv071198
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions

Author Comment

ID: 1612773
Why do I need this? The normal blank page works fine if manuals are double-sided, but I get questions about missing pages if distributed as one-sided so people can make copies.  I used to manually put in the "intentionally left blank" phase as needed, but it adds a lot of proofing time since they always jumped around during editting.

Expert Comment

ID: 1612774
I use to run a macro in word 5 to do something similar in that I had a standard header that used sheet numbering within chapter/section etc. I had a macro that I used on that but I found that it was easiest to apply it after writing the document. what I used to do was have the macro insert a Page Break & 'key phrase or character string' with the text I wanted but have that key phrase set to hidden. On editing when the macro was run it would remove all pages from the document that had the key phrase and then start from the beginning of the document inserting new pages with the key phrase and text just before a change of section. I no longer used Word 5 so I have lost the MACRO, but the principle is still valid and it should be possible to  write the same in the latest versions.

Accepted Solution

tuvi earned 400 total points
ID: 1612775
Here are the macro "InsertDocPrint" that you can use:

Sub InsertDocPrint()
Dim prtDoc As Document
Dim tmpDoc As Document
Dim tmpDocFooter As Range
Dim prtDlg As Dialog
Dim numPage As Long
Dim page As Long
Dim emptyPage As Long

Set prtDoc = ActiveDocument
Set prtDlg = Dialogs(wdDialogFilePrint)
Set tmpDoc = ActiveDocument
tmpDoc.Content.InsertAfter "This page is intentionally left blank"
Set tmpDocFooter = tmpDoc.Sections.First.Footers(wdHeaderFooterPrimary).Range
tmpDocFooter.ParagraphFormat.Alignment = wdAlignParagraphCenter

On Error GoTo Reset
Application.ScreenUpdating = False

numPage = prtDoc.Content.Information(wdNumberOfPagesInDocument)

page = 1
  emptyPage = EvenEmptyPage(page + 1, numPage)
  If emptyPage = 0 Then
    page = numPage + 1
    With prtDlg
      .Pages = Str$(page) & "-" & Str$(emptyPage - 1)
    End With
    tmpDocFooter.Text = "Page " & Str$(emptyPage) & " of " & Str$(numPage)
    page = emptyPage + 1
  End If
Loop While page <= numPage

tmpDoc.Close wdDoNotSaveChanges

Set tmpDoc = Nothing
Set tmpDocFooter = Nothing
Set prtDoc = Nothing
Set prtDlg = Nothing

  Application.ScreenUpdating = True
End Sub

Private Function EvenEmptyPage(ByVal startPage As Long, numPage As Long) As Long
  Dim startRange As Range
  Dim endRange As Range
  Dim pageRange As Range
  Dim evenPageNumber As Long
  Dim found As Boolean
  If (startPage Mod 2) = 1 Then
    startPage = startPage + 1
  End If
  If startPage > numPage Then
    EvenEmptyPage = 0
    Exit Function
  End If
  found = False
    Set startRange = ActiveDocument.GoTo(wdGoToPage, wdGoToAbsolute, startPage)
    Set endRange = ActiveDocument.GoTo(wdGoToPage, wdGoToAbsolute, startPage + 1)
    Set pageRange = ActiveDocument.Range(startRange.Start, endRange.End)
    If Len(pageRange.Text) = 0 Then
      found = True
      startPage = startPage + 2
    End If
  Loop While (startPage <= numPage) And Not found
  If found Then
    evenPageNumber = startPage
    evenPageNumber = 0
  End If
  Set startRange = Nothing
  Set endRange = Nothing
  Set pageRange = Nothing
  EvenEmptyPage = evenPageNumber
End Function
The idea is check for empty even page, then print an empty document with the note: "This page is intentionally left blank"

Featured Post

Office 365 Training for IT Pros

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

My attempt to use PowerShell and other great resources found online to simplify the deployment of Office 365 ProPlus client components to any workstation that needs it, regardless of existing Office components that may be needing attention.
Ever wonder what it's like to get hit by ransomware? "Tom" gives you all the dirty details first-hand – and conveys the hard lessons his company learned in the aftermath.
Excel styles will make formatting consistent and let you apply and change formatting faster. In this tutorial, you'll learn how to use Excel's built-in styles, how to modify styles, and how to create your own. You'll also learn how to use your custo…
Do you want to know how to make a graph with Microsoft Access? First, create a query with the data for the chart. Then make a blank form and add a chart control. This video also shows how to change what data is displayed on the graph as well as form…

770 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question